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resolve #46; resolve #68
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@CherrelleTucker
CherrelleTucker authored Nov 23, 2024
1 parent 500431e commit f189bd4
Showing 1 changed file with 166 additions and 110 deletions.
276 changes: 166 additions & 110 deletions newQuadChartSlide.js
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Original file line number Diff line number Diff line change
Expand Up @@ -18,16 +18,16 @@
/////////////////////////////////

// Global variables
var quadTemplateId = 'xxxxxxxxxxxxxxxxxxxx'; // SNWG MO Weekly Quad Chart Slide Template
var targetPresentationId = 'xxxxxxxxxxxx'; // SNWG MO Weekly Quad Chart presentation
var dmprfolderID = 'xxxxxxxxxxxxx'; // IMPACT/SNWG DMPR folder FY24
var agendasFolderID = 'xxxxxxxxxxxxxxx'; // SNWG Meeting Notes folder
var devSeedFolderID = 'xxxxxxxxxxxxxxxx'; // Assessment/DevSeed Weekly Meeting Agenda Folder
var assessmentHQFolderID = 'xxxxxxxxxx'; // Assessment/HQ Weekly MEeting Agenda Folder
var operaFolderID = 'xxxxxxxxxxxx'; // FY24 OPERA Meeting Notes Folder
var sheetID = 'xxxxxxxxxxx'; // SNWG MO Action Tracking Sheet
var teamCalendar = 'xxxxxxxxxxxxx@group.calendar.google.com'; // SNWG Team Google Calendar
var impactPiCalendar = 'xxxxxxxxxxxxxxxxxx@group.calendar.google.com'; // IMPACT PI calendar
var quadTemplateId = '1iWm9oAJ-hFR_BJ-pEFGndhfFCLhWIigxJBvZM5xlf2M'; // SNWG MO Weekly Quad Chart Slide Template
var targetPresentationId = '1wV26VGjZJ_P7hsnxdkub6PltQ3ZkedYb8yDviEYE4aE'; // SNWG MO Weekly Quad Chart presentation
// var dmprfolderID = '1NCH6-V9pMA8pOivX0XD5ZtGLT-8OQZ6A'; // IMPACT/SNWG DMPR folder FY24; retired function
var agendasFolderID = '13zl2CvMNtDMFKcNZetAA00e5tkh3Eo_M'; // SNWG Meeting Notes folder
var devSeedFolderID = '1Bvj1b1u2LGwjW5fStQaLRpZX5pmtjHSj'; // Assessment/DevSeed Weekly Meeting Agenda Folder
var assessmentHQFolderID = '1dmN0oYQZwGFu83BwOGT90I_GFtGH1aup'; // Assessment/HQ Weekly MEeting Agenda Folder
var operaFolderID = '1urLgf4tRUk4hmbWrxNYDidO7Qwb3BV3B'; // FY25 OPERA Meeting Notes Folder
var sheetID = '1uYgX660tpizNbIy44ddQogrRphfwZqn1D0Oa2RlSYKg'; // SNWG MO Action Tracking Sheet
var teamCalendar = 'c_365230bc41700e58e23f74b286db1773d395e4bc6807c81a4c78658df5db423e@group.calendar.google.com'; // SNWG Team Google Calendar
var impactPiCalendar = 'c_e6e532cefc5ddfdd7f3c715e7a07326607cd240d951991f6a4e3b87653e67ef3@group.calendar.google.com'; // IMPACT PI calendar

// helper function to create custom menu for manually updating slides
function onOpen() {
Expand Down Expand Up @@ -105,54 +105,58 @@ function extractDateFromFileName(fileName) {
}
}

// New helper function to format agenda links
function formatAgendaLink(file) {
var doc = DocumentApp.openByUrl(file.url);
return {
text: doc.getName(),
url: file.url
};
}

// Helper function to find current week files, including from subfolders, with certain exclusions
function getFilesForCurrentWeek(folderIDs, currentWeekDates) {
var filesWithLinks = [];
var adjustedStartDate = new Date(currentWeekDates.start);
adjustedStartDate.setDate(adjustedStartDate.getDate() - 1);
var adjustedEndDate = new Date(currentWeekDates.end);
adjustedEndDate.setDate(adjustedEndDate.getDate() + 1);

folderIDs.forEach(function(folderID) {
try {
var foldersToProcess = [folderID];

while (foldersToProcess.length > 0) {
var currentFolderID = foldersToProcess.pop();
var folder = DriveApp.getFolderById(currentFolderID);
Logger.log("Processing folder: " + folder.getName());

var files = folder.getFiles();
while (files.hasNext()) {
var file = files.next();
var fileName = file.getName();
Logger.log("Found file: " + fileName);
var fileDate = extractDateFromFileName(fileName);

if (fileDate && fileDate >= adjustedStartDate && fileDate <= adjustedEndDate) {
filesWithLinks.push({
name: fileName,
url: file.getUrl()
});
}
}

var subfolders = folder.getFolders();
while (subfolders.hasNext()) {
var subfolder = subfolders.next();
var subfolderName = subfolder.getName();

if (!["2020", "2021", "FY21", "2022", "FY22", "2023", "FY23", "Archived Notes"].includes(subfolderName)) {
foldersToProcess.push(subfolder.getId());
}
}
}
} catch (e) {
Logger.log("Error accessing folder with ID: " + folderID + ". Error: " + e.message);
var filesWithLinks = [];
var adjustedStartDate = new Date(currentWeekDates.start);
adjustedStartDate.setDate(adjustedStartDate.getDate() - 1);
var adjustedEndDate = new Date(currentWeekDates.end);
adjustedEndDate.setDate(adjustedEndDate.getDate() + 1);

folderIDs.forEach(function(folderID) {
try {
var foldersToProcess = [folderID];
while (foldersToProcess.length > 0) {
var currentFolderID = foldersToProcess.pop();
var folder = DriveApp.getFolderById(currentFolderID);
var files = folder.getFiles();

while (files.hasNext()) {
var file = files.next();
var fileName = file.getName();
var fileDate = extractDateFromFileName(fileName);

if (fileDate && fileDate >= adjustedStartDate && fileDate <= adjustedEndDate) {
filesWithLinks.push({
name: fileName,
url: file.getUrl()
});
}
}
});

return filesWithLinks;
var subfolders = folder.getFolders();
while (subfolders.hasNext()) {
var subfolder = subfolders.next();
var subfolderName = subfolder.getName();
if (!["2020", "2021", "FY21", "2022", "FY22", "2023", "FY23", "Archived Notes"].includes(subfolderName)) {
foldersToProcess.push(subfolder.getId());
}
}
}
} catch (e) {
Logger.log("Error accessing folder with ID: " + folderID + ". Error: " + e.message);
}
});
return filesWithLinks;
}

// Helper function: Get Team Schedule events from the designated calendar
Expand Down Expand Up @@ -228,7 +232,7 @@ function findShapeByAltText(slide, altText) {
return null;
}

// helper function to find current month's DMPR file
/*Retired function: helper function to find current month's DMPR file
function findCurrentDMPRFile() {
// Get the current year and month
var date = new Date();
Expand All @@ -253,9 +257,9 @@ function findCurrentDMPRFile() {
// If no matching file is found, return null
return null;
}
} */

//helper function to find DMPR shape
/*retired function: helper function to find DMPR shape
function handleCurrentDMPRShape(currentDMPRShape) {
if (currentDMPRShape) {
Logger.log("Current DMPR shape found.");
Expand All @@ -279,9 +283,9 @@ function handleCurrentDMPRShape(currentDMPRShape) {
} else {
Logger.log("Current DMPR shape not found!");
}
}
}*/

// Get the current month's DMPR file and format the text
/* Retired function: Get the current month's DMPR file and format the text
function getFormattedDmprText() {
var dmprFile = findCurrentDMPRFile();
if (dmprFile) {
Expand All @@ -290,7 +294,7 @@ function getFormattedDmprText() {
return year + "-" + month + " DMPR";
}
return ""; // Return an empty string if no DMPR file is found
}
}*/

// helper function to pull Open Action Items from the Action Tracking workbook
function updateOpenActionItems() {
Expand Down Expand Up @@ -347,56 +351,108 @@ function updateActionItemsTable(newSlide, assignedToTasks) {

// Primary function to create and populate new slide
function updatePresentationOptimized() {
// Duplicate the template slide
var newSlide = duplicateTemplateSlide(quadTemplateId);

// Get Current PI
var currentPI = getPiFromImpactPiCalendar();

// Update DMPR
var dmprShape = findShapeByAltText(newSlide, "DMPR Placeholder");
handleCurrentDMPRShape(dmprShape);
var dmprText = getFormattedDmprText();

// Get the current week's dates
var currentWeekDates = getCurrentWeekDates();
var weekDatesString = currentWeekDates.formatted;

// Fetch the team schedule events for the current week
var teamScheduleEvents = getCalendarEventsForCurrentWeek();
var teamSchedulesString = teamScheduleEvents.map(function(event) {
return event.title + ": " + event.date;
}).join('\n');

// Fetch agenda files for the current week
var folderIDsToSearch = [agendasFolderID,
// '1AX95NPrIYiLvn_1l8a6G4JwI6wW0viD8', // OPERA FY24 Monthly Meeting Agenda Folder
// '1dmN0oYQZwGFu83BwOGT90I_GFtGH1aup', // Assessment/HQ Weekly Meeting Agenda Folder
'1Bvj1b1u2LGwjW5fStQaLRpZX5pmtjHSj']; // DevSeed Folder ID
var currentWeekAgendas = getFilesForCurrentWeek(folderIDsToSearch, currentWeekDates);
var agendaString = currentWeekAgendas.map(function(file) {
return file.url;
}).join('\n');

// Fetch the open action items
var assignedToTasks = updateOpenActionItems();

// Update the Open Action Items table
updateActionItemsTable(newSlide, assignedToTasks);

// Placeholder replacements
var placeholders = {
'{{Current Mon to Fri}}': weekDatesString, // Current week's Monday to Friday dates
'{{Team Schedules}}': teamSchedulesString, // Team schedules for the current week
'{{Current Week Agenda}}': agendaString, // Agendas for the current week
'{{Adjusted PI}}': currentPI,// Update PI
'{{Current DMPR}}': dmprText, // Update current DMPR
};
Logger.log('Starting updatePresentationOptimized function');

try {
// Duplicate the template slide
Logger.log('Duplicating template slide');
var newSlide = duplicateTemplateSlide(quadTemplateId);

// Get Current PI
Logger.log('Getting current PI');
var currentPI = getPiFromImpactPiCalendar();

// Replace placeholders in the new slide
replacePlaceholdersInSlide(newSlide, placeholders);
// Get the current week's dates
var currentWeekDates = getCurrentWeekDates();
var weekDatesString = currentWeekDates.formatted;

// Insert the new slide at the beginning of the target presentation
var targetPresentation = SlidesApp.openById(targetPresentationId);
targetPresentation.insertSlide(0, newSlide);
// Fetch team schedule events
Logger.log('Getting team schedule events');
var teamScheduleEvents = getCalendarEventsForCurrentWeek();
var teamSchedulesString = teamScheduleEvents.map(function(event) {
return event.title + ": " + event.date;
}).join('\n');

// Fetch agenda files first
Logger.log('Getting agenda files');
var folderIDsToSearch = [
agendasFolderID,
devSeedFolderID
];

var currentWeekAgendas = getFilesForCurrentWeek(folderIDsToSearch, currentWeekDates);
Logger.log('Found ' + currentWeekAgendas.length + ' agenda files');

// Update placeholders first
var placeholders = {
'{{Current Mon to Fri}}': weekDatesString,
'{{Team Schedules}}': teamSchedulesString,
'{{Adjusted PI}}': currentPI
};

Logger.log('Replacing placeholders');
replacePlaceholdersInSlide(newSlide, placeholders);

// Handle agenda items
Logger.log('Processing agenda items');
var agendaShape = findShapeByAltText(newSlide, "Meetings & Agendas");

if (agendaShape) {
var textRange = agendaShape.getText();
var fullText = '';
var agendaItems = [];

// First, collect all items
currentWeekAgendas.forEach(function(file, index) {
try {
var fileId = file.url.match(/[-\w]{25,}/);
if (fileId) {
var driveFile = DriveApp.getFileById(fileId[0]);
var title = driveFile.getName();
agendaItems.push({
title: title,
url: file.url,
startIndex: fullText.length,
endIndex: fullText.length + title.length
});
fullText += title;
if (index < currentWeekAgendas.length - 1) {
fullText += '\n';
}
}
} catch (e) {
Logger.log('Error building text: ' + e.toString());
}
});

// Set the complete text
textRange.setText(fullText);
Logger.log('Text set successfully');

// Apply links to each item's specific range
agendaItems.forEach(function(item) {
try {
Logger.log('Applying link for: ' + item.title + ' at indices ' + item.startIndex + ':' + item.endIndex);
var itemRange = textRange.getRange(item.startIndex, item.endIndex);
var linkStyle = itemRange.getTextStyle();
linkStyle.setForegroundColor('#0000FF');
linkStyle.setUnderline(true);
linkStyle.setLinkUrl(item.url);
} catch (e) {
Logger.log('Error applying link: ' + e.toString());
}
});
}

// Insert the new slide
Logger.log('Inserting new slide');
var targetPresentation = SlidesApp.openById(targetPresentationId);
targetPresentation.insertSlide(0, newSlide);

Logger.log('Slide update completed successfully');

} catch (error) {
Logger.log('Error in updatePresentationOptimized: ' + error.toString());
throw error;
}
}

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