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Logistics of NSF Projects

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Tyler L. McIntosh edited this page Feb 23, 2023 · 31 revisions

NSF Reporting

An NSF annual report GDoc template is here. When it's ready to go, move on to the below steps:

Monthly and annual reporting for NSF grants is now done through the Research.gov website.

Under "Awards and reporting," select "Project Reports." Upcoming due dates will be shown. Select 'Create/Edit.' Below you can find additional information on each section to fill out.

Accomplishments

This section is straightforward. Copy-paste in. Note that NSF likes to see progression from activities -> outcomes/achievements over the course of an award.

Products

Note that all published journals now need to be deposited in the NSF Public Access Repository (NSF-PAR). Once they have been deposited in NSF-PAR you may need to wait a short time for them to be recognized by the system. Then, under the products tab, you should be able to add these products to your report.

Participants/Organizations

It is possible to add information for multiple participants at once! Click "Add/edit multiple participants" and you will be brought to a page to download and re-upload an excel file. Make sure to put the nearest person month worked as an integer (i.e. "7" instead of "7.1").

Person-months allocated to the project can be found by contacting your financial officer.

Note that this file upload will NOT work for the PI, whose information must be added MANUALLY.

For anyone who worked on a project at one point but is no longer involved, leave the individual on the list. Put their nearest person month at 0, and for contribution put something like "no longer at CU associated with project."

Impact

This section is straightforward. Copy-paste in.

Submitting NSF Proposals

An NSF proposal requires three documents:

  1. Biosketch
  2. Current & Pending
  3. Conflict of Interest

Use SciENcv for 1 & 2. Download excel table frFom NSF for 3.

Navigate to SciENcv and log in with NSF ID. Each person submitting needs an NSF ID!

Biosketch

  • Create new document, choose NSF Biosketch
  • Note: Entire biosketch limited to 2 pages
  • Add ORCID ID to link publications
  • Professional preparation: List degrees & postdoc positions chronologically (oldest to newest)
  • Appointments: list jobs from most to least recent
  • Products: Add citations for bibliography. Choose which ones to include from list.
  • Synergistic activities: Add additional items: outreach, journal editor, board member, extra trainings (add in textbox). Can shorten this section if biosketch too long
  • Download PDF (bottom right). Will get error if too long.

Current & Pending

  • List other current & future projects to show how time will be allocated
  • Place of performance: Boulder
  • Important to list start & end dates for each entry
  • List award amount
  • List person-months for each year that receive salary for each grant (what was in original budget)
  • Overall objectives: Provide short description. Ensure clarity about make projects different from one another.
  • There should be no potential overlap

NSF COA Template

  • Link here.
  • List all collaborators for past 48 months (co-authors & co-proposal writers)
  • Submit as filled-in Excel file
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