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inventory.rst

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Inventorying Digital Media Items

Overview

Digital media items should be inventoried as they are encountered during processing. In order to save a digital media item record, you must supply the RefId of the appropriate file-level component and retrieve the file and resource titles. For minimal processing, you may supply the RefId of the series-level or subseries-level component. Do not create an item-level record in ArchivesSpace during the inventorying process.

Setup

The Digital Media Log is located at dm-log.rockarch.org.

Instructions

  1. Add a new digital media item record.
  2. The digital media item ID field will autopopulate.
  3. Copy the RefId for the parent component from ArchivesSpace into the "ArchivesSpace RefID" field and click "Find in ArchivesSpace." (Make sure the component has been saved in ArchivesSpace.)
  4. The component and resource fields should autopopulate. If they do not, contact the administrator.
  5. Choose the appropriate format from the drop down menu.
  6. If you are ready to transfer the item, continue to :doc:`/transfer/setup`