User privileges

Each user has a list of privileges, defining which operations he can make. A user without privileges can only add observation records and read the red list assessment sheets.

Privilege	The user can:
View full sheet	View the entire content of the red list assessment sheets including the revision panel, the section help notes, the historical map, the EOO polygon View the saved versions of the sheets View who is responsible for the texts, assessment and revision of all taxa View who actually did the texts, assessment and revision of all taxa
View occurrences	View the distribution maps with higher precision (grid sizes < 10 km) View the occurrence list table, including the data fields associated with each one except exact coordinates View warnings about AOO and EOO View statistics about the current status of the assessments, bibliographic list, summary reports, recent editions
Modify occurrences	Fully view, modify and download other people's occurrences, e.g. set them as doubtful, change taxon, etc.
Fetch and manage external occurrences	Import and curate external occurrence data, e.g. from iNaturalist
Download occurrences	Download all occurrences used in the red list assessments View all submitted download jobs and download respective files View exact coordinates of all occurrences used in the red list assessments View assessment diagnostics (assessment errors and incomplete justifications) Download entire red list assessment sheets
Edit section x (2-9)	Fully edit red list assessment sheet Section x
Edit all textual	Fully edit the textual descriptive fields of all sections of the red list assement sheets (i.e. fields numbered x.1)
Edit sections 1-8	Fully edit red list assessment sheet Sections 1-8
Edit 1.4	Edit red list assessment sheet taxonomic identification and disambiguation field
Edit 7.3	Edit red list assessment sheet Ex-situ conservation field
Edit 4.2	unused
Edit 6.2	Edit red list assessment sheet threats' multiple selection box
Edit 9.1 - 9.4	Make the red list assessment: set the threat category, the applicable criteria and justification
Edit 9.7, 9.9.2	Set the taxon assessment status and the assessor names
Review (9.8, 9.9.3)	Set the taxon review status and the reviewer names
Publish (9.9.4)	Set the taxon publication status (e.g. publish an assessment)
Validate (9.9.5, 10.2)	Write validation comments (i.e. after reviewing stage) and set validation status
Edit 9.5, 9.6, 9.6.1, 9.9.1	Set the taxon text status and the text authors' and collaborators' names
Edit 9.3, 9.4.5	Edit the assessment and up/downlisting justifications
Review (10.1)	Review red list assessment sheets, i.e., edit Section 10.1
View validation comments (10.2)	View validation comments and reply to validator
Reply to reviewer and/or validator (sect. 11)	Reply to reviewer and validator
Manage versions	Save and delete saved versions of assessment sheets Unlock the edition of individual assessment sheets, overriding the global lock in the red list settings
Create RedList datasets	Create new regional Red Lists for a territory
Modify taxon details	Modify basic information about a taxon (name, author, etc.) Add synonyms Create child taxa
Modify territories	Create and modify territories Create or modify associations between taxa and territories Set taxon distribution completeness
Edit full checklist	Use all the graph viewer editing features Delete any graph node (taxon, territory, habitat) or link (relationship between two nodes, e.g. SYNONYM) Create any node (taxon, territory, habitat) Create any link (PART_OF, SYNONYM, HYBRID_OF, BELONGS_TO, TYPE_OF, SAME_AS)
Manage habitats	Create and modify habitats
Manage RedList users	Create, modify and delete users Assign and revoke privileges to users

Typical user roles

For all roles, View full sheet shall be selected.

• Text author: Edit sections 1-8, Reply to reviewer and/or validator (sect. 11), Edit 9.5, 9.6, 9.6.1, 9.9.1
• Assessor: Edit sections 1-8, Reply to reviewer and/or validator (sect. 11), Edit 9.5, 9.6, 9.6.1, 9.9.1, Edit 9.1 - 9.4, Edit 9.7, 9.9.2
• Reviewer: Review (9.8, 9.9.3), Review (10.1)
• Validator: Validate (9.9.5, 10.2), View occurrences