Project Delivery Guidelines (Pitch to Retrospective)

Project Delivery Guidelines

This section is a high-level guide to help non-profits and volunteers carry a project through from the initial pitch to the end of a project. It is a constant work-in-progress and always open to change the more projects we complete and learn from.

Outline:

• The Non-Profit Pitch
  • Before the pitch
  • During the pitch
  • After the pitch
• The Initial Kickoff Meeting / Brainstorm
  • Meeting goals
  • Format
  • Key questions, deliverables and next actions
• During The Project
  • Two week sprints
  • Virtual planning sessions
  • Monthly hack days and roadmapping
• After The Project
  • Demo deliverables, process and lessons Learnt
  • Retrospective
  • Share your stories

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The Non-Profit Pitch

Before the pitch

• The non-profit fills out our project form on WHFNP website
• The rep from WHFNP makes initial contact, advises on and confirms presentation details and books which monthly meeting to pitch at
• The WHFNP rep adds details to the Meetup event and promotes the pitch on Twitter, Facebook and/or the Slack community
• The non-profit sends their slide deck to the WHFNP rep who then uploads it to our Google Drive folder

During the pitch

• The non-profit is introduced and presents their idea in front of the meetup participants
• A WHFNP rep records the pitch and uploads it to our WHFNP YouTube channel
• Q&A session with non-profit and meetup participants

After the pitch

• The WHFNP rep adds the pitch summary and a link to the video and slide deck to the Pitches wiki page (TBC)
• The WHFNP rep creates a Doodle poll for a kick-off / brainstorming session with suggested weekdays evenings and weekend time slots within a 2-week period starting 1 week after the pitch
• The WHFNP rep shares the pitch summary, link to wiki page and kick-off meeting Doodle poll with the Slack community, encouraging anyone interested to attend. Attending the meeting does not commit volunteers to the project.
• After one week, the WHFNP rep checks the Doodle poll results and creates an official Meetup event open to the public for the kickoff / brainstorming session

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The Initial Kickoff Meeting / Brainstorm

Meeting goals

Format

Key questions, deliverables and next actions

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During The Project

Two week sprints

Virtual planning sessions

Monthly hack days and roadmapping

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After The Project

Demo deliverables, process and lessons Learnt

Retrospective

Share your stories