Merge pull request #27039 from MicrosoftDocs/main

M365 Copilot - Merge Main into Live

copilot/TOC.yml

@@ -1,40 +1,62 @@
 - name: Microsoft 365 Copilot documentation
   href: index.yml
   items:
-    - name: Get started
+    - name: Get started with Microsoft 365 Copilot
       items:
-        - name: Overview of Microsoft 365 Copilot 
+        - name: Overview
           href: microsoft-365-copilot-overview.md
-        - name: Set up Microsoft 365 Copilot
-          href: microsoft-365-copilot-setup.md
-    - name: Deploy and enable
+        - name: Architecture & how Copilot works
+          href: microsoft-365-copilot-architecture.md
+        - name: Data protection and auditing
+          href: microsoft-365-copilot-architecture-data-protection-auditing.md
+        - name: Blueprint to prevent oversharing
+          href: microsoft-365-copilot-blueprint-oversharing.md
+        - name: Get your data ready for Microsoft 365 Copilot
+          items:
+            - name: License options
+              href: microsoft-365-copilot-licensing.md
+            - name: License feature comparison list
+              href: microsoft-365-copilot-license-feature-overview.md
+            - name: E3 implementation guide
+              href: microsoft-365-copilot-e3-guide.md
+            - name: E5 implementation guide
+              href: microsoft-365-copilot-e5-guide.md
+    - name: Deploy and enable Microsoft 365 Copilot
       items: 
-        - name: Requirements for Microsoft 365 Copilot
+        - name: Set up and assign licenses
+          href: microsoft-365-copilot-setup.md
+        - name: Requirements and prerequisites
           href: microsoft-365-copilot-requirements.md
-        - name: Understand licensing for Microsoft 365 Copilot
+        - name: License add-on list
           href: microsoft-365-copilot-licensing.md
+        - name: Enable users and welcome email
+          href: microsoft-365-copilot-enable-users.md  
+        - name: Copilot Prompt Gallery
+          href: copilot-prompt-gallery.md
         - name: Adoption resources
           href: microsoft-365-copilot-enablement-resources.md
-        - name: Enable users for Microsoft 365 Copilot 
-          href: microsoft-365-copilot-enable-users.md
-    - name: Manage
+    - name: Manage Microsoft 365 Copilot
       items:
-        - name: Manage Microsoft 365 Copilot settings
+        - name: Manage Microsoft 365 Copilot settings 
           href: microsoft-365-copilot-page.md
-        - name: Viva Insights Copilot Dashboard
-          href: /viva/insights/org-team-insights/copilot-dashboard?toc=%2Fcopilot%2Fmicrosoft-365%2Ftoc.json&bc=%2Fcopilot%2Fmicrosoft-365%2Fbreadcrumb%2Ftoc.json
-        - name: Microsoft 365 Copilot readiness report
-          href: /microsoft-365/admin/activity-reports/microsoft-365-copilot-readiness?toc=%2Fcopilot%2Fmicrosoft-365%2Ftoc.json&bc=%2Fcopilot%2Fmicrosoft-365%2Fbreadcrumb%2Ftoc.json
-        - name: Microsoft 365 Copilot usage report
-          href: /microsoft-365/admin/activity-reports/microsoft-365-copilot-usage?toc=%2Fcopilot%2Fmicrosoft-365%2Ftoc.json&bc=%2Fcopilot%2Fmicrosoft-365%2Fbreadcrumb%2Ftoc.json
         - name: Pin Microsoft Copilot to the navigation bar
           href: pin-copilot.md
+        - name: Enable Facilitator in Microsoft Teams
+          href: /microsoftteams/facilitator-teams?toc=%2Fcopilot%2Fmicrosoft-365%2Ftoc.json&bc=%2Fcopilot%2Fmicrosoft-365%2Fbreadcrumb%2Ftoc.json
         - name: Manage Copilot for Microsoft Teams meetings and events
-          href: /microsoftteams/copilot-teams-transcription?toc=%2Fcopilot%2Fmicrosoft-365%2Ftoc.json&bc=%2Fcopilot%2Fmicrosoft-365%2Fbreadcrumb%2Ftoc.json
-        - name: Set up Copilot in Viva Engage
-          href: /viva/engage/configure-copilot-for-engage?toc=%2Fcopilot%2Fmicrosoft-365%2Ftoc.json&bc=%2Fcopilot%2Fmicrosoft-365%2Fbreadcrumb%2Ftoc.json
-        - name: Enable Copilot in Viva Goals
-          href: /viva/goals/copilot-intro?toc=%2Fcopilot%2Fmicrosoft-365%2Ftoc.json&bc=%2Fcopilot%2Fmicrosoft-365%2Fbreadcrumb%2Ftoc.json
+          href: /microsoftteams/copilot-teams-transcription?toc=%2Fcopilot%2Fmicrosoft-365%2Ftoc.json&bc=%2Fmicrosoft-365-copilot%2Fbreadcrumb%2Ftoc.json
+        - name: Viva and Microsoft 365 Copilot usage
+          items:
+          - name: Viva Insights Copilot Dashboard
+            href: /viva/insights/org-team-insights/copilot-dashboard?toc=%2Fcopilot%2Fmicrosoft-365%2Ftoc.json&bc=%2Fcopilot%2Fmicrosoft-365%2Fbreadcrumb%2Ftoc.json
+          - name: Set up Copilot in Viva Engage
+            href: /viva/engage/configure-copilot-for-engage?toc=%2Fcopilot%2Fmicrosoft-365%2Ftoc.json&bc=%2Fcopilot%2Fmicrosoft-365%2Fbreadcrumb%2Ftoc.json
+          - name: Enable Copilot in Viva Goals
+            href: /viva/goals/copilot-intro?toc=%2Fcopilot%2Fmicrosoft-365%2Ftoc.json&bc=%2Fcopilot%2Fmicrosoft-365%2Fbreadcrumb%2Ftoc.json
+          - name: Microsoft 365 Copilot readiness report
+            href: /microsoft-365/admin/activity-reports/microsoft-365-copilot-readiness?toc=%2Fcopilot%2Fmicrosoft-365%2Ftoc.json&bc=%2Fcopilot%2Fmicrosoft-365%2Fbreadcrumb%2Ftoc.json
+          - name: Microsoft 365 Copilot usage report
+            href: /microsoft-365/admin/activity-reports/microsoft-365-copilot-usage?toc=%2Fcopilot%2Fmicrosoft-365%2Ftoc.json&bc=%2Fcopilot%2Fmicrosoft-365%2Fbreadcrumb%2Ftoc.json
     - name: "Trust: Data, Privacy, and Security"
       items:
         - name: Data, privacy, and security for Microsoft 365 Copilot
@@ -49,17 +71,17 @@
           href: enterprise-data-protection.md
         - name: Transparency Note
           href: microsoft-365-copilot-transparency-note.md    
-    - name: Extend and build
+    - name: Extensibility and building agents
       items:
         - name: Extend Microsoft 365 Copilot
           href: /microsoft-365-copilot/extensibility?toc=%2Fcopilot%2Fmicrosoft-365%2Ftoc.json&bc=%2Fcopilot%2Fmicrosoft-365%2Fbreadcrumb%2Ftoc.json
-    - name: Resources
+    - name: Service description and training for Microsoft 365 Copilot
       items:
         - name: Service description
           href: /office365/servicedescriptions/office-365-platform-service-description/microsoft-365-copilot?toc=%2Fcopilot%2Fmicrosoft-365%2Ftoc.json&bc=%2Fcopilot%2Fmicrosoft-365%2Fbreadcrumb%2Ftoc.json
-        - name: Technical training for Microsoft 365 Copilot
+        - name: Technical training
           href: /training/paths/prepare-your-organization-microsoft-365-copilot/
-        - name: "Copilot lab: End user resources"
+        - name: "Copilot: End user resources"
           href: https://copilot.cloud.microsoft/prompts
         - name: Submit Copilot feedback to Microsoft
           href: provide-feedback.md

copilot/copilot-for-microsoft-365-admin.md

@@ -19,6 +19,8 @@ ms.collection:
 - m365copilot
 - magic-ai-copilot
 description: "Learn about Copilot for Microsoft 365 admin and how it can help simplify admin tasks."
+appliesto:
+  - ✅ Microsoft 365 Copilot
 ---
 
 # Copilot for Microsoft 365 admin (Preview)
@@ -42,25 +44,25 @@ To use Copilot for Microsoft 365 admin, follow these steps:
 
 ## How can I use Copilot for Microsoft 365 admin?
 
-You can use Copilot to help manage your organization and focus on what’s important.
+You can use Copilot to help manage your organization and focus on what's important.
 
 The following table describes what you can do with Microsoft:
 
 | Functionality | Description | Example prompts |
 |---------------|-------------|----------------|
 | Search users and groups | Search your users and groups based on natural language queries. Copilot returns a list where you can view the results in active users or group lists, and export them to a CSV file for further analysis. | *"Show me users in Australia with Teams license assigned"*  <br> *"Identify all groups in my organization without an owner"*  <br> *"Identify all users who are unlicensed"* |
-| Mailbox search | Find insights about your users’ mailboxes through natural language queries. | *“Find all the mailboxes which are hidden from address lists”*  <br> *“Show me all mailboxes put on litigation hold date before 13th August 2017”* |
+| Mailbox search | Find insights about your users' mailboxes through natural language queries. | *"Find all the mailboxes which are hidden from address lists"*  <br> *"Show me all mailboxes put on litigation hold date before 13th August 2017"* |
 | Navigate admin center | Navigate to different pages, features, and experiences within the admin center. Copilot provides a breadcrumb trail and direct link to your desired page, and you can use a wayfinding query to be brought directly to that page with the Copilot chat pane still open. | *"Where do I manage role assignments?"*  <br> *"Where can I see my meeting policies?"* |
-| Get support | Get support for any challenges or questions that you have related to administering Microsoft 365 for your tenant. Copilot can also give you an alert for a service incident ongoing for your organization if your question is relevant to that incident, along with a self-help insight. For certain issues, Copilot can give you diagnostic solutions that will leverage the information and details you provide to help diagnose and solve your problems. | *"How do I view my bill?"*  <br> *"How do I set up Multi-factor Authentication?"*  <br> *“How do I restore a deleted user?”* |
-| Discover products | Discover products to help take advantage of value from Microsoft 365. Copilot can help you find the right product to suit your needs. When applicable, you can initiate trials and purchases directly from the Copilot response. | *“What is included in Business Premium?”*  <br> *“What is the price of Viva Goals?”*  <br> *“How do I get email?”* |
-| Identity management | Use Copilot to guide you in managing various aspects of identity and security within your organization’s ecosystem. | *“How many hybrid users am I syncing?”*  <br> *“Which authentication methods do I have on?”*  <br> *“Perform a guest access review”* |
+| Get support | Get support for any challenges or questions that you have related to administering Microsoft 365 for your tenant. Copilot can also give you an alert for a service incident ongoing for your organization if your question is relevant to that incident, along with a self-help insight. For certain issues, Copilot can give you diagnostic solutions that will leverage the information and details you provide to help diagnose and solve your problems. | *"How do I view my bill?"*  <br> *"How do I set up Multi-factor Authentication?"*  <br> *"How do I restore a deleted user?"* |
+| Discover products | Discover products to help take advantage of value from Microsoft 365. Copilot can help you find the right product to suit your needs. When applicable, you can initiate trials and purchases directly from the Copilot response. | *"What is included in Business Premium?"*  <br> *"What is the price of Viva Goals?"*  <br> *"How do I get email?"* |
+| Identity management | Use Copilot to guide you in managing various aspects of identity and security within your organization's ecosystem. | *"How many hybrid users am I syncing?"*  <br> *"Which authentication methods do I have on?"*  <br> *"Perform a guest access review"* |
 | Device management | Copilot can help you locate resources to provision mobile app protections policies. Get deployment guidance for setting up and managing various aspects of identity and security within the tenant. | *"What is the status of my security defaults?"*  <br> *"What is the identity user status in my org?"* |
 | Service health | Surface general status of Microsoft services, tenant health status, health advice, and recommendations. | *"Are there any service issues right now?"*  <br> *"Show me health of teams"* |
-| Copilot guidance | Get Microsoft 365 Copilot guidance to help you with your Copilot onboarding and deployment journey with the help of guidance and insights. | *“How do I give access to Copilot?”*  <br> *“See Copilot requirements for my organization”*  <br> *“How many Copilot licenses have I assigned?”*  <br> *“Review Copilot user readiness”* |
-| Onboard users | Onboard users to your organization with one prompt. Copilot can help with adding a new user by leveraging the information you provide in a prompt in combination with the data it has about the tenant (like domains and licenses). Copilot can seamlessly recommend a configuration for this new user, which saves time. | *“Onboard John Smith as a new user to my organization”* |
-| Admin recap | See Admin recap to get a personalized and concise summary of key insights and trends across admin areas, such as Service Health, Message Center, Experience Insights, and more to save valuable time. Admin recap is personalized based on your role and usage patterns. You can copy the text for easier sharing and also personalize what shows in the recap. | *“Recap the latest admin info for me”* |
+| Copilot guidance | Get Microsoft 365 Copilot guidance to help you with your Copilot onboarding and deployment journey with the help of guidance and insights. | *"How do I give access to Copilot?"*  <br> *"See Copilot requirements for my organization"*  <br> *"How many Copilot licenses have I assigned?"*  <br> *"Review Copilot user readiness"* |
+| Onboard users | Onboard users to your organization with one prompt. Copilot can help with adding a new user by leveraging the information you provide in a prompt in combination with the data it has about the tenant (like domains and licenses). Copilot can seamlessly recommend a configuration for this new user, which saves time. | *"Onboard John Smith as a new user to my organization"* |
+| Admin recap | See Admin recap to get a personalized and concise summary of key insights and trends across admin areas, such as Service Health, Message Center, Experience Insights, and more to save valuable time. Admin recap is personalized based on your role and usage patterns. You can copy the text for easier sharing and also personalize what shows in the recap. | *"Recap the latest admin info for me"* |
 
- During the preview, use the prepopulated prompt options in the Copilot pane for the best results. You can also explore the [Copilot Lab](https://copilot.cloud.microsoft/prompts), which provides a library of prompts specifically designed for Copilot for Microsoft 365 admin. With Copilot Lab, you can experiment with Copilot's capabilities, easily filter prompts by categories, and even save your favorite prompts for later use.
+ During the preview, use the prepopulated prompt options in the Copilot pane for the best results. You can also explore the [Copilot Prompt Gallery](https://copilot.cloud.microsoft/prompts), which provides a library of prompts specifically designed for Copilot for Microsoft 365 admin. With Copilot Prompt Gallery, you can experiment with Copilot's capabilities, easily filter prompts by categories, and even save your favorite prompts for later use.
 
 To maintain your security and privacy, Copilot doesn't make any configuration changes on your behalf. To learn more about security and privacy with Copilot, see [Data, Privacy, and Security for Microsoft 365 Copilot](microsoft-365-copilot-privacy.md).
 

copilot/copilot-prompt-gallery.md

@@ -0,0 +1,46 @@
+---
+title: "Understand Copilot Prompt Gallery"
+f1.keywords:
+- NOCSH
+ms.author: camillepack
+author: camillepack
+manager: scotv
+ms.date: 10/20/2024
+audience: Admin
+ms.topic: how-to
+ms.service: microsoft-365-copilot
+ms.localizationpriority: medium
+ms.collection: 
+- scotvorg
+- m365copilot
+- magic-ai-copilot
+description: "Learn about the Copilot Prompt Gallery and how it works with your organization."
+---
+
+# Understand Copilot Prompt Gallery - admin guide
+
+Copilot Prompt Gallery is a resource of Microsoft-created prompts, videos, and articles that help users understand and use Microsoft Copilot effectively. Copilot Prompt Gallery is available within Microsoft Copilot and online at [Copilot Prompt Gallery](https://copilot.cloud.microsoft/prompts).
+
+As an admin, you can support Copilot Prompt Gallery adoption and success within your organization. This article covers Copilot Prompt Gallery architecture, data flows, security, and privacy.
+
+## Overview
+
+:::image type="content" source="media/prompt-gallery-overview.png" alt-text="Screenshot showing the prompts available to try in Copilot Prompt Gallery." lightbox="media/prompt-gallery-overview.png":::
+
+Copilot Prompt Gallery is a comprehensive repository that provides users with access to a catalog of Copilot prompts. The catalog includes prompts created by Microsoft that highlight key scenarios and capabilities of Microsoft Copilot, designed to help users understand and use Microsoft Copilot more effectively.
+
+Copilot Prompt Gallery features videos and articles to help users get started with Copilot and maximize productivity through effective prompting. Users can save and share successful prompts, facilitating collaboration and knowledge sharing within the organization.
+
+Each suggested prompt in the prompt Gallery includes additional information about how to personalize it and ways to extend the prompt for even more value. This makes Copilot Prompt Gallery a single resource to help your users use Copilot confidently and effectively.
+
+## Data flow and compliance
+
+Copilot Prompt Gallery processes and manages data in a structured manner to ensure compliance and security. The following are key data flows and compliance considerations:
+
+:::image type="content" source="media/copilot-lab-tech-diagram.png" alt-text="Diagram showing the data flow for Copilot Prompt Gallery." lightbox="media/copilot-lab-tech-diagram.png":::
+
+- Copilot Prompt Gallery is both a website and a feature of Copilot that allows users to discover, manage, use, and share Copilot prompts.
+- A user accesses Copilot Prompt Gallery, either via the Copilot Prompt Gallery website or in Copilot through an app.
+- Copilot Prompt Gallery accesses Microsoft-authored prompts from the public catalog.
+- Copilot Prompt Gallery accesses user-created prompts from user, group, and tenant collections in the Microsoft 365 Substrate data store.
+- The prompts are stored in collections within the Substrate Data Store, which is a storage type that allows applications to store files and data and enables efficient indexing and search. There are collections for users, groups, and tenants, all of which are within the tenant boundary. All data is encrypted, transported via a secure pipeline, and is accessible only via Substrate APIs.

copilot/includes/copilot-e5-e3-create-apply-sensitivity-labels.md

@@ -0,0 +1,24 @@
+---
+author: MandiOhlinger
+ms.author: mandia
+manager: laurawi
+ms.reviewer: cabailey
+ms.service: microsoft-365-copilot
+ms.topic: include
+description: Create and apply Microsoft Purview sensitivity labels for Microsoft 365 Copilot.
+ms.date: 11/19/2024
+---
+
+✅ **Create and apply [sensitivity labels](/purview/get-started-with-sensitivity-labels) to protect your data**
+
+[Sensitivity labels](/purview/sensitivity-labels) are a way to identify and classify the sensitivity of your organization's data, adding an extra layer of protection to your data.
+
+When sensitivity labels are applied to items, like documents and emails, the labels add the protection directly to this data. As a result, that protection persists, wherever the data is stored. When sensitivity labels are applied to containers, like SharePoint sites and groups, the labels add protection indirectly by controlling access to the container where the data is stored. For example, privacy settings, external user access, and access from unmanaged devices.
+
+The sensitivity labels can also affect Copilot results, including:
+
+- The label settings include protection actions, like access to sites, customizable headers and footers, and encryption.
+- If the label applies encryption, Copilot checks the usage rights for the user. For Copilot to return data from that item, the user must be granted permissions to copy from it.
+- A prompt session with Copilot (called Business Chat) can reference data from different types of items. Sensitivity labels are shown in the returned results. The latest response displays the sensitivity label with the [highest priority](/purview/sensitivity-labels#label-priority-order-matters).
+
+- If Copilot creates new content from labeled items, the sensitivity label from the source item is automatically inherited.