First draft for a meeting chair guide as inspired by Holger. #103
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Hallo Marcel,
bbb is provided and “maintained” for this group by Max Mehl. Maybe he will be able to provide you with the required access rights to stop and start meetings.
@max Mehl: might you please provide Marcel with the required role?
Thank you & br
Jan
From: Marcel Kurzmann ***@***.***>
Reply to: Open-Source-Compliance/Sharing-creates-value ***@***.***>
Date: Wednesday, 15. November 2023 at 15:42
To: Open-Source-Compliance/Sharing-creates-value ***@***.***>
Cc: Jan Thielscher ***@***.***>, Review requested ***@***.***>
Subject: [Open-Source-Compliance/Sharing-creates-value] First draft for a meeting chair guide as inspired by Holger. (PR #103)
Hi Frances, Jan, Oliver,
Holger is so nice to take over the chair for 15th of december 2023 and asked me for a guidance.
I thought it would be a good idea and tried to collect some experiences I made.
Please check it and your input would also be welcome to get a good guidance document.
BTW: BigBlueButton still does not work for me as a moderator yet or I do not know how to use it properly.
Thank you.
You can view, comment on, or merge this pull request online at:
#103
Commit Summary
1c4c710 First draft for a meeting chair guide as inspired by Holger.
File Changes
(1 file)
A Meeting-Material/readme.md (33)
Patch Links:
https://github.com/Open-Source-Compliance/Sharing-creates-value/pull/103.patch
https://github.com/Open-Source-Compliance/Sharing-creates-value/pull/103.diff
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@mkurzman great contribution, I have made some small comments. I further changed the settings of the bigbluebutton conference room - now every attendeee shall have moderator rights and thus should be able to start the recording - can you please verify?
| 2. (optional) Ask / inform all participants for consent for recording and turn the cameras off. Start recording | ||
| 3. Show the Antitrust slide from OpenChain and inform about the Antitrust requirements (e.g. "Stick to the shared agenda", ...). | ||
| 4. Take notes in the yyyymmdd.md in the branch set up above in "2." | ||
| 5. Collect all participant names in the notes. |
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When I made the first *.md-file I tried to copy structure from a good practice so I went to the SPDX-community: https://github.com/spdx/meetings/tree/main/general
They have this section but tbh I had the same question but didn't have the time yet to ask them nor did I have the time to check if our internal antitrust requirements would require that transparency (If we manage to come back to record the meetings, the whole meeting would be anyway transparent).
I tried it out in my sessions to list the names and with MS Teams it was rather easy to collect the names but it is additional effort to invest. So I appreciate that you brought up this point. Also the agenda-point of "approving" the minutes of the last meeting seems to me very formal, but on the other hand the SPDX-meeting documentation is really crystal clear :-)
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@mkurzman thank you for the explanation. I would not regard this as mandatory. Approving the minutes I would not introduce. We are an open group and persons who participated in meeting a might not be present in meeting a+1 who will be empowered to approve the minutes in this case. I think this is overhead with zero value, so lets skip it.
Added the link to the *.pptx. Potentially in the next version might make sense to also link a PDF for non-MS Users.
PDF for slides instead of links
Hi Frances, Jan, Oliver,
Holger is so nice to take over the chair for 15th of december 2023 and asked me for a guidance.
I thought it would be a good idea and tried to collect some experiences I made.
Please check it and your input would also be welcome to get a good guidance document.
BTW: BigBlueButton still does not work for me as a moderator yet or I do not know how to use it properly.
Thank you.