meetup.md

Meetup checklist

Copy-paste the following in Github Issues to keep track of the tasks and distribute them.

ASAP list

- [ ] Book the venue
- [ ] Find one or two talks
- [ ] Find the sponsor

At least 15 days before the event

- [ ] Send alcohol licence form (if we serve alcohol)
- [ ] Publish the event on the website
- [ ] Send it to the mailing list
- [ ] Tweet about the meetup

The week before the event

- [ ] Tell Benelux an estimate on the number of people present
- [ ] Check with the speakers if they need anything
- [ ] Check with the sponsors if they'd like to make an announcement

The day of the event

- [ ] Order the food
- [ ] Buy the drinks
- [ ] Have a successful meetup.

The day after the event

- [ ] Write a follow up on the website if needed
- [ ] Email the sponsors to say thank you
- [ ] Email the venue to say thank you
- [ ] Email the speakers to say thank you

Things important to have on the website's announcement

I know most of the items on the checklist are mandatory in our new Rails app. But I had to have that list with wordpress

- [ ] Date and time
- [ ] Location name and address
- [ ] Intro
- [ ] Name of the speaker
- [ ] Title and description
- [ ] Price (i know it's free but new people don't)
- [ ] Sponsor name, logo and description