Track verification dates

app/jobs/expire_requestable_job.rb

@@ -2,8 +2,8 @@
 
 class ExpireRequestableJob < ApplicationJob
   def perform(requestable)
-    if requestable.requested? && requestable.expired_at.present? &&
-         Time.zone.now > requestable.expired_at
+    if requestable.requested? && requestable.expires_at.present? &&
+         Time.zone.now > requestable.expires_at
       ExpireRequestable.call(requestable:, user: "Expirer")
     end
   end

app/models/application_form.rb

@@ -276,6 +276,10 @@ def expires_after
     draft? ? 6.months : nil
   end
 
+  def requested_at
+    created_at
+  end
+
   private
 
   def build_documents

app/models/concerns/expirable.rb

@@ -3,8 +3,10 @@
 module Expirable
   extend ActiveSupport::Concern
 
-  def expired_at
-    expires_after ? created_at + expires_after : nil
+  def expires_at
+    return nil if requested_at.nil? || expires_after.nil?
+
+    requested_at + expires_after
   end
 
   def after_expired(user:)

app/models/concerns/requestable.rb

@@ -14,19 +14,25 @@ module Requestable
 
     validates :state, presence: true, inclusion: { in: states.values }
 
+    validates :requested_at, presence: true, if: :requested?
     validates :received_at, presence: true, if: :received?
+    validates :expired_at, presence: true, if: :expired?
     validates :reviewed_at, presence: true, unless: -> { passed.nil? }
 
     scope :respondable, -> { not_received.merge(ApplicationForm.assessable) }
 
     define_method :requested! do
-      update!(state: "requested", received_at: nil)
+      update!(state: "requested", requested_at: Time.zone.now)
     end
 
     define_method :received! do
       update!(state: "received", received_at: Time.zone.now)
     end
 
+    define_method :expired! do
+      update!(state: "expired", expired_at: Time.zone.now)
+    end
+
     has_one :application_form, through: :assessment
   end
 
@@ -39,7 +45,7 @@ def reviewed?
   end
 
   def overdue?
-    expired? || (received? && expired_at.present? && received_at > expired_at)
+    expired? || (received? && expires_at.present? && received_at > expires_at)
   end
 
   def failed
@@ -53,6 +59,10 @@ def status
     passed ? "accepted" : "rejected"
   end
 
+  def after_requested(user:)
+    # implement logic after this requestable has been requested
+  end
+
   def after_received(user:)
     # implement logic after this requestable has been received
   end

app/models/further_information_request.rb

@@ -3,9 +3,11 @@
 # Table name: further_information_requests
 #
 #  id                                          :bigint           not null, primary key
+#  expired_at                                  :datetime
 #  failure_assessor_note                       :string           default(""), not null
 #  passed                                      :boolean
 #  received_at                                 :datetime
+#  requested_at                                :datetime
 #  reviewed_at                                 :datetime
 #  state                                       :string           not null
 #  working_days_assessment_started_to_creation :integer

app/models/professional_standing_request.rb

@@ -5,11 +5,13 @@
 # Table name: professional_standing_requests
 #
 #  id                    :bigint           not null, primary key
+#  expired_at            :datetime
 #  failure_assessor_note :string           default(""), not null
 #  location_note         :text             default(""), not null
 #  passed                :boolean
 #  ready_for_review      :boolean          default(FALSE), not null
 #  received_at           :datetime
+#  requested_at          :datetime
 #  reviewed_at           :datetime
 #  state                 :string           not null
 #  created_at            :datetime         not null

app/models/qualification_request.rb

@@ -5,10 +5,12 @@
 # Table name: qualification_requests
 #
 #  id                    :bigint           not null, primary key
+#  expired_at            :datetime
 #  failure_assessor_note :string           default(""), not null
 #  location_note         :text             default(""), not null
 #  passed                :boolean
 #  received_at           :datetime
+#  requested_at          :datetime
 #  reviewed_at           :datetime
 #  state                 :string           not null
 #  created_at            :datetime         not null

app/models/reference_request.rb

@@ -14,6 +14,7 @@
 #  contact_response                :boolean
 #  dates_comment                   :text             default(""), not null
 #  dates_response                  :boolean
+#  expired_at                      :datetime
 #  failure_assessor_note           :string           default(""), not null
 #  hours_comment                   :text             default(""), not null
 #  hours_response                  :boolean
@@ -25,6 +26,7 @@
 #  received_at                     :datetime
 #  reports_comment                 :text             default(""), not null
 #  reports_response                :boolean
+#  requested_at                    :datetime
 #  reviewed_at                     :datetime
 #  satisfied_comment               :text             default(""), not null
 #  satisfied_response              :boolean

app/services/create_further_information_request.rb

@@ -17,11 +17,13 @@ def call
               FurtherInformationRequestItemsFactory.call(
                 assessment_sections: assessment.sections,
               ),
+            requested_at: Time.zone.now,
           )
 
         ApplicationFormStatusUpdater.call(application_form:, user:)
 
         create_timeline_event(request)
+        request.after_requested(user:)
 
         request
       end

app/services/send_reminder_email.rb

@@ -19,7 +19,8 @@ def call
   attr_reader :remindable
 
   def send_reminder?
-    return false unless remindable.expired_at
+    return false if remindable.try(:expired_at).present?
+    return false unless remindable.expires_at
 
     remindable.should_send_reminder_email?(
       days_until_expired,
@@ -33,7 +34,7 @@ def number_of_reminders_sent
 
   def days_until_expired
     today = Time.zone.today
-    (remindable.expired_at.to_date - today).to_i
+    (remindable.expires_at.to_date - today).to_i
   end
 
   def send_email

app/services/submit_application_form.rb

@@ -68,13 +68,19 @@ def call
   def create_professional_standing_request(assessment)
     return unless application_form.teaching_authority_provides_written_statement
 
-    requestable = ProfessionalStandingRequest.create!(assessment:)
+    requestable =
+      ProfessionalStandingRequest.create!(
+        assessment:,
+        requested_at: Time.zone.now,
+      )
 
     TimelineEvent.create!(
       event_type: "requestable_requested",
       application_form:,
       creator: user,
       requestable:,
     )
+
+    requestable.after_requested(user:)
   end
 end

app/services/verify_assessment.rb

@@ -57,22 +57,22 @@ def create_professional_standing_request
     return if application_form.teaching_authority_provides_written_statement
 
     ProfessionalStandingRequest
-      .create!(assessment:)
+      .create!(assessment:, requested_at: Time.zone.now)
       .tap { |requestable| create_timeline_event(requestable) }
   end
 
   def create_qualification_requests
     qualifications.map do |qualification|
       QualificationRequest
-        .create!(assessment:, qualification:)
+        .create!(assessment:, qualification:, requested_at: Time.zone.now)
         .tap { |requestable| create_timeline_event(requestable) }
     end
   end
 
   def create_reference_requests
     work_histories.map do |work_history|
       ReferenceRequest
-        .create!(assessment:, work_history:)
+        .create!(assessment:, work_history:, requested_at: Time.zone.now)
         .tap { |requestable| create_timeline_event(requestable) }
     end
   end
@@ -84,6 +84,8 @@ def create_timeline_event(requestable)
       event_type: "requestable_requested",
       requestable:,
     )
+
+    requestable.after_requested(user:)
   end
 
   def send_reference_request_emails(reference_requests)

app/views/assessor_interface/assessment_recommendation_verify/preview_referee.html.erb

@@ -15,7 +15,7 @@
   reference_request: OpenStruct.new(
     slug: "reference-request",
     work_history: @application_form.work_histories.first,
-    expired_at: Time.zone.now + 6.weeks,
+    expires_at: Time.zone.now + 6.weeks,
     assessment: @assessment,
     application_form: @application_form
   ),

app/views/referee_mailer/reference_reminder.text.erb

@@ -4,7 +4,7 @@ We still need you to confirm some information about <%= application_form_full_na
 
 We recently contacted you to ask you to help us confirm that the information <%= application_form_full_name(@application_form) %> has provided about their work history and experience is accurate.
 
-Please follow the link below and answer the questions by <%= @reference_request.expired_at.to_date.to_fs(:long_ordinal_uk) %>. If we do not receive your response by this date, it could affect the outcome for the applicant.
+Please follow the link below and answer the questions by <%= @reference_request.expires_at.to_date.to_fs(:long_ordinal_uk) %>. If we do not receive your response by this date, it could affect the outcome for the applicant.
 
 <%= teacher_interface_reference_request_url(@reference_request.slug) %>
 

app/views/referee_mailer/reference_requested.text.erb

@@ -12,7 +12,7 @@ As part of the QTS application process, our assessors need to understand each ap
 
 # What we need you to do
 
-Please follow the link below and answer the questions by <%= @reference_request.expired_at.to_date.to_fs(:long_ordinal_uk) %>.
+Please follow the link below and answer the questions by <%= @reference_request.expires_at.to_date.to_fs(:long_ordinal_uk) %>.
 
 <%= teacher_interface_reference_request_url(@reference_request.slug) %>
 

app/views/teacher_mailer/application_not_submitted.text.erb

@@ -4,11 +4,11 @@ Dear <%= application_form_full_name(@application_form) %>
 <% when 0 %>
 We’ve noticed that you have a draft application for qualified teacher status (QTS) that has not been submitted.
 
-We need to let you know that if you do not complete and submit your application by <%= @application_form.expired_at.to_date.to_fs(:long_ordinal_uk) %> we’ll delete the application.
+We need to let you know that if you do not complete and submit your application by <%= @application_form.expires_at.to_date.to_fs(:long_ordinal_uk) %> we’ll delete the application.
 <% when 1 %>
 We contacted you a week ago about your draft application for qualified teacher status (QTS).
 
-If you do not complete and submit your application by <%= @application_form.expired_at.to_date.to_fs(:long_ordinal_uk) %> we’ll delete the application.
+If you do not complete and submit your application by <%= @application_form.expires_at.to_date.to_fs(:long_ordinal_uk) %> we’ll delete the application.
 <% end %>
 
 # What happens if your application is deleted?
@@ -19,7 +19,7 @@ Applications are deleted permanently, so if you still wanted to apply for QTS af
 
 # Your next steps
 
-If you still want to apply for QTS you must do so before <%= @application_form.expired_at.to_date.to_fs(:long_ordinal_uk) %>. You can sign in to complete and submit your application using the link below:
+If you still want to apply for QTS you must do so before <%= @application_form.expires_at.to_date.to_fs(:long_ordinal_uk) %>. You can sign in to complete and submit your application using the link below:
 
 <%= new_teacher_session_url %>
 

app/views/teacher_mailer/further_information_reminder.text.erb

@@ -6,7 +6,7 @@ Dear <%= application_form_full_name(@application_form) %>
 
 # What happens next
 
-You must respond to this request by <%= @further_information_request.expired_at.to_date.to_fs(:long_ordinal_uk) %> otherwise your QTS application will be declined.
+You must respond to this request by <%= @further_information_request.expires_at.to_date.to_fs(:long_ordinal_uk) %> otherwise your QTS application will be declined.
 
 Once you respond with all of the information we’ve requested, the assessor will be able to continue reviewing your application.