resolve #52

inDocActionItemsWebApp/Page.html

@@ -95,10 +95,17 @@ <h1>In-doc action item collection tool</h1>
     <p>Enter the the Document ID or URL of a Google Document that you would like to process.
       Ensure that the document meets the following requirements:
       <ul>
-       <p> <li>The document should have a section for Attendees at the top, in the format "Attendees:" followed by names separated by a comma. This list is where the program collects the names associated with each action item. </p> 
-        <p> <li>The document must contain action items in the format "Action:" followed by the name of the person assigned, then the action. Ex: "Action: Amy email purchasing about req 385."" </li></p>
-        <p> <li> Note: Text with hyperlinks is transferred as plain text to the table. 
-      </ul></p>
+        <li>
+          The document must contain action items in the format "Action:". The script assumes that the first word following the name of the person assigned, then the action is the paragraph following.
+          <p>Example 1: "Action: <span style="color:green;">Amy</span> <span style="color:blue;">email purchasing about req 385.</span>" <br>
+          Owner = "<span style="color:green;">Amy</span>" Action Item = "<span style="color:blue;">email purchasing about req 385.</span>" </p>
+          <p>Example 2: Action:"<span style="color:green;">Copy</span> <span style="color:blue;">2024 boards as 20XX boards and update screenshots/demo videos.</span>" <br>
+          Owner = "<span style="color:green;">Copy</span>" Action = "<span style="color:blue;">2024 boards as 20XX boards and update screenshots/demo videos.</span>"</p>
+        </li>
+        <li>
+          Note: Text with hyperlinks is transferred as plain text to the table.
+        </li>
+      </ul>
       Once the document is processed, the action items will be populated in a 3 column table at the end of the document with the column headers "Status" "Owner""Action". If such a table does not already exist, one will be generated and you may then apply your desired formatting. 
     </p>
     <p>Example of an acceptable document with collected action items populated in a table can be found here: <a href="https://drive.google.com/uc?id=1nn1Hxk3kHBpNUsEeSUBOnK7dTAAb4V76" target="_Example Agenda">Example Document </a>

inDocActionItemsWebApp/code.js

@@ -50,8 +50,8 @@ Notes:
 
 ///////////////////////////////////////////////////
 
-// Helper function that extracts attendees' names from the document.
-function extractAttendees(body) {
+// Former helper function that extracts attendees' names from the document. Updates to streamline process by identifying the word following "Action:" as the Action Owner name regardless of inclusion in the Attendees list have rendered this function obsolete.
+/*function extractAttendees(body) {
   const attendees = [];
   const paragraphs = body.getParagraphs();
 
@@ -69,7 +69,7 @@ function extractAttendees(body) {
   }
 
   return attendees;
-}
+}*/
 
 // Helper function that creates a new action item table in the document.
 function createSecondTable(body) {
@@ -132,7 +132,6 @@ function populateActionInTable(table, actionItem) {
   newRow.appendTableCell().setText(actionItem.action); // Action cell
 }
 
-
 // Helper function: extractActionsFromTable
 function extractActionsFromTable(table) {
   const actionList = [];
@@ -218,7 +217,6 @@ function actionsFromParagraphs(documentId) {
   const body = document.getBody();
   const actionsPhrase = 'Action:';
   let actionList = [];
-  const names = extractAttendees(body);
 
   const paragraphs = body.getParagraphs();
   paragraphs.forEach(paragraph => {
@@ -230,13 +228,11 @@ function actionsFromParagraphs(documentId) {
       const words = actionText.split(' ');
 
       if (words.length > 0) {
-        const potentialOwner = words[0];
-        if (names.includes(potentialOwner)) {
-          const actionDescription = words.slice(1).join(' ').trim();
-          const isDuplicate = actionList.some(item => item.name === potentialOwner && item.action === actionDescription);
-          if (!isDuplicate) {
-            actionList.push({ name: potentialOwner, action: actionDescription });
-          }
+        const potentialOwner = words[0]; // Assuming the first word is always the owner
+        const actionDescription = words.slice(1).join(' ').trim();
+        const isDuplicate = actionList.some(item => item.name === potentialOwner && item.action === actionDescription);
+        if (!isDuplicate) {
+          actionList.push({ name: potentialOwner, action: actionDescription });
         }
       }
     }
@@ -291,5 +287,4 @@ function testScriptWithDocumentUrl(url) {
   }
 }
 
-testScriptWithDocumentUrl('https://docs.google.com/document/d/1TklfjJCp4tt8scjSOlQn7pxrByI_6KTf0JMnD8y7bl8/edit');
-
+testScriptWithDocumentUrl('https://docs.google.com/document/d/1TklfjJCp4tt8scjSOlQn7pxrByI_6KTf0JMnD8y7bl8/edit');