More options for supplier emails

Previous behavior:
The order email sent to the supplier will be sent as a copy (CC) to the user* and the supplier will be request to send any replies to that user*.
*user: If sent by clicking on the "Send to supplier" button, the user who clicked the button; if sent automatically by end action, the user who created the order.

New behavior:
In Administration/Configuration, there's a new tab "Suppliers" where admins can set options for communication with suppliers.
The default by migration is: The order email sent to the supplier will be sent as a copy (CC) to the associated users* and the supplier will be requested to send any replies to them.
*associated users: both a) the user who created the order and b) (unless it was auto-sent) the user who clicked the button "Send to supplier."
The copy of the email to the supplier can be changed to blind copy (BCC, default for new instances) or no copy at all.
If a reply-to address is set, the supplier will be requested to send any replies to that address instead.
If the "send reply copy" option below is checked, there will be multiple reply-to addresses: the specified address and the associated user(s)

Old behavior:
If not a single article has been ordered, the empty order will be sent to the supplier anyway (unless a minimum order quantity has been set and the respective end action been selected.)

New behavior:
Not to disrupt any workflows, this behavior remains the same if "Close the order and send it to the supplier" selected, but is pointed out now by the affix "(even if nothing has been ordered.)"
There's a new option "Close the order and send it to the supplier unless nothing has been ordered." This checks if at least one article has been ordered (i.e. 1 box filled.)
The behavior of "Close the order and send it to the supplier if the minimum quantity has been reached" is changed slightly: It also checks if at least one article has been ordered. This makes it a good general option that fulfills most use cases, so you don't have to memorize whether a minimum order quantity has been set for each supplier.

TO DO:
- The "send reply copy" checkbox should only collapse if the email field above is filled. I didn't manage to solve this (yet) -- can somebody help me?
- I could only test the "unless nothing ordered" code indirectly, as the end actions didn't work in my local environment. The check worked in another method, but it should be tested if this exact code actually works (both for auto_close_and_send_min_quantity and auto_close_and_send_unless_empty.)

.rubocop_todo.yml

@@ -208,7 +208,7 @@ Metrics/BlockNesting:
 # Offense count: 18
 # Configuration parameters: CountComments, CountAsOne.
 Metrics/ClassLength:
-  Max: 294
+  Max: 310
 
 # Offense count: 51
 # Configuration parameters: AllowedMethods, AllowedPatterns.

app/controllers/admin/configs_controller.rb

@@ -29,7 +29,7 @@ def update
 
   # Set configuration tab names as `@tabs`
   def get_tabs
-    @tabs = %w[foodcoop payment tasks messages layout language security others]
+    @tabs = %w[foodcoop payment tasks messages suppliers layout language security others]
     # allow engines to modify this list
     engines = Rails::Engine.subclasses.map(&:instance).select { |e| e.respond_to?(:configuration) }
     engines.each { |e| e.configuration(@tabs, self) }

app/lib/foodsoft_config.rb

@@ -59,6 +59,12 @@ module DistributionStrategy
     NO_AUTOMATIC_DISTRIBUTION = 'no_automatic_distribution'
   end
 
+  module MailOrderResultCopyToUser
+    NO_COPY = 'no_copy'
+    CC = 'cc'
+    BCC = 'bcc'
+  end
+
   class << self
     # Load and initialize foodcoop configuration file.
     # @param filename [String] Override configuration file

app/mailers/mailer.rb

@@ -79,14 +79,25 @@ def order_result_supplier(user, order, options = {})
     @order    = order
     @supplier = order.supplier
 
+    associated_users =
+      if user == order.created_by
+        format_user_address(user)
+      else
+        [format_user_address(user), format_user_address(order.created_by)].join(', ')
+      end
+    reply_to_users = associated_users unless FoodsoftConfig[:order_result_email_reply_to] && !FoodsoftConfig[:order_result_email_reply_copy_to_user]
+    users_cc = associated_users if FoodsoftConfig[:mail_order_result_copy_to_user] == FoodsoftConfig::MailOrderResultCopyToUser::CC
+    users_bcc = associated_users if FoodsoftConfig[:mail_order_result_copy_to_user] == FoodsoftConfig::MailOrderResultCopyToUser::BCC
+
     add_order_result_attachments order, options
 
     subject = I18n.t('mailer.order_result_supplier.subject', name: order.supplier.name)
     subject += " (#{I18n.t('activerecord.attributes.order.pickup')}: #{format_date(order.pickup)})" if order.pickup
 
     mail to: order.supplier.email,
-         cc: user,
-         reply_to: user,
+         cc: users_cc,
+         bcc: users_bcc,
+         reply_to: [FoodsoftConfig[:order_result_email_reply_to], reply_to_users].join(', '),
          subject: subject
   end
 
@@ -119,7 +130,7 @@ def mail(args)
 
     %i[bcc cc reply_to sender to].each do |k|
       user = args[k]
-      args[k] = format_address(user.email, show_user(user)) if user.is_a? User
+      args[k] = format_user_address(user) if user.is_a? User
     end
 
     if contact_email = FoodsoftConfig[:contact][:email]
@@ -165,6 +176,10 @@ def additonal_welcome_text(user); end
 
   private
 
+  def format_user_address(user)
+    format_address(user.email, show_user(user))
+  end
+
   def format_address(email, name)
     address = Mail::Address.new email
     address.display_name = name

app/models/order.rb

@@ -14,7 +14,7 @@ class Order < ApplicationRecord
   belongs_to :updated_by, class_name: 'User', foreign_key: 'updated_by_user_id'
   belongs_to :created_by, class_name: 'User', foreign_key: 'created_by_user_id'
 
-  enum end_action: { no_end_action: 0, auto_close: 1, auto_close_and_send: 2, auto_close_and_send_min_quantity: 3 }
+  enum end_action: { no_end_action: 0, auto_close: 1, auto_close_and_send: 2, auto_close_and_send_unless_empty: 4, auto_close_and_send_min_quantity: 3 }
   enum transport_distribution: { skip: 0, ordergroup: 1, price: 2, articles: 3 }
 
   # Validations
@@ -316,7 +316,10 @@ def do_end_action!
       send_to_supplier!(created_by)
     elsif auto_close_and_send_min_quantity?
       finish!(created_by)
-      send_to_supplier!(created_by) if sum >= supplier.min_order_quantity.to_r
+      send_to_supplier!(created_by) if sum >= supplier.min_order_quantity.to_r && !order_articles.ordered.empty?
+    elsif auto_close_and_send_unless_empty?
+      finish!(created_by)
+      send_to_supplier!(created_by) unless order_articles.ordered.empty?
     end
   end
 

app/views/admin/configs/_tab_suppliers.html.haml

@@ -0,0 +1,8 @@
+%fieldset
+  %label
+    %h4= t '.communication_with_suppliers'
+  - mail_order_result_copy_to_user_options = FoodsoftConfig::MailOrderResultCopyToUser.constants.map { |c| FoodsoftConfig::MailOrderResultCopyToUser.const_get(c) }
+  = config_input form, :mail_order_result_copy_to_user, as: :select, collection: mail_order_result_copy_to_user_options,
+    include_blank: false, input_html: {class: 'input-xxlarge'}, value_method: ->(s){ s }, label_method: ->(s){ t("config.keys.mail_order_result_copy_to_user_options.#{s}") }
+  = config_input form, :order_result_email_reply_to, as: :string, input_html: {class: 'input-xlarge', placeholder: "#{@cfg[:name]} <#{@cfg[:contact][:email]}>"}
+  = config_input form, :order_result_email_reply_copy_to_user, as: :boolean

config/app_config.yml.SAMPLE

@@ -132,6 +132,19 @@ default: &defaults
   # email address to be used as sender
   email_sender: [email protected]
 
+
+  # Options for communication between suppliers, the foodcoop, and order-associated users:
+  #   Associated users are a) the user who created the order and b) (unless it was auto-sent) the user who clicked the button "Send to supplier."
+
+  # Mail order results only to the supplier (no_copy), as copy to associated user(s) (cc), or as blind copy to associated user(s) (bcc).
+  mail_order_result_copy_to_user: bcc
+
+  # Enter an email address if you want to request your suppliers to send any replies to that address instead of the associated users':
+  # order_result_email_reply_to: Foodcoop <[email protected]>
+  # If you want replies to be sent to both the specified reply-to address and the associated users':
+  # order_result_email_reply_copy_to_user: true
+
+
   # domain to be used for reply emails
   #reply_email_domain: reply.foodcoop.test
 

config/locales/de.yml

@@ -118,8 +118,9 @@ de:
         end_action: Endeaktion
         end_actions:
           auto_close: Bestellung beenden
-          auto_close_and_send: Bestellung beenden und an Lieferantin schicken
-          auto_close_and_send_min_quantity: Bestellung beenden und an Lieferantin schicken sofern die Mindestbestellmenge erreicht wurde
+          auto_close_and_send: Bestellung beenden und an Lieferantin schicken (auch wenn nichts bestellt wurde)
+          auto_close_and_send_min_quantity: Bestellung beenden und an Lieferantin schicken, sofern die Mindestbestellmenge erreicht wurde (und mind. 1 Artikel bestellt)
+          auto_close_and_send_unless_empty: Bestellung beenden und an Lieferantin schicken, außer es wurde nichts bestellt
           no_end_action: Keine automatische Aktion
         ends: Endet am
         name: Lieferant
@@ -316,6 +317,8 @@ de:
         pdf_title: PDF-Dokumente
       tab_messages:
         emails_title: E-Mails versenden
+      tab_suppliers:
+        communication_with_suppliers: Kommunikation mit Lieferant:innen
       tab_payment:
         schedule_title: Bestellschema
       tab_security:
@@ -603,6 +606,9 @@ de:
       email_from: E-Mails werden so aussehen, als ob sie von dieser Adresse gesendet wurden. Kann leer gelassen werden, um die Kontaktadresse der Foodcoop zu benutzen.
       email_replyto: Setze diese Adresse, wenn Du Antworten auf Foodsoft E-Mails auf eine andere, als die oben angegebene Absenderadresse bekommen möchtest.
       email_sender: E-Mails werden so aussehen, als ob sie von dieser Adresse versendet wurden. Um zu vermeiden, dass E-Mails dadurch als Spam eingeordnet werden, muss der Webserver möglicherweise im SPF Eintrag der Domain der E-Mail Adresse eingetragen werden.
+      mail_order_result_copy_to_user: Wenn eine Bestellung an eine Lieferant:in gesendet wird, wird eine (Blind-)Kopie der E-Mail an die zugehörige Benutzer:innen gesendet. Diese sind a) die Benutzer:in, die die Bestellung eröffnet hat und b) (außer bei automatischer Aussendung) die Benutzer:in, die auf den "An Lieferantin schicken"-Button geklickt hat.
+      order_result_email_reply_to: Gib eine E-Mail-Adresse ein, falls du die Lieferant:innen bitten möchtest, Antworten ggf. an jene Adresse zu schicken anstatt an die der zugehörigen Benutzer:innen (die die Bestellung erstellt bzw. auf den "An Lieferantin schicken"-Button geklickt haben)
+      order_result_email_reply_copy_to_user: Wenn aktiviert, werden die Lieferant:innen gebeten Antworten ggf. sowohl an die angegebene Adresse, als auch an die Benutzer:in, die die Bestellung erstellt hat, als auch ggf. an die Benutzer:in, die auf den "An Lieferantin schicken"-Button geklickt hat, zu schicken.
       help_url: Link zur Dokumentationsseite
       homepage: Webseite der Foodcoop
       ignore_browser_locale: Ignoriere die Sprache des Computers des Anwenders, wenn der Anwender noch keine Sprache gewählt hat.
@@ -660,6 +666,13 @@ de:
       email_from: Absenderadresse
       email_replyto: Antwortadresse
       email_sender: Senderadresse
+      mail_order_result_copy_to_user: E-Mail mit Bestellergebnis ...
+      mail_order_result_copy_to_user_options:
+        no_copy: nur an Lieferant:in senden
+        cc: als Kopie (CC) an zugehörige Benutzer:in(nen) senden
+        bcc: als Blindkopie (BCC) an zugehörige Benutzer:in(nen) senden
+      order_result_email_reply_to: Antwortadresse
+      order_result_email_reply_copy_to_user: Antwort auch an zugehörige Benutzer:in(nen)
       help_url: URL Dokumentation
       homepage: Webseite
       ignore_browser_locale: Browsersprache ignorieren
@@ -701,6 +714,7 @@ de:
       layout: Layout
       list: Liste
       messages: Nachrichten
+      suppliers: Lieferant:innen
       others: Sonstiges
       payment: Finanzen
       security: Sicherheit

config/locales/en.yml

@@ -118,8 +118,9 @@ en:
         end_action: End action
         end_actions:
           auto_close: Close the order
-          auto_close_and_send: Close the order and send it to the supplier
-          auto_close_and_send_min_quantity: Close the order and send it to the supplier if the minimum quantity has been reached
+          auto_close_and_send: Close the order and send it to the supplier (even if nothing has been ordered)
+          auto_close_and_send_min_quantity: Close the order and send it to the supplier if the minimum quantity has been reached (and min. 1 article ordered)
+          auto_close_and_send_unless_empty: Close the order and send it to the supplier unless nothing has been ordered
           no_end_action: No automatic action
         ends: Ends at
         name: Supplier
@@ -316,6 +317,8 @@ en:
         pdf_title: PDF documents
       tab_messages:
         emails_title: Sending email
+      tab_suppliers:
+        communication_with_suppliers: Communication with suppliers
       tab_payment:
         schedule_title: Ordering schedule
       tab_security:
@@ -603,6 +606,9 @@ en:
       email_from: Emails will appear to be from this email address. Leave empty to use the foodcoop's contact address.
       email_replyto: Set this when you want to receive replies from emails sent by Foodsoft on a different address than the above.
       email_sender: Emails will appear to be sent from this email address. To avoid emails sent being classified as spam, the webserver may need to be registered in the SPF record of the email address's domain.
+      mail_order_result_copy_to_user: When an order is sent to the supplier, a (blind) copy of the email will be sent to the associated users. Those are a) the user who created the order and b) (unless it was auto-sent) the user who clicked the button "Send to supplier."
+      order_result_email_reply_to: Enter an email address if you want to request your suppliers to send any replies to that address instead of the associated users' (who created the order / clicked the "Send to supplier" button.)
+      order_result_email_reply_copy_to_user: If enabled, your suppliers will be requested to send any replies both to the specified reply address, as to the user who created the order, as, if given, to the user who clicked the "Send to supplier" button.
       help_url: Documentation website.
       homepage: Website of your foodcoop.
       ignore_browser_locale: Ignore the language of user's computer when the user has not chosen a language yet.
@@ -660,6 +666,13 @@ en:
       email_from: From address
       email_replyto: Reply-to address
       email_sender: Sender address
+      mail_order_result_copy_to_user: Mail order result ...
+      mail_order_result_copy_to_user_options:
+        no_copy: only to the supplier
+        cc: as copy (CC) to associated user(s)
+        bcc: as blind copy (BCC) to associated user(s)
+      order_result_email_reply_to: Reply-to address
+      order_result_email_reply_copy_to_user: Send reply copy to associated user(s)
       help_url: Documentation URL
       homepage: Homepage
       ignore_browser_locale: Ignore browser language
@@ -701,6 +714,7 @@ en:
       layout: Layout
       list: List
       messages: Messages
+      suppliers: Suppliers
       others: Other
       payment: Finances
       security: Security

db/migrate/20240424015646_add_mail_order_result_copy_to_user_setting.rb

@@ -0,0 +1,11 @@
+class AddMailOrderResultCopyToUserSetting < ActiveRecord::Migration[7.0]
+  def up
+    FoodsoftConfig[:mail_order_result_copy_to_user] = FoodsoftConfig::MailOrderResultCopyToUser::CC
+  end
+
+  def down
+    FoodsoftConfig[:mail_order_result_copy_to_user] = nil
+    FoodsoftConfig[:order_result_email_reply_to] = nil
+    FoodsoftConfig[:order_result_email_reply_copy_to_user] = nil
+  end
+end

db/schema.rb

@@ -10,7 +10,7 @@
 #
 # It's strongly recommended that you check this file into your version control system.
 
-ActiveRecord::Schema[7.0].define(version: 2024_01_26_111615) do
+ActiveRecord::Schema[7.0].define(version: 2024_04_24_015646) do
   create_table "action_text_rich_texts", charset: "utf8mb4", collation: "utf8mb4_general_ci", force: :cascade do |t|
     t.string "name", null: false
     t.text "body", size: :long

spec/models/order_spec.rb

@@ -71,15 +71,6 @@
     end
   end
 
-  it 'sends mail if min_order_quantity has been reached' do
-    create(:user, groups: [create(:ordergroup)])
-    create(:order, created_by: user, starts: Date.yesterday, ends: 1.hour.ago,
-                   end_action: :auto_close_and_send_min_quantity)
-
-    Order.finish_ended!
-    expect(ActionMailer::Base.deliveries.count).to eq 1
-  end
-
   it 'needs a supplier' do
     expect(build(:order, supplier: nil)).to be_invalid
   end
@@ -163,6 +154,58 @@
     end
   end
 
+  describe 'with end_action auto_close_and_send' do
+    order = create(:order, created_by: user, starts: Date.yesterday, ends: 1.hour.ago, end_action: :auto_close_and_send)
+
+    it 'sends mail even if nothing ordered' do
+      Order.finish_ended!
+      order.reload
+      expect(ActionMailer::Base.deliveries.count).to eq 1
+    end
+  end
+
+  describe 'with end_action auto_close_and_send_min_quantity' do
+    let!(:order) { create(:order, created_by: user, starts: Date.yesterday, ends: 1.hour.ago, end_action: :auto_close_and_send_min_quantity, article_count: 1) }
+    let!(:oa) { order.order_articles.first }
+    let!(:go) { create(:group_order, order: order) }
+    let!(:goa) { create(:group_order_article, group_order: go, order_article: oa, quantity: 0) }
+
+    it 'does not send mail if nothing ordered' do
+      Order.finish_ended!
+      order.reload
+      expect(ActionMailer::Base.deliveries.count).to eq 0
+    end
+
+    it 'sends mail if min_order_quantity has been reached' do # I think there isn't actually a min_order_quantity that is checked?!
+      goa.update_quantities(1, 0)
+      go.reload
+      oa.update_results!
+      Order.finish_ended!
+      order.reload
+      expect(ActionMailer::Base.deliveries.count).to eq 1
+    end
+  end
+
+  describe 'with end_action auto_close_and_send_unless_empty' do
+    let!(:order) { create(:order, created_by: user, starts: Date.yesterday, ends: 1.hour.ago, end_action: :auto_close_and_send_unless_empty, article_count: 1) }
+    let!(:oa) { order.order_articles.first }
+    let!(:go) { create(:group_order, order: order) }
+    let!(:goa) { create(:group_order_article, group_order: go, order_article: oa, quantity: 0) }
+
+    it 'does not send mail if nothing ordered' do
+      Order.finish_ended!
+      order.reload
+      expect(ActionMailer::Base.deliveries.count).to eq 0
+    end
+
+    it 'sends mail if something ordered' do
+      goa.update_quantities(1, 0)
+      Order.finish_ended!
+      order.reload
+      expect(ActionMailer::Base.deliveries.count).to eq 1
+    end
+  end
+
   describe 'balancing charges correct amounts' do
     let!(:transport) { rand(0.1..26.0).round(2) }
     let!(:order) { create(:order, article_count: 1) }