Venue

Discuss on Issue #1: https://github.com/hshackers/ClawsConf/issues/1

We need your help finding a place to host this event, otherwise ClawsConf won't be happening. Finding a venue will be our #1 priority at until we secure one. Once we secure a venue, we can proceed with reaching out to sponsors more easily and open registration earlier.

Deadlines

Remember: the earlier, the merrier!

• The deadline for researching/brainstorming potential venues
  • ...is Tuesday November 4.
  • We are currently reaching out to each venue, asking about availability.
• The deadline for confirming a venue with availability (date, space, etc.)
  • ...is Friday November 7.
• The deadline for booking a venue
  • ...is Wednesday November 12.

Details to ask for

Open weekends

We are aiming for ClawsConf to happen one of these two dates:

• All day on Saturday December 13
• All day on Saturday December 20

If none of these dates are available, try asking about these dates

• All day on Saturday December 27
  • (holiday break, hampers ability to bring in guest speakers)
• All day on Saturday February 7
  • (conflicts with hackathons 6+ hours away form NYC)

Pricing

We will try our best to find venues willing to host 40-100 high school students + adults for free, if not then we will try to find sponsors to foot the bill.

Space

An ideal space would have 2-4 rooms with seating capacity for at least half of the attendees at any given time, and a main hallway with enough space for mingling between sessions, food, possibly and sponsor tables.

Also, try to find something in Manhattan and within reasonable distance from a subway station (or better yet... Penn Station!)

Things a space MUST have:

• Wifi
• Restrooms
• A wall to project things on
• Space/tables for sponsors to set up
• More space/tables to serve food and handle registration

Things that would be strongly RECOMMENDED to have, but are not required:

• Projections
• Sound system
• Kitchen access

Things that are not required but would be cool:

• Access to art supplies/printing
• Dedicated chefs
• Space for drones and chemistry experiments
• Ballpit
• An even bigger room that can fit all the attendees at once

Potential Venues

• AlleyNYC

  • Website: http://www.alleynyc.com
  • Location: 500 7th Ave, New York, NY
  • Open weekends: ?
  • Pricing: ?
  • Contact: [redacted by ^VL]
  • Person in charge of outreach: ^SD

• Spotify

  • Website: http://www.businessinsider.com/take-a-tour-of-spotify-new-nyc-office-2014-7?op=1
  • Location: 7th Floor, 45 W. 18th Street, New York, NY
  • Open weekends: ?
  • Pricing: ?
  • Contact: [redacted by ^VL]
  • Person in charge of outreach: ^SD

• Wix Lounge

  • Website: www.wix.com/lounge/new-york
  • Location: 8th floor, 235 West 23rd Street, New York, NY
  • Open weekends: ?
  • Pricing: ?
  • Contact: [redacted by ^VL]
  • Person in charge of outreach: ^SD

• YouTube Space NY

  • Website: https://www.youtube.com/yt/space/new-york.html
  • Location: 75 9th Avenue, 5th Floor New York, NY 10011
  • Open weekends: ?
  • Pricing: ?
  • Contact: [redacted]
  • Person in charge of outreach: TB

• General Assembly

  • Website: https://generalassemb.ly/
  • Location: NYC
  • Open weekends: ?
  • Pricing: ?
  • Contact: ?
  • Person in charge of outreach: