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@@ -206,26 +206,12 @@ The appeal should contain the following information: | |
| - Evidence for the DOAJ Appeals Committee to consider | ||
| - The original notification of rejection/removal | ||
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| Appeals are considered by the DOAJ Appeals Committee, consisting of the Editor-in-Chief and members of the editorial team. Committee meetings are held monthly. After your case is discussed, a member of the Committee will contact you with the result of your appeal. This will not be the same Managing Editor who handled your case originally. | ||
| Appeals are considered by the DOAJ Appeals Committee, consisting of the Head of Editorial and members of the editorial team. Committee meetings are held monthly. After your case is discussed, a member of the Committee will contact you with the result of your appeal. This will not be the same Managing Editor who handled your case originally. | ||
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| No further communication will be entered into after the appeal is heard and the Committee has made their decision. | ||
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| --- | ||
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| ## Updating your journal record | ||
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| For journals accepted into DOAJ, it is important that the information we hold about them is up to date. | ||
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| You can update the journal information via our API or by logging into your account and going to your Publisher dashboard. Under 'My journals' is a list of all the journals connected to your account. Use the black 'Update' button next to each journal record to submit an update request to us. | ||
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| A journal update request form will open with the current answers pre-filled. Change any answers that need to be updated. If you haven't updated the journal since before November 2020, when we revised the form, we suggest that you review every answer. Note that some questions may not have an answer, as new questions were added in November 2020. | ||
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| Once you have amended and reviewed the answers, submit the update request to us. | ||
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| The DOAJ editorial team reviews update requests for accuracy and we aim to process them within six weeks of submission. | ||
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| --- | ||
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| ## In other languages | ||
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| We are always looking for volunteers to translate our criteria. If you would like to volunteer to do this, please [contact us](mailto:[email protected]). | ||
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| ## Change log | ||
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| This is Version 2.0 of the Guide to applying. | ||
| This is Version 2.1 of the Guide to applying. | ||
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| *Version 2.0 (November 2023 - addition of new criteria around special issues, smaller changes for clarity and plain English.)*<br> | ||
| *Version 2.1 (November 2023 - changed Editor-in-Chief to Head of Editorial in the Appeals section; removed the 'Updating your journal record' section as this information is now on the Publisher information page.)*<br> | ||
| <s>Version 2.0 (November 2023 - addition of new criteria around special issues, smaller changes for clarity and plain English.)</s><br> | ||
| <s>Version: 1.3 (April 2023 - further clarification to endogeny, displaying journal rankings, information about author charges and reviewers, flipped journals and journals/publishers with multiple exclusions )</s><br> | ||
| <s>Version: 1.2 (February 2022 - extra copyright and licensing information were moved to a separate page)</s><br> | ||
| <s>Version: 1.1 (December 2021 - a clarification to endogeny criterion)</s><br> | ||
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@@ -12,16 +12,16 @@ featuremap: ~~PublisherResponsibilities:Fragment~~ | |
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| ### Our commitment to you | ||
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| - **No charge** - we will never charge a fee for reviewing your applications in DOAJ | ||
| - **No charge** - we do not charge fees for reviewing your applications | ||
| - **Fairness** - we assess all journals using the same criteria. Our [Guide to applying](/apply/guide/) fully describes these criteria. | ||
| - **Confidentiality** - we will only share or discuss details and information collected during the review process with the applicant or an entity authorised to represent the journal. | ||
| - **Privacy** - we [will not share your personal data](https://doaj.org/privacy/) with third parties unless you have permitted us to do so. We will always ask you first. | ||
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| ### Your commitment to us | ||
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| - You will [respond to questions](/apply/guide/#the-application-process) from our editorial team promptly. | ||
| - You will [keep your contact details up to date](). | ||
| - You will inform us of changes to your journals and [keep your journal records up to date](). | ||
| - You will [keep your contact details up to date](/apply/publisher-responsibilities/#settings). | ||
| - You will inform us of changes to your journals and [keep your journal records up to date](/apply/publisher-responsibilities/#keeping-your-journal-records-up-to-date). | ||
| - You will [upload article metadata](/publisher/uploadfile) to us if you are able to. | ||
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| We have [a zero-tolerance policy](/about/#zero-tolerance-policy). We will treat you with respect and courtesy. We expect you to do the same. | ||
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| - Information on how to log into your publisher dashboard | ||
| - Details on why it is helpful to upload article metadata to DOAJ | ||
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| If you found your journal in DOAJ but didn’t get an email from us, there are [steps you can take]() to ensure our emails are delivered. | ||
| If you found your journal in DOAJ but didn’t get an email from us, there are [steps you can take](/apply/publisher-responsibilities/#emails-from-us) to ensure our emails are delivered. | ||
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| During the review process, we might correct some of the information in your application. | ||
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| ### Keeping your journal records up to date | ||
| When something changes, you must keep your journal records in DOAJ up to date. | ||
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| - [Contact our Help Desk](mailto:[email protected]) if you want to change the Title or ISSN of your journal, but [read this section first](). | ||
| - [Contact our Help Desk](mailto:[email protected]) if you want to change the Title or ISSN of your journal, but [read this section first](/apply/publisher-responsibilities/#journal-title-changes-mergers-or-continuations). | ||
| - [Contact our Help Desk](mailto:[email protected]) if your journal qualifies for the Seal. | ||
| - Request a CSV file from us that allows you to update multiple journals and values at the same time and in spreadsheet format. | ||
| - For all other changes, log into your DOAJ account to [submit an update request](/publisher/journal). Use the black ‘Update’ button. | ||
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| ### Ceased journals | ||
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| - If one of your indexed journals will be ceasing publication, let us know as soon as possible by [contacting our Help Desk](mailto:[email protected]). When you contact us, include the ISSN and the title of your journal. | ||
| - If another title is continuing the journal, you must [submit a continuation](). | ||
| - If another title is continuing the journal, you must [submit a continuation](/apply/publisher-responsibilities/#journal-title-changes-mergers-or-continuations). | ||
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| ### Journal transfers | ||
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| - On our website | ||
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| Our metadata is collected and incorporated into commercial discovery systems, library discovery portals and search engines around the world. Here are some of them: | ||
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| - OCLC | ||
| - EBSCO products | ||
| - Clarivate's Proquest and Ex Libris products | ||
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| - **Testing available**: on a case-by-case basis and only for [publisher supporters](/support/publisher-supporters/) | ||
| - **Documentation** [Yes](/docs/api/) | ||
| - **FAQS** [Yes](/api/v3/docs#api-faq) | ||
| - **OJS plugin available?** Yes. Refer to [PKP documentation](https://docs.pkp.sfu.ca/admin-guide/3.3/en/data-import-and-export#doaj-export-plugin)https://docs.pkp.sfu.ca/admin-guide/3.3/en/data-import-and-export#doaj-export-plugin. | ||
| - **OJS support**: for help, refer to [the OJS Technical Forum](https://forum.pkp.sfu.ca/c/questions/5)https://forum.pkp.sfu.ca/c/questions/5 | ||
| - **OJS plugin available?** Yes. Refer to [PKP documentation](https://docs.pkp.sfu.ca/admin-guide/3.3/en/data-import-and-export#doaj-export-plugin). | ||
| - **OJS support**: for help, refer to [the OJS Technical Forum](https://forum.pkp.sfu.ca/c/questions/5) | ||
| - **Troubleshooting uploads**: please [submit a bug report](https://github.com/DOAJ/doaj/issues/new/choose) (via GitHub) or [contact us](mailto:[email protected]) with the following details: | ||
| - The time of the file upload. (If you saw the error more than 12 hours ago, please try the upload again before you contact us.) | ||
| - Whether the error happened once or repeatedly | ||
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@@ -68,8 +69,8 @@ Choose how you want to upload article metadata to us. | |
| - **Testing available**: on a case-by-case basis and only for [publisher supporters](/support/publisher-supporters/) | ||
| - **Documentation** [DOAJ XML](/docs/xml/), [Crossref 5.3.1 XML](https://www.crossref.org/documentation/schema-library/metadata-deposit-schema-5-3-1/), [Crossref 4.4.2 XML](https://www.crossref.org/documentation/schema-library/resource-only-deposit-schema-4-4-2/) | ||
| - **FAQS** No | ||
| - **OJS plugin available?** Yes. Refer to [PKP documentation](https://docs.pkp.sfu.ca/admin-guide/3.3/en/data-import-and-export#doaj-export-plugin)https://docs.pkp.sfu.ca/admin-guide/3.3/en/data-import-and-export#doaj-export-plugin. | ||
| - **OJS support**: for help, refer to [the OJS Technical Forum](https://forum.pkp.sfu.ca/c/questions/5)https://forum.pkp.sfu.ca/c/questions/5 | ||
| - **OJS plugin available?** Yes. Refer to [PKP documentation](https://docs.pkp.sfu.ca/admin-guide/3.3/en/data-import-and-export#doaj-export-plugin). | ||
| - **OJS support**: for help, refer to [the OJS Technical Forum](https://forum.pkp.sfu.ca/c/questions/5) | ||
| - **Help available?** Yes | ||
| - For creating XML, see our [DOAJ XML](/docs/xml/) documentation | ||
| - For explanations of [specific error messages when uploading XML](/publisher/help#explanations) | ||
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| ### My article abstracts are in more than one language | ||
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| Our XML format only supports one language for Article Title and Abstract. We are working on a solution that will allow multiple languages to be uploaded to us and displayed. | ||
| Our XML format only supports one language for 'Article Title' and 'Abstract'. We are researching a solution that allows multiple languages to be uploaded to us and displayed. | ||
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| Metadata containing multiple languages can still be uploaded to us. However, you cannot choose which language is displayed. Please only send us one language to avoid your articles being displayed in a mixture of languages. | ||
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