07-travel.qmd

# Travel

The latest information on [travel policies](https://sites.google.com/noaa.gov/myafsc/administrative/travel) and [COVID-19](https://sites.google.com/noaa.gov/myafsc/covid-19) can be found on the AFSC intranet. 

MML's primary Travel Arranger is Tammy Ahlers, with AJ Renney as backup. For all travel-related communications, please be sure to use the MML Travel group email address. 

Note: These instructions apply primarily to Federal employees. Affiliate staff should contact their employer for specific travel instructions. 

## First steps

* Complete travel training in CLC
* Set up account in E2
* Determine in you need a Travel Authorization (TA)
* Determine if you need a government travel card
* ...

## Travel Request Deadlines

As of March 6, 2023, please submit travel requests to Tammy following these deadlines: 

- Domestic travel: at least 2 weeks prior to travel
- Foreign travel: at least 4 weeks prior to travel (assuming you do not need to renew your passport or have a visa)
- Invitational travel:
 - New travelers: add 6 weeks to the above deadlines
 - Previous traveler who did not travel last year: add 4 weeks to the above deadlines
 - Previous traveler who traveled last year: same as the above deadlines

If you have any other complex issues (a name change, you need a visa for foreign travel, etc.), contact Tammy *early* to figure out your specific deadlines.

## Domestic Travel

Note: If any portion of your trip takes place in international waters, you must also seek foreign travel approval. 

In October 2022, AFSC launched the [Travel Request App](https://script.google.com/a/macros/noaa.gov/s/AKfycbwdQxgdDdWfoH_4bBK9xMfShQaqMPNogkTZx-VgC6tTx3aUMDogSxwEGWHWnAcZMSv4/exec).  

In addition to your travel request, you will need to complete the following, where applicable:

- MML [Need for a COVID-19 Return to Onsite Work (RTOW) Package](https://drive.google.com/file/d/1HUTkU0xsghZ6AWgv8T3aF2r-vpI228ZD/view?usp=share_link)
- AFSC [Compensatory Time Off for Travel - Air](https://drive.google.com/file/d/0B0F7lrCfNBC1T21FVTBlRHplMmdaNDlRd1B5cmh0dmpST3Fr/view?resourcekey=0-Le96mgNIArHZZMX12w8MMg)
- AFSC [Compensatory Time Off for Travel - Ground](https://drive.google.com/file/d/0B0F7lrCfNBC1cFJYX2R6dGJmODI4WWh2NVhWQ1VqRlpyUkpr/view?resourcekey=0-2J1t7Lua3_pRimSfBEcWxg)
- DOC [Form CD-81 Authorization for Paid Overtime and/or Holiday Work, and for Compensatory Overtime](https://drive.google.com/file/d/1CMZNBhW8dGxtPmhE3rrEvNm7VyZgz8oW/view)
- webTA Premium Pay Requests (Holiday Worked, Hazard Pay Differential, Over 40 Overtime, Comp Time/Travel Earned)

We have prepared this document (TBD link to a Google doc) to help you through the process.

## Foreign Travel

- Forms
- Passports
- Laptops

## Conference and Group Travel 

## Invitational or Gift Travel

## Last Steps Before You Go...

- Ask your supervisor to send Tammy an email confirming the budget code for your premium pay.
- If you are normally on an alternative work schedule, tell Tammy to switch you over to a straight 8s schedule for your time on travel.
- Make sure you and/or your field party chief have: 
 - Your travel authorization
 - Reservation details
 - Government ID
 - Government travel card (if applicable)
 - MML emergency contact instructions
 - Marine mammal permit
- If you are traveling internationally: 
 - Government passport
- What else?

## Travel Reimbursement

- If you are normally on an alternative work schedule, tell Tammy when you return from the field so she can switch you back from a straight 8s schedule.
- Receipts, reimbursement form...
- Final travel comp time form...

## FAQs

- How do I know if I qualify for Hazard Pay Differential?
- What do I do if I need to change my flight reservations?
- What do I do if my flight is canceled?
- What if I go over my requested amount of overtime and/or comp time?
(These can all link to the same Google doc...)