Merge pull request #473 from psu-stewardship/76-oa-email-text

Changes text for OA email.  Modified test for this to fit new language.

app/views/faculty_notifications_mailer/open_access_reminder.html.erb

@@ -1,22 +1,8 @@
 <p>Dear <%= @user.name %>,</p>
 
 <p>
-  Penn State Policy AC02: Open Access to Scholarly Articles, requires university researchers
-  to provide the accepted manuscript version of their scholarly articles to the University
-  Libraries to be made available to the public free of charge. Researchers who cannot or do
-  not wish to make a particular article freely available can obtain a waiver. The policy went
-  into effect on January 1, 2020 after endorsement by Faculty Senate and approval by the
-  President’s Council and <%= link_to "does not apply to some articles", "https://psu.libanswers.com/faq/279964" %>
-  with publishing agreements signed before that date.
-</p>
-
-<p>
-  We have identified one or more publications published since July 1, 2020 for which you are
-  listed as an author. We have not found an open access version of these publications. For
-  items on the list that are <%= link_to "scholarly articles", "https://psu.libanswers.com/faq/279967" %>,
-  please visit the links in the list below and follow the instructions to provide your
-  <%= link_to "accepted manuscript", "https://psu.libanswers.com/faq/279953" %>, add a link to an open access
-  version, or obtain a waiver of the policy. The links below will not work for other people.
+  We're contacting you from the Penn State University Libraries about the following publication(s),
+  for which you are listed as an author:
 </p>
 
 <% if @new_publications.any? %>
@@ -38,24 +24,58 @@
 <% end %>
 
 <p>
-  For more information on the policy, please visit the
-  <%= link_to "open access policy website", "https://openaccess.psu.edu/" %>, including its FAQ
-  section. Here are some <%= link_to "FAQs", "https://openaccess.psu.edu/faq/" %> that
-  may be especially helpful:
+  Pursuant to <%= link_to "Penn State's open access policy", "https://openaccess.psu.edu/" %>, we would like
+  to assist you in making the <%= link_to "accepted manuscript version", "https://psu.libanswers.com/faq/279953" %>
+  of these publication(s) available to the public free of charge. Please click the link(s) above and follow the
+  instructions to take one of the following actions:
 </p>
 
 <ul>
-  <li><%= link_to "How can I check the terms of my publishing agreement regarding deposit of my scholarly article in ScholarSphere?", "https://psu.libanswers.com/faq/279046" %></li>
-  <li><%= link_to "Does public access to an article via a federal funder repository satisfy the Penn State open access policy?", "https://psu.libanswers.com/faq/339761" %></li>
-  <li><%= link_to "My article is already open access. Why did I get an email?", "https://psu.libanswers.com/faq/339763" %></li>
-  <li><%= link_to "I'm not the corresponding author on this article. Why did I get an email?", "https://psu.libanswers.com/faq/339765" %></li>
-  <li><%= link_to "Why should I make my work open access?", "https://psu.libanswers.com/faq/332993" %></li>
+  <li>
+    <p>
+      Submit a URL (Use this option if an open access version of your publication is already available anywhere
+      on the public web.)
+    </p>
+  </li>
+  <li>
+    <p>
+      Upload to ScholarSphere (If there isn't already an open access version of your work available on the web,
+      please consider uploading the accepted manuscript version to ScholarSphere, an institutional repository
+      maintained by the Libraries. Refer to
+      <%= link_to "this FAQ to check the terms of your publishing agreement", "https://psu.libanswers.com/faq/279046" %>.)
+    </p>
+  </li>
+  <li>
+    <p>
+      Get a Waiver (Use this option if you'd like to waive Penn State's policy for the publication in question,
+      and we will not contact you about the publication again.)
+    </p>
+  </li>
 </ul>
 
 <p>
-  Please don’t hesitate to follow up with us if you have any questions.
+  The publication links will only work for you and designated proxies. If you would like to authorize someone
+  else to take these actions on your behalf,
+  <%= link_to "please designate them as your proxy", "https://openaccess.psu.edu/proxies-in-the-researcher-metadata-database/" %>.
+</p>
+
+<p>
+  If you would like assistance or have any questions, please reply to this email. If you have accepted manuscripts
+  you would like us to deposit on your behalf, please attach them to a reply email. We will follow the policies
+  of the journal(s) in question when depositing them to ScholarSphere.
 </p>
 
+<p>
+  You may also wish to review one of the following frequently asked questions:
+</p>
+
+<ul>
+  <li><%= link_to "My article is already open access. Why did I get an email?", "https://psu.libanswers.com/faq/339763" %></li>
+  <li><%= link_to "I'm not the corresponding author on this article. Why did I get an email?", "https://psu.libanswers.com/faq/339765" %></li>
+  <li><%= link_to "Does public access to an article via a federal funder repository satisfy the Penn State open access policy?", "https://psu.libanswers.com/faq/339761" %></li>
+  <li><%= link_to "Why should I make my work open access?", "https://psu.libanswers.com/faq/332993" %></li>
+</ul>
+
 <p>
   Sincerely,
   <br>

spec/component/mailers/faculty_notifications_mailer_spec.rb

@@ -47,7 +47,7 @@
       end
 
       it 'shows some instructions for managing the open access info' do
-        expect(body).to match 'visit the links'
+        expect(body).to match 'Please click the link'
       end
     end
   end