AI UK 2023 Preparations

[JimCircadian]

High level list of things to prepare, owners in brackets:

• Organise setup w/Turing (@JimCircadian / @aldenc)
  • 4 x plinths
  • 8 x stools
  • Plasma connectivity
  • Discussion around 500mA limit over a four way
• Posters (@JimCircadian)
  • Banner poster
  • Demo times / descriptions poster (one each side of screen)
  • Find out about fixings
• Preparation of demo narratives (all of these are new issues in new repository)
  • Probably want to limit a narrative runthrough to 5-10 minutes)
  • Create new repo for aiuk23 (publishable via zenodo after event)
  • Motivation and overview for what we're doing
  • SIC cycling video (both hemispheres together / input variables visualised)
  • Narrative overviews for each individual - discuss and highlight single owners for each (@JimCircadian) - see each issue
  • Machine learning research and validation (@rchan26)
  • Conservation and research use (@EllieBowler)
  • Infrastructure / software engineering (@JimCircadian)
  • End user usage (@JimCircadian)
• Explore plasma screen usage (@JimCircadian)
  • Get sea ice heavy promo video
  • Ensure everyone can run their demos
• Book Feb meeting (@JimCircadian)
• Promotion: @JimCircadian get in contact with BAS communications
  • Ensure BAS comms link in with Turing / research engineering account (e.g. through twitter handle links)
  • @gecoombs to check in on existing conversations with comms
  • Pick up twitter posts existing

[JimCircadian]

Discussion points from meeting:

• Need to check screens are provided with external cables, suggestion is that they're intending USB sticks to be used to display items which won't work for us - HDMI and USBc should be available, we can request spec sheet
• Furniture and equipment can be bought separately, but the venue will need to be liaised with for deliveries.
• 10th February deadline should be used to request everything from [email protected]
• There are included sockets, as the screen will be using it - EDIT: sounds like Turing are going to sort this out...

[JimCircadian]

• Connect plasma to individual laptop
• Banner poster prepared, demo poster not required
• QR codes for "menus" - demos that are available?
• Revised themes:
  • Research usage
  • ML research and validation
  • Software infrastructure
  • Operational usage and integrations
• Use slides and/or notebooks in a dedicated github repository
  • Include motivators and background for SIC prediction
• Tickets half sold, perhaps promote personally

[JimCircadian]

@ots22 @aldenc @rchan26 @EllieBowler @MartinSJRogers @ampersandmcd @tom-andersson The repository for AI UK 2023 is here and license set up to OGL (which is an equivalent to CC-BY-4.0)

Please feel free to add your own issues as required, I'll add the above soon. 😄

[JimCircadian]

We only had 4 stools, but rarely needed them. It was all a lot of fun..

Closing this project issue, big thanks @EllieBowler @rchan26 @tom-andersson @MartinSJRogers @scotthosking @aldenc @ampersandmcd @ots22 for your efforts both during and before the event, really much appreciated and totally living up to the "IceNet dream team" moniker I've decided to label y'all with!