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Sample letter for asking for sponsorship & hosting:

Hello!

SF.rb is a new Ruby user group in San Francisco, and we're looking for hosts and sponsors! Do you think [COMPANY] would be interested?

Here's what we're thinking:

• RSVP limit of 75 people, expected attendance of 40-50 people
• 6:30-8:30pm on [INSERT DATE HERE]
• We will have volunteers to handle check in downstairs as needed for security
• Happy to put [COMPANY'S] logo on the Meetup event and give [COMPANY] five minutes to pitch whatever they want, in exchange for [COMPANY'S] hosting and buying us dinner :D

More details about the meetup:

SF.rb (pronounced “sf dot rb”) is a monthly meetup where Rubyists and their friends come to talk about programming. We host short (5-7 minute) and long (20 min) talks on topics ranging from Ruby itself to Ruby-adjacent topics, like devops, front end, human beings, or others! We expect to have one 5-minute talk and two 20-minute talks

Let us know what you think!!