| description |
|---|
Planning the target attendee goals and timelines of registrations |
Before setting any timelines, you have to set up goals of targeting your hackers. These can be limited to your university, city, state, country or a certain region. We recommend focusing on your local community first and then expanding from there. This makes sure that your roots are strong and you're ready to expand with your hackathon!
As you plan your marketing timeline, keep in mind that you will see a drop-off rate between the number of hackers who signed up to attend your event and the number who participate. The attrition rate varies from event to event, but in general, we expect about a 50% drop-off rate for free hackathons.
In general, we recommend aiming to have 100% of your goal attendance signed up two weeks before the event and 200% of your attendance goal signed up one week in advance. We also recommend having an upper limit to the number of registrations you can expect. Having some kind of a filtering process for attendees helps a lot in ensuring the quality and interest in participation.
For example, if you're aiming to have 500 attendees, a good timeline may be:
| Timeline | Registration Numbers |
|---|---|
| 3 months before | Registrations Open! |
| 2 months before | 100 Signups |
| 1 month before | 250 Signups |
| 2 weeks before | 600 Signups |
| 1 week before | 1000 Signups |
Since hackers do not need to make travel arrangements to attend a digital hackathon, you will likely see sign-ups rising closer to the event start that you may see at in-person events. The exciting part of this is you now have the ability to promote your event to hackers anywhere in the world!