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@CherrelleTucker
CherrelleTucker committed Jan 16, 2024
2 parents 7ac9b72 + 7b619ad commit f12b8e0
Showing 1 changed file with 178 additions and 2 deletions.
180 changes: 178 additions & 2 deletions actionTrackerSheet.js
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Original file line number Diff line number Diff line change
@@ -1,10 +1,17 @@
/* Purpose:
1. Search agendas for action items to be completed and populate in the Action Tracking Google Sheet.
2. Push status updates from from the Action Tracking Google sheet to the Action source agendas as changed.
/* Purpose:
1. Search agendas for action items to be completed and populate in the Action Tracking Google Sheet.
2. Push status updates from from the Action Tracking Google sheet to the Action source agendas as changed.
Future development:
Preserve links in task items from the source documents. Will first require the same development in the inDocActionItems script, as the links are lost in that action first.
Future development:
Preserve links in task items from the source documents. Will first require the same development in the inDocActionItems script, as the links are lost in that action first.
To note:
This script is developed as a Google Apps Script container script: i.e. a script that is bound to a specific file, such as a Google Sheets, Google Docs, or Google Forms file. This container script acts as the file's custom script, allowing users to extend the functionality of the file by adding custom functions, triggers, and menu items to enhance its behavior and automation.
To note:
This script is developed as a Google Apps Script container script: i.e. a script that is bound to a specific file, such as a Google Sheets, Google Docs, or Google Forms file. This container script acts as the file's custom script, allowing users to extend the functionality of the file by adding custom functions, triggers, and menu items to enhance its behavior and automation.
Expand Down Expand Up @@ -107,8 +114,60 @@ function onOpen() {
.addItem('Push Status Updates to Source Document','updateStatus')
>>>>>>> b746d3712728e7b81086aac526d2a6c48e28b83d
.addToUi();
// to open workbook with up-to-date All Open (Sort Only - Do not Edit) tab
copyDataToAllOpenSheet();
}

// Global variables
var spreadsheetId = '13xgmbfP8X8lu9tlD_cHVCF9RmQeKvToqtbiDSfp_Nfg'; // Testing ALL Action Tracking Sheet
var folderIds = {
MO: '1SRIUs7CUEdGUw0r1PI52e0OJpfXYN0z8',
SEP: '1Cw_sdH_IleGbtW1mVoWnJ0yqoyzr4Oe0',
DevSeed: '1Bvj1b1u2LGwjW5fStQaLRpZX5pmtjHSj'
};

///////////////////Pull///////////////////////////////////////////////

// Function to pull actions for all folders
function pullActionsForAllFolders() {
logExecutionTime(function() {
pullActionsForFolder('MO');
pullActionsForFolder('SEP');
pullActionsForFolder('DevSeed');
}, 'pullActionsForAllFolders');
}

// Function to pull actions for MO folder
function pullActionsForFolderMO() {
logExecutionTime(function() {
pullActionsForFolder('MO');
}, 'pullActionsForFolderMO');
}

// Function to pull actions for SEP folder
function pullActionsForFolderSEP() {
logExecutionTime(function() {
pullActionsForFolder('SEP');
}, 'pullActionsForFolderSEP');
}

// Function to pull actions for DevSeed folder
function pullActionsForFolderDevSeed() {
logExecutionTime(function() {
pullActionsForFolder('DevSeed');
}, 'pullActionsForFolderDevSeed');
}

// Helper function to pull actions from a specific folder
function pullActionsForFolder(folderName) {
var folderId = folderIds[folderName];
var tablePullSheetName = folderName;

Logger.log('Step 1: Pulling actions from documents...');
var actions = pullActionsFromDocuments(folderId);
Logger.log('Step 1: Actions retrieved:', actions);

Logger.log('Step 2: Populating sheet with actions...');
populateSheetWithActions(spreadsheetId, tablePullSheetName, actions);
Logger.log('Step 2: Sheet populated with actions.');
}

// Global variables
Expand Down Expand Up @@ -213,6 +272,7 @@ function pullActionsFromDocuments(folderId) {
return allActions;
}

// Pull helper function: Find the second table with qualifying headers
// Pull helper function: Find the second table with qualifying headers
function findSecondTable(tables) {
for (var i = 0; i < tables.length; i++) {
Expand All @@ -235,6 +295,7 @@ function findSecondTable(tables) {
return null;
}

// Pull helper function: Convert table to 2D array for convenience and flexibility in data processing
// Pull helper function: Convert table to 2D array for convenience and flexibility in data processing
function tableTo2DArray(table) {
var numRows = table.getNumRows();
Expand All @@ -253,6 +314,7 @@ function tableTo2DArray(table) {
return data;
}

// Pull helper function: Populate the Sheet with actions
// Pull helper function: Populate the Sheet with actions
function populateSheetWithActions(spreadsheetId, sheetName, actions) {
var spreadsheet = SpreadsheetApp.openById(spreadsheetId);
Expand All @@ -263,6 +325,8 @@ function populateSheetWithActions(spreadsheetId, sheetName, actions) {
} else {
// Clear only the contents of columns A to E
sheet.getRange(1, 1, sheet.getMaxRows(), 5).clearContent();
// Clear only the contents of columns A to E
sheet.getRange(1, 1, sheet.getMaxRows(), 5).clearContent();
}

var headerRow = ['Action Source', 'Status', 'Assigned to', 'Task'];
Expand All @@ -272,6 +336,7 @@ function populateSheetWithActions(spreadsheetId, sheetName, actions) {
var numCols = headerRow.length;

if (numRows > 0 && numCols > 0) {
// Set values starting from cell A1
// Set values starting from cell A1
var range = sheet.getRange(1, 1, numRows, numCols);
range.setValues(actions);
Expand All @@ -288,6 +353,7 @@ function MOPopulate() {

Logger.log('Step 1: Pulling actions from documents...');
var actions = pullActionsFromDocuments(folderIds.MO);
var actions = pullActionsFromDocuments(folderIds.MO);
Logger.log('Step 1: Actions retrieved:', actions);

Logger.log('Step 2: Populating sheet with actions...');
Expand All @@ -305,7 +371,116 @@ pullActionsForAllFolders: success 11:02:56 AM pullActionsForAllFolders executi
*/

////////////////// Push ////////////////////////////////////////////////////////
////////////////// Pull Testing Log //////////////////////////////////////////

/*
pullActionsForFolderMO: success 2024-01-11 10:43:24 AM pullActionsForFolderMO execution time: 0 minutes, 12.737 seconds
pullActionsForFolderSEP: success 2024-01-10 10:46:01 AM pullActionsForFolderSEP execution time: 0 minutes, 10.042 seconds
pullActionsForFolderDevSeed: success 10:59:36 AM pullActionsForFolderDevSeed execution time: 0 minutes, 9.670 seconds
pullActionsForAllFolders: success 11:02:56 AM pullActionsForAllFolders execution time: 0 minutes, 37.867 seconds
*/

////////////////// Push ////////////////////////////////////////////////////////

// Function to call the primary function on all named tabs
function pushActionsFromAllTabs() {
logExecutionTime(function() {
updateStatusOnTab("MO");
updateStatusOnTab("SEP");
updateStatusOnTab("DevSeed");
}, 'pushActionsFromAllTabs');
}

// Function to call the primary function on the "MO" tab
function pushActionsFromTabMO() {
logExecutionTime(function() {
updateStatusOnTab("MO");
}, 'pushActionsFromTabMO');
}

// Function to call the primary function on the "SEP" tab
function pushActionsFromTabSEP() {
logExecutionTime(function() {
updateStatusOnTab("SEP");
}, 'pushActionsFromTabSEP');
}

// Function to call the primary function on the "DevSeed" tab
function pushActionsFromTabDevSeed() {
logExecutionTime(function() {
updateStatusOnTab("DevSeed");
}, 'pushActionsFromTabDevSeed');
}

function updateStatusOnTab(tabName) {
var sheet = SpreadsheetApp.getActiveSpreadsheet().getSheetByName(tabName);
var range = sheet.getRange("A:G"); // Assuming the URL is in Column G
var values = range.getValues();

// Loop through each row of the data
for (var i = 1; i < values.length; i++) {
var actionSourceUrl = values[i][6]; // Column G (assuming the URL is in Column G)
var status = values[i][1]; // Column B
var assignedTo = values[i][2]; // Column C
var task = values[i][3]; // Column D

// Check if the row is empty or if it's the header row
if (actionSourceUrl || status || assignedTo || task) {
// Log actionSourceUrl for investigation
console.log("Row:", i + 1, "actionSourceUrl:", actionSourceUrl);

// Call the function to update status in the source document
updateStatusInSourceDoc(actionSourceUrl, status, task);
}
}
}

function updateStatusInSourceDoc(actionSource, status, task) {
// Column G now contains the extracted URL
var actionSourceUrl = actionSource; // No need for extractUrlFromHyperlink

if (!actionSourceUrl) {
console.error("Invalid URL in Column A:", actionSource);
return;
}

try {
console.log("Attempting to open document with URL:", actionSourceUrl);
var sourceDoc = DocumentApp.openByUrl(actionSourceUrl);
} catch (error) {
console.error("Error opening document by URL:", error);
return;
}
// Get the body of the document
var body = sourceDoc.getBody();

// Find the table with the specified headings
var table = findTableByHeadings(body, ["Status", "Action"]);

if (table) {
// Find the row with the matching task in the "Action" column
var rowIndex = findRowIndexByColumnValue(table, "Action", task);

if (rowIndex !== -1) {
// Update the "Status" column with the status from the sheet
table.getCell(rowIndex, getColumnIndex(table, "Status")).setText(status);
}
}
}

function findTableByHeadings(body, headings) {
// Function to find a table in the document with specified headings
var tables = body.getTables();

for (var i = 0; i < tables.length; i++) {
var table = tables[i];
var headerRow = table.getRow(0);

// Check if the table has the specified headings
if (headings.every(function (heading) {
return headerRow.getText().indexOf(heading) !== -1;
})) {
return table;
// Function to call the primary function on all named tabs
function pushActionsFromAllTabs() {
logExecutionTime(function() {
Expand Down Expand Up @@ -408,6 +583,7 @@ function findTableByHeadings(body, headings) {
}
}


return null;
}

Expand Down

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