Merge pull request #5 from doitintl/filter-all-reports

Filter all reports

getAppPasswords.gs

@@ -6,92 +6,99 @@
 function getAppPasswords() {
   const userEmail = Session.getActiveUser().getEmail();
   const domain = userEmail.split("@").pop();
-  const spreadsheet = SpreadsheetApp.getActiveSpreadsheet();
-  const sheets = spreadsheet.getSheets();
-  const lastSheetIndex = sheets.length;
 
-  // Create or clear the "App Passwords" sheet at the last index
+  const spreadsheet = SpreadsheetApp.getActiveSpreadsheet();
+  // Check for existing sheet and handle duplicates
   let appPasswordsSheet = spreadsheet.getSheetByName("App Passwords");
   if (appPasswordsSheet) {
+    // If the sheet exists, delete it first
     spreadsheet.deleteSheet(appPasswordsSheet);
   }
-  appPasswordsSheet = spreadsheet.insertSheet("App Passwords", lastSheetIndex);
-
-  // Set font to Montserrat
-  appPasswordsSheet.getRange("A1:Z1").setFontFamily("Montserrat");
 
-  // Add headers
-  const headers = ["CodeID", "Name", "Creation Time", "Last Time Used", "User"];
-  appPasswordsSheet.appendRow(headers);
+  // Create a new sheet with the desired name
+  appPasswordsSheet = spreadsheet.insertSheet("App Passwords", spreadsheet.getNumSheets());
 
-  // Apply formatting to the header row
-  const headerRange = appPasswordsSheet.getRange(1, 1, 1, headers.length);
-  headerRange.setBackground("#fc3165").setFontColor("white").setFontWeight("bold");
+  // Sheet styling (concise)
+  const headerRange = appPasswordsSheet.getRange("A1:E1");
+  headerRange.setFontFamily("Montserrat")
+    .setBackground("#fc3165")
+    .setFontColor("white")
+    .setFontWeight("bold")
+    .setValues([["CodeID", "Name", "Creation Time", "Last Time Used", "User"]]);
 
-  // Freeze the header row
   appPasswordsSheet.setFrozenRows(1);
 
-  // Delete columns F-Z. deleteColumns is called twice because (6, 20) was not deleting the last column. 
-  appPasswordsSheet.deleteColumns(7, 20);
-  appPasswordsSheet.deleteColumns(6);
-
-  // Set pagination parameters
   let pageToken = null;
-
   do {
-    // Make an API call to retrieve users
-    const options = {
+    const response = AdminDirectory.Users.list({
       domain: domain,
       customer: "my_customer",
       maxResults: 100,
       projection: "FULL",
       viewType: "admin_view",
       orderBy: "email",
       pageToken: pageToken,
-    };
+    });
 
-    const response = AdminDirectory.Users.list(options);
-
-    // Process the retrieved users
-    processUsers(response.users, appPasswordsSheet);
+    if (response.users && response.users.length > 0) {
+      processUsers(response.users, appPasswordsSheet);
+    }
 
-    // Update the page token for the next iteration
     pageToken = response.nextPageToken;
   } while (pageToken);
 
-  // Auto resize the columns
+  // Auto-resize and add filter after data is populated
   appPasswordsSheet.autoResizeColumns(1, 5);
+  const lastRow = appPasswordsSheet.getLastRow();
+  appPasswordsSheet.getRange('B1:E' + lastRow).createFilter();
 }
 
 function processUsers(users, sheet) {
-  // Prepare data array
   const data = [];
 
-  // Iterate over the retrieved users
   users.forEach(function (user) {
-    // Retrieve app passwords for the user
     const asps = AdminDirectory.Asps.list(user.primaryEmail);
 
-    // Process app passwords
     if (asps && asps.items) {
       asps.items.forEach(function (asp) {
         data.push([
           asp.codeId,
           asp.name,
-          asp.creationTime,
-          asp.lastTimeUsed,
+          formatTimestamp(asp.creationTime),
+          asp.lastTimeUsed ? formatTimestamp(asp.lastTimeUsed) : "",
           user.primaryEmail,
         ]);
       });
     }
   });
 
-  // Write the data to the sheet in chunks to reduce API calls
-  const batchSize = 1000;
+  // Dynamic batch write:
+  const batchSize = 500; // Maximum batch size
+
   for (let i = 0; i < data.length; i += batchSize) {
-    const chunk = data.slice(i, i + batchSize);
-    if (chunk.length > 0) {
-      sheet.getRange(sheet.getLastRow() + 1, 1, chunk.length, chunk[0].length).setValues(chunk);
-    }
+    const chunk = data.slice(i, i + batchSize); // Get the current chunk of data
+    const numRows = chunk.length; // Number of rows in the current chunk
+
+    // Write only the necessary number of rows
+    sheet.getRange(sheet.getLastRow() + 1, 1, numRows, chunk[0].length) 
+         .setValues(chunk);
   }
 }
+
+// Corrected timestamp formatting:
+function formatTimestamp(timestampString) {
+  if (timestampString === "0" || timestampString === 0) {
+    return "Never Used"; // Handle 0 timestamps
+  } else if (typeof timestampString === "string" && timestampString.length >= 13) {
+    const timestamp = parseInt(timestampString.slice(0, 13));
+    const date = new Date(timestamp);
+    return Utilities.formatDate(date, Session.getScriptTimeZone(), "yyyy-MM-dd HH:mm:ss"); 
+  } else {
+    Logger.log("Unknown timestamp format: " + timestampString);
+    return "Invalid Timestamp";
+  }
+}
+
+
+
+

getDomainsDNS.gs

@@ -160,6 +160,21 @@ sheet.getRange('A2').setValue('google.com');
 
   const rules = [ruleD, ruleE, ruleF, ruleG, ruleDRed, ruleERed, ruleFRed, ruleGRed];
   sheet.setConditionalFormatRules(rules);
+
+  // --- Add Persistent Toast Notification ---
+  SpreadsheetApp.getActiveSpreadsheet().toast(
+    "If you use a third-party mail relay or a SPF flattener, records may be highlighted red and should be manually inspected.", 
+    "Instructions", 
+    -1 // Persistent toast
+  );
+
+  // --- Add Filter View ---
+// --- Add Filter View ---
+const filterRange = sheet.getRange('B1:G' + lastRow);  // Define the filter range
+filterRange.createFilter();
+
+  // --- Freeze Row 1 ---
+  sheet.setFrozenRows(1); 
 }
 
 function NSLookup(type, domain) { //Function takes DNS record type and domain as input
@@ -219,4 +234,4 @@ function NSLookup(type, domain) { //Function takes DNS record type and domain as
   const outputString = outputData.join('\n');
 
   return outputString;
-}
+}

getGroupMembers.gs

@@ -77,16 +77,24 @@ function getGroupMembers() {
 
     // Set up the sheet with headers and formatting
     groupMembersSheet.getRange("A1:F1").setValues([["Group Email", "Member Email", "Member Role", "Member Status", "Member Type", "Member ID"]]);
-    groupMembersSheet.getRange("A1:F1").setFontColor("#ffffff").setFontSize(10).setFontFamily("Montserrat").setBackground("#fc3165").setFontWeight("bold");
-    groupMembersSheet.setFrozenRows(1);
-    // Delete columns G-Z
-    groupMembersSheet.deleteColumns(7, 20);
+    groupMembersSheet.getRange("A1:F1").setFontColor("#ffffff").setFontSize(10).setFontFamily("Montserrat").setBackground("#fc3165").setFontWeight    ("bold");
+    groupMembersSheet.setFrozenRows(1); 
 
-    // Append data to the end of the sheet
+    // --- Add Note to Cell D1 ---
+    groupMembersSheet.getRange("D1").setNote("A yellow highlighted row indicates a group member from an external organization.");
+
+    // --- Add Filter View ---
     const lastRow = groupMembersSheet.getLastRow();
-    groupMembersSheet.getRange(lastRow + 1, 1, groupMembers.length, groupMembers[0].length).setValues(groupMembers);
+    const filterRange = groupMembersSheet.getRange('A1:F' + lastRow);  // Filter columns A through F, starting from row 1
+    filterRange.createFilter(); 
+
+    // Append data to the end of the sheet (starting from row 3)
+    groupMembersSheet.getRange(lastRow + 1, 1, groupMembers.length, groupMembers[0].length).setValues(groupMembers);  
     groupMembersSheet.autoResizeColumns(1, 6);
 
+    // Delete columns G-Z (starting from row 3)
+    groupMembersSheet.deleteColumns(7, 20); // G to Z
+
     // Apply conditional formatting
     const range = groupMembersSheet.getRange("D2:D" + (lastRow + groupMembers.length));
     const rules = [
@@ -123,4 +131,4 @@ function getGroupMembers() {
       `Error writing group members to spreadsheet: ${error.message}`,
     );
   }
-}
+}

getGroupSettings.gs

@@ -614,6 +614,13 @@ groupSettingsSheet.setConditionalFormatRules(rules);
     }
     pageToken = page.nextPageToken;
   } while (pageToken);
+
+  // --- Add Filter View ---
+  const lastRow = groupSettingsSheet.getLastRow(); 
+  // Filter columns C through AG (3rd column to 33rd column)
+  const filterRange = groupSettingsSheet.getRange('C1:AG' + lastRow); 
+  filterRange.createFilter(); 
+
 }
 
 function getSettingsGroup(email) {

getMobileDevices.gs

@@ -36,6 +36,10 @@ function getMobileDevices() {
   rules.push(rule);
   mobileDeviceSheet.setConditionalFormatRules(rules);
 
+  const lastRow = mobileDeviceSheet.getLastRow();
+  const filterRange = mobileDeviceSheet.getRange('B1:G' + lastRow);  // Filter columns B through G (including header)
+  filterRange.createFilter(); 
+
   const customerId = "my_customer";
 
   let rows = [];
@@ -78,4 +82,4 @@ function getMobileDevices() {
   if (columnsToDelete > 0) {
     mobileDeviceSheet.deleteColumns(8, columnsToDelete);
   }
-}
+}

getOAuthTokens.gs

@@ -69,6 +69,9 @@ function getTokens() {
 
   // Hide column F
   oAuthTokenSheet.hideColumns(6);
+
+  // Add note to cell G1
+  oAuthTokenSheet.getRange("G1").setNote("A light red highlighted row indicates the app uses a restricted or sensitive scope.");
 
   // Apply conditional formatting
   const range = oAuthTokenSheet.getRange('A2:G999');
@@ -123,6 +126,11 @@ function getTokens() {
   console.log("Tokens written to Sheet Users: %s", tokens.length);
   const dataRange = oAuthTokenSheet.getRange(2, 1, tokens.length, tokens[0].length);
   dataRange.setValues(tokens);
+
+  // --- Add Filter View ---
+  const lastRow = oAuthTokenSheet.getLastRow();
+  const filterRange = oAuthTokenSheet.getRange('A1:G' + lastRow);  // Filter columns A through G, starting from row 1
+  filterRange.createFilter();  
 
   // Auto resize columns A, D, E
   oAuthTokenSheet.autoResizeColumns(1, 1);
@@ -135,4 +143,4 @@ function getTokens() {
   // Delete columns H-Z
   oAuthTokenSheet.deleteColumns(8, 18);
   oAuthTokenSheet.deleteColumns(8);
-}
+}

getOrgUnits.gs

@@ -29,39 +29,43 @@ function getOrgUnits(){
   headerRange.setFontWeight("bold").setFontColor("#ffffff").setFontFamily("Montserrat");
   headerRange.setBackground("#fc3165");
 
-  // This code will inventory all OUs in Google Workspace. The org unit IDs are used in other sections of the workbook.
-  const fileArray = [
-    [
-      "Org Name ID",
-      "Org Unit Name",
-      "OrgUnit Path",
-      "Description",
-      "Parent Org Unit ID",
-      "Parent Org Unit Path",
-    ],
-  ];
 
+  // Fetch and sort org units
   const orgUnits = AdminDirectory.Orgunits.list("my_customer", {
     type: "ALL",
   }).organizationUnits;
 
+  // Sort the orgUnits array based on the orgUnitPath
+  orgUnits.sort((a, b) => {
+    // Split the paths into components
+    const pathA = a.orgUnitPath.split("/");
+    const pathB = b.orgUnitPath.split("/");
+
+    // Compare paths component by component
+    for (let i = 0; i < Math.min(pathA.length, pathB.length); i++) {
+      if (pathA[i] < pathB[i]) return -1; // a comes before b
+      if (pathA[i] > pathB[i]) return 1; // a comes after b
+    }
+
+    // If all components match, shorter path comes first
+    return pathA.length - pathB.length;
+  });
+
+  // Prepare data for the sheet (including headers)
+  const fileArray = [headers]; 
   orgUnits.forEach((orgUnit) => {
     fileArray.push([
       orgUnit.orgUnitId.slice(3),
       orgUnit.name,
       orgUnit.orgUnitPath,
       orgUnit.description,
-      orgUnit.parentOrgUnitId
-        ? orgUnit.parentOrgUnitId.replace(/^id:/, "")
-        : "",
+      orgUnit.parentOrgUnitId ? orgUnit.parentOrgUnitId.replace(/^id:/, "") : "",
       orgUnit.parentOrgUnitPath,
     ]);
   });
 
-  // Write data back to our sheets
-  orgUnitsSheet
-    .getRange(1, 1, fileArray.length, fileArray[0].length)
-    .setValues(fileArray);
+  // Write data back to the sheet
+  orgUnitsSheet.getRange(1, 1, fileArray.length, fileArray[0].length).setValues(fileArray);
 
   // Delete columns G-Z
   orgUnitsSheet.deleteColumns(7, 20);
@@ -73,4 +77,9 @@ function getOrgUnits(){
   // Define ranges
   spreadsheet.setNamedRange('Org2ParentPath', orgUnitsSheet.getRange('E:F'));
   spreadsheet.setNamedRange('OrgID2Path', orgUnitsSheet.getRange('A:C'));
+
+  // --- Add Filter View ---
+  const lastRow = orgUnitsSheet.getLastRow();
+  const filterRange = orgUnitsSheet.getRange('A1:F' + lastRow);  // Filter columns A through F (including header)
+  filterRange.createFilter(); 
 }

getSharedDrives.gs

@@ -115,7 +115,12 @@ function getSharedDrives() {
   rules.push(rule2);
   sharedDrivesSheet.setConditionalFormatRules(rules);
 
+    // --- Add Filter View ---
+  const lastRow = sharedDrivesSheet.getLastRow(); 
+  const filterRange = sharedDrivesSheet.getRange('D1:J' + lastRow);  // Filter columns D through H
+  filterRange.createFilter(); 
+
   const endTime = new Date().getTime();
   const elapsed = (endTime - startTime) / 1000;
   Logger.log("Elapsed Seconds: " + elapsed);
-}
+}

getUsersList.gs

@@ -66,9 +66,6 @@ function getUsersList() {
   usersSheet.setFrozenRows(1); // Sets headers in sheet and freezes row
   usersSheet.getRange(2, 1, users.length, users[0].length).setValues(users); // Adds in user info starting from row 1
 
-  // Auto resize all columns
-  usersSheet.autoResizeColumns(1, usersSheet.getLastColumn());
-
   // Apply conditional formatting
   var rangeC = usersSheet.getRange("C2:C1000");
   var ruleC = SpreadsheetApp.newConditionalFormatRule()
@@ -88,6 +85,7 @@ function getUsersList() {
     .setBackground("#ffb6c1")
     .setRanges([rangeH])
     .build();
+
   var ruleHFalse = SpreadsheetApp.newConditionalFormatRule()
     .whenTextContains("TRUE")
     .setBackground("#b7e1cd")
@@ -121,6 +119,14 @@ function getUsersList() {
   var rules = [ruleC, ruleCFalse, ruleH, ruleHFalse, ruleI, ruleIFalse, ruleD, ruleDFalse];
   usersSheet.setConditionalFormatRules(rules);
 
+  // --- Add Filter View ---
+  const lastRow = usersSheet.getLastRow(); 
+  const filterRange = usersSheet.getRange('C1:J' + lastRow);  // Filter columns C through J
+  filterRange.createFilter(); 
+
   // Create named range for columns B, C, D, and E
-  var namedRange = spreadsheet.setNamedRange('UserStatus', usersSheet.getRange('B2:E1000'));
+  const namedRange = spreadsheet.setNamedRange('UserStatus', usersSheet.getRange('B2:E' + lastRow));
+
+  // Auto resize all columns
+  usersSheet.autoResizeColumns(1, usersSheet.getLastColumn());  
 }