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Patch Subject: TREASURY CROSS-SERVICING PROGRAM Description: ============ ***************************************************************************** This patch supports changes to the Veterans Health Information System and Technology Architecture (VistA) for the Treasury Cross-Servicing Program (TCSP). PRCA*4.5*301 (Accounts Receivable-AR) is being released in host file: PRCA_45_P301.KID. It is imperative that these patches be installed no later than the compliance date. Your understanding and support is appreciated. ***************************************************************************** The Chief Business Office (CBO) requested modifications to the VistA Accounts Receivable Package to support the next phase in the implementation of the Debt Collection Improvement Act (DCIA) of 1996 by the Department of Veterans Affairs (VA). This patch modifies the Account Receivable (AR) v4.5 application as described below: 1. TOP Modifications - Exclude first party bills from the TOP process unless the date the bill became active is prior to the Activation Date. Do not exclude bills from the TOP process that are identified as referred to TOP. 2. DMC Referral Flag - The VistA system shall not modify the 90-day DMC debt referral process. 3. Referral File - The VistA system shall automatically create a file of delinquent first party bills. - The VistA system shall create the file in IAI format, containing record types H, 1, 2, 2A, 2C, 3, Z. - The VistA system shall schedule the batch process to create the referral file once per week for new referrals. - The VistA system shall have the ability to stop a bill from being referred to Cross-Servicing. 4. Update File - The VistA shall create a batch task to generate a file of updated information for previously referred bills. - The VistA system shall create the file in IAI format, containing record types H, 1, 2, 2A, Z. - The VistA system shall schedule the batch process to create the update file once per week for new referrals. - The VistA system shall have the ability to stop a bill from being updated to Cross-Servicing. 5. Recall File - The VistA shall create a batch task to generate a file to recall previously referred bills by debt, debtor, or case. - The VistA system shall create the file in IAI format, containing record types H, 1, 2, 3, Z. - The VistA system shall schedule the batch process to create the recall file once per week for new referrals. - The VistA system shall have the ability to stop a bill from being recalled to Cross-Servicing. 6. Reconciliation File - The VistA shall create a batch task to generate a file of updated information for Reconciliation bills. 7. Monthly Patient Statements - Bills Referred to Cross-Servicing - The VistA system shall exclude the value of bills that have been referred to Cross-Servicing from the 'Previous Balance' and 'Balance' block on the monthly patient statement. 8. Monthly Patient Statements - Bills Not Referred to Cross-Servicing - The VistA system shall include the value of bills in the 'Previous Balance' and 'Balance' block on the monthly patient statement when a bill is no longer referred to Cross-Servicing. 9. Unprocessable File - Bills that are sent for referral to Cross- Servicing but are deemed not valid are rejected and returned to VistA with the source of the error and the error code. The rejected debts and error codes are stored historically and reported in debts profile reports and reject reports. 10. Due Process Notification (DPN) - A letter notification system for debts expected to be sent to Cross-Servicing. From Cross-Servicing initialization, debts under $25.00 will be tracked for one year. As the debts become qualified to Cross-Servicing referral, AITC will be notified to send due process letters. After a sixty day waiting, if the debts become qualified, the debts will be referred to Cross- Servicing in the usual fashion. 11. Cross-Servicing Qualified / No Third Letter Sent - A bulletin will be generated by VistA when there is eligible debt for Cross- Servicing and a third collection letter has not been sent. The bulletin will contain the debtor's name and bill number(s). 12. Activation Date - The VistA system shall not refer bills to Cross-Servicing if they were not active prior to the Activation Date. For Little Rock #598, Beckley #517, and Upstate NY #528 the Activation Date has been set to February 1, 2015. For all other sites, the Activation Date has been set to August 1, 2015. Patch Components: ================= Files & Fields Associated: -------------------------- The following is a list of files included in this patch: File Name (Number) Field Name (Number) New/Mod/Del ------------------ ------------------- ----------- AR DEBTOR (#340) TCSP RECALL FLAG field (#7.02) NEW TCSP RECALL DATE field (#7.03) NEW TCSP RECALL REASON field (#7.04) NEW DATE DEBTOR REFERRED TO TCSP field(#7.05 NEW AR DEBTOR (#342) CROSS-SERVICING START DATE field (#100) NEW AR BATCH PAYMENT (#344) RECEIPT PAY TYPE field (#.19) NEW AR BATCH PAYMENT (#344) Subfile TRANSACTION (#344.01) PATIENT NAME OR BILL NUMBER (#.09) MOD LOCKBOX TRANSACTION CODE (#.15) NEW TCS IAI ERROR CODES (#348.5) ERROR CODE ID (#.01) NEW FIELD NAME/ACTION (#1) NEW RECORD TYPE (#2) NEW ERROR MESSAGE (#3) NEW TCS IAI ACTION CODES (#348.6) ACTION CODE (#.01) NEW ACTION DESCRIPTION (#1) NEW RECORD TYPE (#2) NEW TCS IAI RECORD TYPES (#348.7) RECORD TYPE ID (#.01) NEW RECORD TYPE DESCRIPTION (#1) NEW DATA TYPE (#2) NEW ACCOUNTS RECEIVABLE (#430) DATE BILL REFERRED TO TCSP field (#151) NEW TCSP RECALL FLAG field (#152) NEW TCSP RECALL EFF. DATE field (#153) NEW TCSP RECALL REASON field (#154) NEW RECALL AMOUNT field (#155) NEW STOP TCSP REFERRAL FLAG field (#157) NEW STOP TCSP REFERRAL EFF. DATE field (#158) NEW STOP TCSP REFERRAL REASON field (#159) NEW STOP TCSP REFERRAL COMMENT field (#159.1) NEW TCSP CASE RECALL FLAG field (#159.2) NEW TCSP CASE RECALL EFF DATE (#159.3) NEW TCSP CASE RECALL REASON (#159.4) NEW TCSP GENDER (#159.5) NEW ORIGINAL TCSP TIN field (#161) NEW ORIGINAL TCSP DEBTOR NAME field (#162) NEW TCSP DELINQUENCY DATE field (#163) NEW TCSP DEBTOR ADDRESS, LINE 1 field (#164) NEW TCSP DEBTOR ADDRESS, LINE 2 field (#165) NEW TCSP DEBTOR ADDRESS, CITY field (#166) NEW TCSP DEBTOR ADDRESS, STATE field (#167) NEW TCSP DEBTOR ZIP CODE field (#168) NEW ORIGINAL TCSP AMOUNT field (#169) NEW CURRENT TCSP AMOUNT field (#169.1) NEW TCSP DEBTOR PHONE (#169.2) NEW TCSP COUNTRY CODE (#169.3) NEW TCSP DOB (#169.4) NEW DUE PROCESS NOTIFICATION FLAG (#173) NEW DUE PROCESS REQUEST DATE (#174) NEW DUE PROCESS LETTER PRINT DATE (#175) NEW DUE PROCESS REFERRAL DATE (#176) NEW DUE PROCESS ERROR DATE (#177) NEW DUE PROCESS ERROR CODES (#178) NEW SEND TCSP RECORD 1 field (#191) NEW SEND TCSP RECORD 2 field (#192) NEW SEND TCSP RECORD 2A field (#193) NEW SEND TCSP RECORD 2C field (#194) NEW STOP INTEREST ADMIN CALC (#199.2) NEW RETURNED DATE (#301) NEW RETURN REASON CODE (#302) NEW COMPROMISED INDICATOR (#303) NEW COMPROMISE AMOUNT (#304) NEW CLOSED DATE (#305) NEW BANKRUPTCY DATE (#306) NEW DATE OF DEATH (#307) NEW DATE OF DISSOLUTION (#308) NEW ACCOUNTS RECEIVABLE (#430) Subfile CS DECREASE ADJ TRANS NUMBER (#430.0171) CS DECREASE ADJ TRANS NUMBER (#.01) NEW SEND TCSP RECORD 5B NEW ACCOUNTS RECEIVABLE (#430) Subfile REJECT DATE (#430.0172) REJECT DATE (#.01) NEW REJECT SOURCE (#1) NEW REJECT REASON1 (#2) NEW REJECT REASON2 (#3) NEW REJECT REASON3 (#4) NEW REJECT REASON4 (#5) NEW REJECT REASON5 (#6) NEW REJECT REASON6 (#7) NEW REJECT REASON7 (#8) NEW REJECT REASON8 (#9) NEW REJECT REASON9 (#10) NEW RECORD TYPE (#11) NEW RECORD ACTION CODE (#12) NEW REJECT BATCH ID (#13) NEW REJECT MM MSG NO. (#14) NEW AR RETURN REASON CODE (#430.5) CODE (#.01) NEW DESCRIPTION (#1) NEW CATEGORY (#2) NEW Forms Associated: Form Name File # New/Modified/Deleted --------- ------ -------------------- N/A Mail Groups Associated: Mail Group Name New/Modified/Deleted --------------- -------------------- TCSP NEW TPC NEW TPL NEW Options Associated: Option Name Type New/Modified/Deleted ----------- ----------- ------------------------ PRCAF SUPERVISOR MENU MENU MODIFIED RCTCSP BILL REPORT RUN ROUTINE NEW RCTCSP IAI ERROR CODES LIST RUN ROUTINE NEW RCTCSP MENU MENU NEW RCTCSP RECALL REPORT RUN ROUTINE NEW RCTCSP RECALLB RUN ROUTINE NEW RCTCSP RECALLD RUN ROUTINE NEW RCTCSP RECONCIL REPORT RUN ROUTINE NEW RCTCSP REJ SERVER SERVER NEW RCTCSP REJECT REPORT RUN ROUTINE NEW RCTCSP REPORT RUN ROUTINE NEW RCTCSP STOP RUN ROUTINE NEW RCTCSPD SERVER SERVER NEW RCTCSPR SERVER SERVER NEW Protocols Associated: --------------------- N/A Security Keys Associated: ------------------------- Security Key Name ----------------- N/A Templates Associated: Template Name Type File Name (Number) New/Mod/Del ------------- ---- ------------------ ----------- PRCA MEANS PROFILE PRINT ACCOUNTS RECEIVABLE MOD (#430) PRCA OTHER PROFILE PRINT ACCOUNTS RECEIVABLE MOD (#430) PRCA PROFILE PRINT ACCOUNTS RECEIVABLE MOD (#430) PRCA TCSP RECALLB PRINT ACCOUNTS RECEIVABLE NEW (#430) PRCA TCSP RECALLD PRINT ACCOUNTS RECEIVABLE NEW (#430) TCS IAI ERROR CODES LIST PRINT TCS IAI ERROR CODES NEW (#348.5) Remote Procedure New/Mod/Del ---------------- ----------- N/A Additional Information: N/A New Service Request (NSRs): --------------------------- N/A Patient Safety Issues (PSIs): ----------------------------- N/A Remedy Ticket(s) & Overview: ---------------------------- N/A Test Sites: ----------- VISN 16, Region 2, Central Arkansas Veterans Healthcare System, John L. McClellan Memorial Veterans Hospital, Station #598, Little Rock, Arkansas VISN 2, Region 4, VA Health Care Upstate New York, Station #528. VISN 6, Region 3, VA Mid-Atlantic Health Care Network, Beckley VA Medical Center, Station #517, Beckley, West Virginia. VISN 6, Region 3, VA Mid-Atlantic Health Care Network, W. G. (Bill) Hefner VA Medical Center, Station #659, Salisbury, North Carolina. VISN 23, Region 2, Nebraska-Western Iowa Health Care System, Omaha VA Medical Center, Station #636, Omaha, Nebraska. Documentation Retrieval Instructions: ===================================== Updated documentation describing the new functionality introduced by this patch is available. The preferred method is to retrieve files from download.vista.domain.ext. This transmits the files from the first available server. Sites may also elect to retrieve files directly from a specific server. Sites may retrieve the software and/or documentation directly using Secure File Transfer Protocol (SFTP) from the ANONYMOUS.SOFTWARE directory at the following OI Field Offices: Albany: domain.ext Hines: domain.ext Salt Lake City: domain.ext The documentation will be in the form of Adobe Acrobat files. The following files should be downloaded in the binary SFTP mode. Filename Description -------- ----------- prca_4_5_p301_um.pdf Cross-Servicing User Manual prca_4_5_p301_rn.pdf Cross-Servicing Release Notes / Installation Guide prca_4_5_p301_tm.pdf Accounts Receivable Technical Manual / Security Guide Documentation can also be found on the VA Software Documentation Library at: http://www.domain.ext/vdl/ Patch Installation: =================== Use default answers for KIDS load/install questions. Patch-Files: http://code.osehra.org/VistA.git/tree/master/Packages/Accounts+Receivable/Patches/PRCA_4.5_301
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