diff --git a/cms/assets/img/sponsors/Beijing.jpg b/cms/assets/img/sponsors/Beijing.jpg new file mode 100644 index 0000000000..30652d63e6 Binary files /dev/null and b/cms/assets/img/sponsors/Beijing.jpg differ diff --git a/cms/assets/img/sponsors/Lasi.png b/cms/assets/img/sponsors/Lasi.png new file mode 100644 index 0000000000..f5c0f97ff6 Binary files /dev/null and b/cms/assets/img/sponsors/Lasi.png differ diff --git a/cms/data/nav.yml b/cms/data/nav.yml index e8ec84fc22..07e09ce2ab 100644 --- a/cms/data/nav.yml +++ b/cms/data/nav.yml @@ -27,7 +27,7 @@ entries: route: doaj.openurl # ~~->OpenURLDocumentation:WebRoute~~ - label: XML route: doaj.xml # ~~->XMLDocumentation:WebRoute~~ - - label: FAQs + - label: Metadata help route: doaj.faq # ~~->FAQ:WebRoute~~ - id: about label: About @@ -77,8 +77,8 @@ entries: route: doaj.seal # ~~->Seal:WebRoute~~ - label: Transparency & best practice route: doaj.transparency # ~~->Transparency:WebRoute~~ - - label: Why index your journal in DOAJ? - route: doaj.why_index # ~~->WhyIndex:WebRoute~~ + - label: Publisher information + route: doaj.publisher_responsibilities # ~~->PublisherResponsibilities:WebRoute~~ - label: Licensing & copyright route: doaj.copyright_and_licensing # ~~->CopyrightAndLicensing:WebRoute~~ # Uncomment once this page is ready to be published diff --git a/cms/data/publisher-supporters.yml b/cms/data/publisher-supporters.yml index 23b9e70646..90a1316531 100644 --- a/cms/data/publisher-supporters.yml +++ b/cms/data/publisher-supporters.yml @@ -14,6 +14,9 @@ - name: Italian Society of Victimology url: https://www.vittimologia.it/rivista +- name: Iasi University of Life Sciences + url: https://iuls.ro/en/ + - name: Open Academia url: https://www.openacademia.net/ diff --git a/cms/data/sponsors.yml b/cms/data/sponsors.yml index 62f4700a39..2077eeb66e 100644 --- a/cms/data/sponsors.yml +++ b/cms/data/sponsors.yml @@ -136,3 +136,12 @@ - name: Ubiquity Press url: https://www.ubiquitypress.com/ logo: ubiquity.svg + +- name: Iași University of Life Sciences + url: https://iuls.ro/en/ + logo: Lasi.png + +- name: Beijing Lanbotu Technology Co + url: https://xueshu.libtools.com.cn/?tenant_id=1 + logo: Beijing.jpg + diff --git a/cms/data/volunteers.yml b/cms/data/volunteers.yml index 9e09159ad7..3c1aa00afe 100644 --- a/cms/data/volunteers.yml +++ b/cms/data/volunteers.yml @@ -4,23 +4,13 @@ ## All editors ed: - -- name: Alain Chaple - area: Medical Sciences - year_since: - city: La Habana - country: Cuba - language: Spanish, English - photo: "alainchaple.png" - -- name: Alicia Aparicio - area: Humanities, Social Sciences +- name: Christine Davidian + area: Technology year_since: - city: Buenos Aires - country: Argentina - language: Spanish - featured: true - + city: Glassboro, NJ + country: USA + language: English, French + - name: Fei Yu area: Librarianship, Scholarly Publishing, Data Management year_since: @@ -29,14 +19,6 @@ ed: language: Chinese, English featured: true -- name: Geoff Husic - area: Humanities, Social Sciences - year_since: - city: Lawrence, KS - country: USA - language: Russian, German, English - featured: true - - name: Ikhwan Arief area: Science, Technology year_since: @@ -58,6 +40,13 @@ ed: country: Türkiye language: Turkish, English featured: true + +- name: Muhamad Ratodi + area: Public Health + year_since: + city: Surabaya + country: Indonesia + language: Indonesian, English - name: Natalia Pamuła-Cieślak area: Humanities, Social Sciences @@ -110,7 +99,14 @@ ed: ## All associate editors ass_ed: - +- name: Alain Chaple + area: Medical Sciences + year_since: + city: La Habana + country: Cuba + language: Spanish, English + photo: "alainchaple.png" + - name: Aleksandra Zawadzka area: Librarianship year_since: @@ -134,13 +130,6 @@ ass_ed: language: Persian (Farsi), English photo: "Amir Reza Asnafi.jpg" -- name: Ana Fresco-Santalla - area: Humanities - year_since: - city: Granada - country: Spain - language: Galician, Portuguese, Spanish, English - - name: Andista Candra Yusro area: Social Sciences year_since: @@ -198,13 +187,6 @@ ass_ed: language: Indonesian, English photo: "azhar.jpg" -- name: Barbara Łuszczek - area: Librarianship - year_since: - city: Bydgoszcz - country: Poland - language: Polish, English - - name: Ben Catt area: Librarianship, Research Support year_since: @@ -219,14 +201,6 @@ ass_ed: country: Indonesia language: Indonesian, English -- name: Cara Forster - area: Health Sciences and Library Science - year_since: - city: Germantown, Maryland - country: USA - language: English, American Sign Language - photo: "cara.jpg" - - name: Carlos Alegre area: Social Sciences year_since: @@ -243,13 +217,6 @@ ass_ed: language: Polish, English photo: "CezaryBorkowicz.jpg" -- name: Christine Davidian - area: Technology - year_since: - city: Glassboro, NJ - country: USA - language: English, French - - name: Constancy Aleru area: Medical Sciences year_since: @@ -265,13 +232,6 @@ ass_ed: country: Indonesia language: Indonesian, English photo: - -- name: Dania Deroy Dominguez - area: Social Sciences - year_since: - city: La Habana - country: Cuba - language: English, French - name: Daria Chrześcijańska area: Computer Science, Social Sciences @@ -620,13 +580,6 @@ ass_ed: language: Spanish, English photo: "MiltonRamirez.jpg" -- name: Muhamad Ratodi - area: Public Health - year_since: - city: Surabaya - country: Indonesia - language: Indonesian, English - - name: Muhamad Taufik Hidayat area: Humanities, Social Sciences year_since: @@ -734,14 +687,6 @@ ass_ed: country: Indonesia language: Indonesian, English -- name: Ramiro Doyenart - area: Health Sciences - year_since: - city: Rio Grande do Sul - country: Brazil - language: Spanish, Portuguese, English - photo: "RamiroDoyenart.jpeg" - - name: Ran Dang area: Biology, Medical Sciences year_since: @@ -771,14 +716,6 @@ ass_ed: country: USA language: English -- name: Richard James - area: Medicine - year_since: - city: Philadelphia, PA - country: USA - language: English - photo: "rjames.png" - - name: Roberto Sarmiento area: Engineering year_since: @@ -860,13 +797,6 @@ ass_ed: country: Romania language: Romanian, English, French -- name: Umar Khasan - area: Social Sciences - year_since: - city: Bangkalang - country: Indonesia - language: Bahasa Indonesian, English - - name: Utiya Hikmah area: Material Physics year_since: @@ -883,14 +813,6 @@ ass_ed: language: Kannada, English photo: "Vasanth.jpg" -- name: Weldy St-Fleur - area: Social Sciences - year_since: - city: São Paulo - country: Brazil - language: Portuguese, English - photo: "weldy.jpeg" - - name: Yalçın Tükel area: Sports recreation year_since: diff --git a/cms/pages/apply/guide.md b/cms/pages/apply/guide.md index 6f037f0ad0..cd57b4a270 100644 --- a/cms/pages/apply/guide.md +++ b/cms/pages/apply/guide.md @@ -230,7 +230,9 @@ The DOAJ editorial team reviews update requests for accuracy and we aim to proce We are always looking for volunteers to translate our criteria. If you would like to volunteer to do this, please [contact us](mailto:helpdesk@doaj.org). -Our criteria are in: +Please note that these translations may not include the latest changes made to the Guide in November 2023. + +Our criteria are available in: - [Arabic](https://drive.google.com/file/d/1UrY8p8KV4hBaYlYuyH1MGUOsHhEABtSE/view?usp=sharing) - [Chinese (application form)](https://zenodo.org/record/4350096) @@ -252,7 +254,7 @@ Our criteria are in: This is Version 2.0 of the Guide to applying. -*Version 2.0 (November 2023 - addition of new criteria around special issues, smaller changes for clarity and plain English.)* +*Version 2.0 (November 2023 - addition of new criteria around special issues, smaller changes for clarity and plain English.)*
Version: 1.3 (April 2023 - further clarification to endogeny, displaying journal rankings, information about author charges and reviewers, flipped journals and journals/publishers with multiple exclusions )
Version: 1.2 (February 2022 - extra copyright and licensing information were moved to a separate page)
Version: 1.1 (December 2021 - a clarification to endogeny criterion)
diff --git a/cms/pages/apply/publisher-responsibilities.md b/cms/pages/apply/publisher-responsibilities.md index 7980707816..bd3e64c223 100644 --- a/cms/pages/apply/publisher-responsibilities.md +++ b/cms/pages/apply/publisher-responsibilities.md @@ -1,6 +1,6 @@ --- layout: sidenav -title: Publisher responsibilities +title: Publisher information section: Apply toc: true sticky_sidenav: true @@ -8,12 +8,167 @@ featuremap: ~~PublisherResponsibilities:Fragment~~ --- -Lorem ipsum dolor sit amet. +## Working together -## First heading +### Our commitment to you -More content here. +- **No charge** - we will never charge a fee for reviewing your applications in DOAJ +- **Fairness** - we assess all journals using the same criteria. Our [Guide to applying](/apply/guide/) fully describes these criteria. +- **Confidentiality** - we will only share or discuss details and information collected during the review process with the applicant or an entity authorised to represent the journal. +- **Privacy** - we [will not share your personal data](https://doaj.org/privacy/) with third parties unless you have permitted us to do so. We will always ask you first. -### Subheading +### Your commitment to us -Some more content here. +- You will [respond to questions](/apply/guide/#the-application-process) from our editorial team promptly. +- You will [keep your contact details up to date](). +- You will inform us of changes to your journals and [keep your journal records up to date](). +- You will [upload article metadata](/publisher/uploadfile) to us if you are able to. + +We have [a zero-tolerance policy](/about/#zero-tolerance-policy). We will treat you with respect and courtesy. We expect you to do the same. + +### Emails from us + +When you register with us, we use your email address to send important information about your applications, updates and journals. To make sure that our emails reach you, consider the following: + +- Add helpdesk@doaj.org to your contacts. +- Check your Spam folder. If you see an email from us there, mark it as safe. + +**Using an institutional email address** +If you use an institutional email address, your institution may apply extra security measures, such as a firewall. Your IT department administers the firewall. If you aren’t receiving our emails, contact your IT department to see if they can find emails from helpdesk@doaj.org and if they will let them through. If they have concerns about doing this, ask them to contact us. + +## Applying to DOAJ + +### Before you submit an application + +1. Read our [Guide to applying](/apply/guide/) (available in [several languages](/apply/guide/#in-other-languages)) and make sure your journal meets all the basic criteria. +2. If you are applying for the first time, [register with us first](/account/register). +3. If you already have a DOAJ account, [sign in](/account/login) to submit a new application. + +A [sample of the application form](/static/doaj/docs/2023-07-04-DOAJQuestions.pdf) (Downloads a PDF) is available. Details of the [application process](/apply/guide/#the-application-process) are in the guide. + +### Rejected applications + +If we reject your application, you will receive an email explaining why and how long you must wait before applying again. [Read the information](/apply/guide/#if-your-application-is-rejected) in the guide. + +### Accepted applications + +If we accept your application, you will receive an automated email that includes: + +- The URL of your journal record in DOAJ +- Information on how to log into your publisher dashboard +- Details on why it is helpful to upload article metadata to DOAJ + +If you found your journal in DOAJ but didn’t get an email from us, there are [steps you can take]() to ensure our emails are delivered. + +During the review process, we might correct some of the information in your application. + +You can [submit an update request](/apply/guide/#updating-your-journal-record) if something about your journal has changed since you applied. + +## Your DOAJ account + +You can access your dashboard and account settings by logging into your account. + +### Your publisher dashboard + +(You must be signed in to access these links.) + +On [your dashboard](/publisher/), you can + +- See [a list of your journals](/publisher/journal) indexed in DOAJ +- [Submit an update request](/apply/guide/#updating-your-journal-record) when journal details change +- [Upload](/publisher/uploadfile) or [enter](/publisher/metadata) article metadata for your journals +- Download the Seal logo (only for journals awarded the DOAJ Seal). +- Upload your full-text content (only for journals preserved via JASPER). + +### Settings + +The Settings button allows you to: + +- Update your account details +- Change your password +- Find your account ID +- Find your API key + +### Contact details + +- You are responsible for keeping the name and email address on your DOAJ account up to date. +- If the contact person changes, log in to your account and edit the details so that DOAJ always knows how to contact you. + +### Problems logging in + +If you cannot log in, you can [reset your password](/account/forgot). We will send an email containing a reset link. The link is valid for 24 hours. + +If you don’t get the email, check your Spam folder and which address you registered with us. If you haven’t received the email after three hours, [contact us](mailto:helpdesk@doaj.org). + +## Your indexed journals + +### Displaying the DOAJ logo + +To show that your journal is indexed in DOAJ or has the DOAJ Seal: + +- You may use the DOAJ or the Seal logo on your journal's website but not on individual articles +- You may only use the DOAJ or Seal logo on a platform or portal website if all of the platform's journals are indexed or have been awarded the Seal +- You can [download the DOAJ logos](https://doaj-kit.netlify.app/building-blocks/logotype/) +- If awarded, you can download the Seal logo from [your publisher dashboard](/publisher/journal) + +We have [guidelines](https://doaj-kit.netlify.app/building-blocks/logotype/) about how you can use our logo on your website or in printed material. + +### Keeping your journal records up to date +When something changes, you must keep your journal records in DOAJ up to date. + +- [Contact our Help Desk](mailto:helpdesk@doaj.org) if you want to change the Title or ISSN of your journal, but [read this section first](). +- [Contact our Help Desk](mailto:helpdesk@doaj.org) if your journal qualifies for the Seal. +- Request a CSV file from us that allows you to update multiple journals and values at the same time and in spreadsheet format. +- For all other changes, log into your DOAJ account to [submit an update request](/publisher/journal). Use the black ‘Update’ button. + +### When should I submit an update? + +- When the URLs of your journal change +- When you change the fees/APCs +- When journal information or policies change +- When your journal is included in a digital archive, starts using DOIs, or has an entry in Sherpa/RoMEO + +If a member of the DOAJ Team has sent you a CSV file, we ask that you complete it as quickly as possible. Full details are available on our [Metadata Help](/docs/faq/) page. + +We aim to process update requests within one month. + +### Journal title changes, mergers or continuations + +- There are [specific rules](https://www.issn.org/understanding-the-issn/assignment-rules/issn-the-major-principles/) about what to do when a journal changes its title. +- You must submit a new application if your journal has a new ISSN. +- We will automatically reject the application if the new ISSN is not confirmed. +- We will review the two records alongside each other to determine if the new title meets our basic criteria. If not, we will reject the application and withdraw the previous title. + +### Ceased journals + +- If one of your indexed journals will be ceasing publication, let us know as soon as possible by [contacting our Help Desk](mailto:helpdesk@doaj.org). When you contact us, include the ISSN and the title of your journal. +- If another title is continuing the journal, you must [submit a continuation](). + +### Journal transfers + +If a journal is moving to or from another publisher, let us know as soon as possible by [contacting our Help Desk](mailto:helpdesk@doaj.org). We need the following information from you: + +- Journal title +- ISSN +- Transfer date +- Name and email address of the old publisher +- Name and email address of the new publisher + +## Journal queries + +### Journal is not listed (is withdrawn) + +When we withdraw your journal, we will send you an email. Remind yourself of the email address attached to your DOAJ account and check your Spam folder if you haven’t received anything. The email may include information on how long you must wait before you can apply again. + +- We have to withdraw your journal from DOAJ if it no longer adheres to our criteria or to publishing best practices. +- We have to withdraw the journal if it is inactive (ceased publishing) or the website is unavailable. + +You can also check our [list of withdrawn journals](https://docs.google.com/spreadsheets/d/183mRBRqs2jOyP0qZWXN8dUd02D4vL0Mov_kgYF8HORM/edit#gid=1650882189) and ask for more information by [contacting our Help Desk](mailto:helpdesk@doaj.org). + +### Journal is not listed on my dashboard + +- [Contact our Help Desk](mailto:helpdesk@doaj.org) with the journal title and ISSN; they will help you. + +### Unknown journal on my dashboard + +- [Contact our Help Desk](mailto:helpdesk@doaj.org) with the journal title and ISSN; they will help you. diff --git a/cms/pages/docs/faq.md b/cms/pages/docs/faq.md index 2aee5f4006..759026bc91 100644 --- a/cms/pages/docs/faq.md +++ b/cms/pages/docs/faq.md @@ -1,6 +1,6 @@ --- layout: sidenav -title: FAQs +title: Metadata help section: About toc: true sticky_sidenav: true @@ -8,78 +8,154 @@ featuremap: ~~FAQ:Fragment~~ --- -## How can I contribute to DOAJ? +After your journal is indexed in DOAJ and you start to upload article metadata to us, we generate journal and article metadata. We make these publicly and freely available via different methods: + +- Our [Atom feed](https://staticdoaj.cottagelabs.com/feed) +- Our [OAI-PMH service](https://staticdoaj.cottagelabs.com/docs/oai-pmh/) +- [A journal CSV](https://staticdoaj.cottagelabs.com/csv) file (updates every 60 minutes) +- Our [API](https://staticdoaj.cottagelabs.com/docs/api/) +- On our website + +Our metadata is collected and incorporated into commercial discovery systems, library discovery portals and search engines around the world. Here are some of them: +- OCLC +- EBSCO products +- Clarivate's Proquest and Ex Libris products +- Clarivate's Web of Science +- SCOPUS +- Google Scholar +- Google +- Dimensions +- CONSER's MARC records + +## Uploading article metadata + +We are one of the most trusted and reliable providers of metadata about open access journals and articles. When publishers upload their article metadata to us, it increases the visibility of the journal and the articles. + +Choose how you want to upload article metadata to us. + +### API + +- **Speed and efficiency**: high +- **Level**: difficult +- **Formats accepted**: JSON +- **Maximum upload limit**: 50MB +- **Requirements**: + - An API that will connect to ours + - The API key from [your DOAJ account](/account/login) +- **Help available?** Yes, via one of our API groups; search for 'Google Group DOAJ API' in your browser. +- **Testing available**: on a case-by-case basis and only for [publisher supporters](/support/publisher-supporters/) +- **Documentation** [Yes](/docs/api/) +- **FAQS** [Yes](/api/v3/docs#api-faq) +- **OJS plugin available?** Yes. Refer to [PKP documentation](https://docs.pkp.sfu.ca/admin-guide/3.3/en/data-import-and-export#doaj-export-plugin)https://docs.pkp.sfu.ca/admin-guide/3.3/en/data-import-and-export#doaj-export-plugin. +- **OJS support**: for help, refer to [the OJS Technical Forum](https://forum.pkp.sfu.ca/c/questions/5)https://forum.pkp.sfu.ca/c/questions/5 +- **Troubleshooting uploads**: please [submit a bug report](https://github.com/DOAJ/doaj/issues/new/choose) (via GitHub) or [contact us](mailto:helpdesk@doaj.org) with the following details: + - The time of the file upload. (If you saw the error more than 12 hours ago, please try the upload again before you contact us.) + - Whether the error happened once or repeatedly + - The exact error message that appeared during the upload. Include a screenshot. + - The DOAJ account ID that you are logged in with. You will find this under 'Settings' in the Dashboard dropdown menu. + - The file(s) you had problems with + - The ISSN(s) of the journal + +### XML + +- **Speed and efficiency**: medium +- **Level**: medium +- **Formats accepted**: DOAJ and Crossref XML +- **Maximum upload limit**: 50MB +- **Requirements**: + - A way to generate structured XML and validate it against the required XSD file. + - The XSD files: [DOAJ](/static/doaj/doajArticles.xsd), [Crossref 5.3.1](/static/crossref/crossref5.3.1.xsd), [Crossref 4.4.2](/static/crossref/crossref4.4.2.xsd) +- **Testing available**: on a case-by-case basis and only for [publisher supporters](/support/publisher-supporters/) +- **Documentation** [DOAJ XML](/docs/xml/), [Crossref 5.3.1 XML](https://www.crossref.org/documentation/schema-library/metadata-deposit-schema-5-3-1/), [Crossref 4.4.2 XML](https://www.crossref.org/documentation/schema-library/resource-only-deposit-schema-4-4-2/) +- **FAQS** No +- **OJS plugin available?** Yes. Refer to [PKP documentation](https://docs.pkp.sfu.ca/admin-guide/3.3/en/data-import-and-export#doaj-export-plugin)https://docs.pkp.sfu.ca/admin-guide/3.3/en/data-import-and-export#doaj-export-plugin. +- **OJS support**: for help, refer to [the OJS Technical Forum](https://forum.pkp.sfu.ca/c/questions/5)https://forum.pkp.sfu.ca/c/questions/5 +- **Help available?** Yes + - For creating XML, see our [DOAJ XML](/docs/xml/) documentation + - For explanations of [specific error messages when uploading XML](/publisher/help#explanations) + - For help with Crossref XML, contact [Crossref support](mailto:support@crossref.org) +- **Troubleshooting uploads**: if our [error message definitions](/publisher/help#explanations) don't help you, please [submit a bug report](https://github.com/DOAJ/doaj/issues/new/choose) (via GitHub) or [contact us](mailto:helpdesk@doaj.org) with the following details: + - The time of the file upload. (If you saw the error more than 12 hours ago, please try the upload again before you contact us.) + - Whether the error happened once or repeatedly + - Whether you are uploading DOAJ or Crossref XML + - Whether you are uploading a file or uploading from a link + - The exact error message shown in the 'Notes' column of the [History of uploads section](/publisher/uploadfile), including the detail under the 'show error details' link. + - A screenshot of the error message with the 'show error details' link expanded. + - The DOAJ account ID that you are logged in with + - The file(s) you had problems with -1. [Support us](/support/) with **a financial contribution** - + Contributions help keep the DOAJ service running and allow us to develop it further. -2. If you have evidence that a journal in DOAJ **might be questionable**, [contact us](/contact/). - + All information shared with DOAJ is done so in confidence and is never published. - + Include the ISSN of the journal when you email us. -3. If you find **a broken link or something that is out of date** or incomplete, [contact us](/contact/). - + We apppreciate the community providing us with this type of feedback. - + For broken links in articles, include the journal’s ISSN, title and the title of the article. -4. Become **a volunteer** - + From time to time, we put out a call for volunteers. Follow us on [Twitter](https://twitter.com/doajplus) or [our blog](https://blog.doaj.org/) to find out when the next call is published. +### Enter article metadata manually -## How do I reset my password? +- **Speed and efficiency**: low +- **Level**: easy +- **Formats accepted**: text, entered via [our webform](/publisher/metadata) +- **Maximum upload limit**: N/A +- **Requirements**: + - Plain text only + - No email addresses + - The abstract metadata for the article: title, full-text URL, DOI (if applicable), author names, ORCiD (if applicable), affiliations, publication date, ISSN(s), Volume/Issue/Page (if applicable), abstract +- **Help available?** Yes. [Contact our Help Desk](mailto:helpdesk@doaj.org). +- **Testing available**: on a case-by-case basis and only for [publisher supporters](/support/publisher-supporters/) +- **Documentation** No +- **Troubleshooting**: you must be careful to enter the Print ISSN and Electronic ISSN in the right field. - If you cannot log in, you can [reset your password](/account/forgot). An email is sent to your email address with a rest link. That link is only valid for 24 hours. Check your Spam folder to make sure the link doesn't go in there. If you do not receive the email, [contact us](/contact/). +## Help with metadata uploads -## I haven't heard anything about the application or update I submitted +### My authors have multiple affiliations - Most applications are processed within three (3) months. Some applications take longer. We aim to have all applications processed within six (6) months. Please wait 3 months until you ask for a status update. Due to the volume of emails that we receive, we cannot answer status updates for applications which are less than three months old. - - We aim to process updates to journals already in DOAJ in three (3) weeks. +We are currently unable to display more than one affiliation per author. We are investigating how we can change this. More information will be posted on our blog. -## I know a journal which should be in DOAJ but isn’t. What should I do? +### My article abstracts are in more than one language - Contact the journal and ask them to submit an application. You can also send us the details of the journal—title and ISSN—and we will contact them. +Our XML format only supports one language for Article Title and Abstract. We are working on a solution that will allow multiple languages to be uploaded to us and displayed. -## The journal I am looking for isn’t in DOAJ. Why? +Metadata containing multiple languages can still be uploaded to us. However, you cannot choose which language is displayed. Please only send us one language to avoid your articles being displayed in a mixture of languages. - Maybe the journal hasn’t applied to us or its application is still in progress. Maybe the journal was [removed from DOAJ](https://docs.google.com/spreadsheets/d/183mRBRqs2jOyP0qZWXN8dUd02D4vL0Mov_kgYF8HORM/edit#gid=1650882189&range=A1). +### I am seeing a 403 forbidden error -## How do I report a bug or ask for technical help? +You may see the 403 forbidden error for different reasons. These apply to both the API and uploading XML. - If you are a registered GitHub user, or you don’t mind becoming one, you can [log a GitHub issue](https://github.com/DOAJ/doaj/issues/new/choose) directly in our repository. Alternatively, you can send the information we ask for below to [our helpdesk](mailto:helpdesk@doaj.org). +- ISSNs + - You may be sending us an extra ISSN that we don’t have in your journal record. + - You may be sending only one ISSN, but we have two in the journal record. + - We may have the journal's ISSNs in an old version of your journal record. +- Wrong account + - You may be sending us an ISSN that belongs to a journal attached to a different account. +- You are trying to update an article's Full Text URL (FTUs) or DOI + - Two articles with the same FTU or DOI are not allowed. + - Please contact us if you want to update the URLs or DOIs of your articles. We need to delete the old versions first. - When you report a bug, please include the following information. (You may not be able to provide every detail but fill in as many as you can.) - -- The URL of the page -- The time of the error -- Whether the error happened once or repeatedly -- If you are uploading XML, was it DOAJ or Crossref XML? - - Whether you are uploading a file or uploading from a link - - The file(s) you had problems with -- The exact error message as it appeared on your screen, including the detail under the 'show error details' link if there is one -- A screenshot of the error message -- The DOAJ account ID that you are logged in with - -## How do I update the information about my journal? - - Log into your account and go to your [Publisher dashboard](/publisher/). Under the '[My journals](/publisher/journal)' tab, you will see all the journals connected to your account. You can use the 'Update' button to submit an update to us. You cannot update the title or ISSN of your journal this way. - -## How do I upload article metadata? - - There are three ways to do this: - - via [our API](/docs/api/) - you will need an API key to do this. - - [uploading XML](/publisher/uploadfile) - - [entering the metadata manually](/publisher/metadata) - - You must have a publisher account to upload metadata to us. Log into your account and go to your [Publisher dashboard](/publisher/) to begin. - - [Help on creating and uploading XML](/docs/xml/) is available. - -## How do I update the title or ISSN of my journal? - - Contact us with the following details: - - old title and new title - - old ISSN and new ISSN - - date of the change - - whether the old title and ISSN have ceased to exist or not - -## How do I update the account details you have? - - You can update your account details by going to 'My Account', 'Settings'. You can update your name, email address and password. If you cannot log in, you can [reset your password](/account/forgot). - - If the account holder has changed and you need to add a new name and email address, please [contact us](/contact/). You should be able to provide the account name or the name of the previous account holder. +### I am seeing a timeout or a 'blocked' error + +If you see a timeout error, please try splitting your upload into smaller files, even if your file is under our 50MB limit. Many may be uploading content to us, and the server is taking longer than usual to collect your file. + +If you see a screen from Cloudflare that says you have been blocked, please [contact us](mailto:helpdesk@doaj.org). Include a screenshot that shows the Ray ID at the very bottom of the page. We need this to troubleshoot the problem. + +## Downloading your metadata + +You can download our metadata about your journal by [downloading our CSV](https://doaj.org/csv). + +You can download your article metadata by [using our API](https://doaj.org/docs/api/) or by using our [public data dump service](/docs/public-data-dump/). + +## Using a CSV file to update your journal metadata + +If you received a CSV file from us, please complete it as soon as possible. The file sent to you contains a cover sheet with instructions. + +Before you send us the file, you will need to [validate it](/publisher/journal-csv) first. Some changes will cause the validation to fail: + +- don't save the file in any format other than CSV +- don't change an ISSN or the Title of a journal. To do this, contact [Help Desk](mailto:helpdesk@doaj.org). +- don't add a new journal to the file. To do this, [submit a new application](/apply/). +- don't change the title of a column +- don't include anything in the column other than what is required + +Deleting a journal from the file will mean no update happens; it will not remove a journal from your account. To do this, contact [Help Desk](mailto:helpdesk@doaj.org). + +### Validating your file + +Before emailing your file to us, you will need to validate it. Do this in your Publisher Dashboard on the 'Validate your CSV' tab. If you do not see the tab, contact [Help Desk](mailto:helpdesk@doaj.org). + +As well as the five points above, here are some tips to help you produce a valid CSV file: + +- be careful not to add spaces before or after the information you put into the spreadsheet. This can cause the validation to fail. +- diff --git a/cms/pages/legal/privacy.md b/cms/pages/legal/privacy.md index 6ff9b11cc5..2495f41017 100644 --- a/cms/pages/legal/privacy.md +++ b/cms/pages/legal/privacy.md @@ -10,19 +10,19 @@ featuremap: ~~Privacy:Fragment~~ Protecting your privacy and personal data is important to us. Please take a few moments to review this Policy. -(Last reviewed and updated: November 2022) +(Last reviewed and updated: November 2023) ### Summary -The Directory of Open Access Journals ("DOAJ"), managed independently by [IS4OA](https://is4oa.org/), a CIC registered in the United Kingdom, is a free online directory that contains lists of peer-reviewed, open access journals. In order to ensure that every journal application and eventual entry in DOAJ can be vouched for by a representative of that journal, and to maintain a high level of recency and accuracy, the DOAJ collects and stores two groups of email addresses: of the person submitting an application (**the applicant**) for a journal to be indexed in DOAJ and of the person registered in the application as the journal contact (**the journal contact**). Both of those email addresses are stored in the application and, if an application is successful, a user account is created which contains the email address of the journal contact. DOAJ does not share any email addresses with anyone outside the organisation. +The Directory of Open Access Journals ("DOAJ"), managed independently by [IS4OA](https://is4oa.org/), a CIC registered in the United Kingdom, is a free online directory that contains lists of peer-reviewed, open access journals. To ensure that every journal application and eventual entry in DOAJ can be vouched for by a representative of that journal and to maintain a high level of recency and accuracy, the DOAJ collects and stores two groups of email addresses: the person submitting an application (**the applicant**) and the account holder (**the journal contact**), if different from the applicant. DOAJ does not share any email addresses with anyone outside the organisation. DOAJ collects email addresses of volunteers and Ambassadors. DOAJ also collects email addresses of its team members and partners it works with. ### Who to contact at DOAJ about protecting your privacy -The DOAJ Operations Manager, Dominic Mitchell, has assumed responsibility of the DOAJ data policy and implementing the changes required by the GDPR which came into effect on 25th May 2018. If you have any questions or concerns about any of the information laid out in this Notice, or any other question about how DOAJ protects or uses your data, please [send an email to Dominic](mailto:dominic@doaj.org). Alternatively, you can write to him: Dominic Mitchell, IS4OA Denmark, c/o Joanna Ball, c/o Joanna Ball, Bøgevej 33, DK-4000 Roskilde, DENMARK. +The DOAJ Operations Manager, Dominic Mitchell, has assumed responsibility for the DOAJ data policy and implementing the changes required by the GDPR, which came into effect on 25th May 2018. If you have any questions or concerns about the information in this Notice or any other question about how DOAJ protects or uses your data, please [email Dominic](mailto:dominic@doaj.org). Alternatively, you can write to him: Dominic Mitchell, IS4OA Denmark, c/o Joanna Ball, Bøgevej 33, DK-4000 Roskilde, DENMARK. ### The policy -This is the website for Directory of Open Access Journals, which is a website managed by [Infrastructure Services for Open Access](https://is4oa.org/), a UK-based Community Interest Company, registered in the UK. The DOAJ does not have an app. The DOAJ uses WordPress for its blogs: [News Service](https://blog.doaj.org/) and [DOAJ Best Practice Guide](https://www.doajbestpracticeguide.org/). This Privacy Information Notice pertains to this website (https://doaj.org) and its operations only. +This is the website for Directory of Open Access Journals, which is managed by [Infrastructure Services for Open Access](https://is4oa.org/), a UK-based Community Interest Company registered in the UK. The DOAJ does not have an app. The DOAJ uses WordPress for its blogs: [News Service](https://blog.doaj.org/) and [DOAJ Best Practice Guide](https://www.doajbestpracticeguide.org/). This Privacy Information Notice pertains to this website (https://doaj.org) and its operations only. ### 1) The information we collect and how we use it @@ -34,23 +34,23 @@ Your name Your email address Your password -An account is created and stored in our User database. We need these details to process your application. You are the **Account holder**. We will use the email address you provide to contact you: +An account is created and stored in our User database. We need these details to process your application. You are the **Account holder**. We will use the email address you provided to contact you: 1. to ask you about an update to the information we hold on the journal(s) 2. to inform you that we have changed the status of the journal in DOAJ 3. to inform you of any major changes that will affect how you carry out your tasks on the [Publisher dashboard](/publisher/) 4. to inform you about a new feature or piece of functionality which affects the way you do your work in DOAJ 5. to send you occasional DOAJ marketing emails\* -6. to contact you regarding a question on article metadata which is linked to the journal in DOAJ +6. to contact you regarding a question on article metadata, which is linked to the journal in DOAJ 7. to ask you questions about your application \*see section 7 below. -It is not technically possible for emails, generated as part of the review process, to be sent to Account holders from within the DOAJ system. Therefore email addresses and names are copied into emails, created in whatever email program the DOAJ Team member or Volunteer uses. DOAJ Team members use a dedicated DOAJ workspace, via Google Workspace and the email client is with Gmail. DOAJ Team members and Ambassadors all use @doaj.org email addresses. +It is not technically possible for emails generated as part of the review process to be sent to Account holders from within the DOAJ system. Therefore, email addresses and names are copied into emails created in whatever email program the DOAJ Team member or Volunteer uses. DOAJ Team members use a dedicated DOAJ workspace via Google for Business and the email client is Gmail. DOAJ Team members and Ambassadors all use @doaj.org email addresses. Volunteers use their own email addresses. -Gmail automatically saves email addresses that we send emails to. Our use of Gmail and the protection of your personal data within it is governed by [Google's Privacy Policy](https://policies.google.com/privacy/update), [Data Processing Amendment for G Suite](https://gsuite.google.com/terms/dpa_terms.html), and [Data Processing and Security Terms for Google Cloud Platform](https://cloud.google.com/terms/data-processing-term). +Gmail automatically saves copies of emails that we send. Our use of Gmail and the protection of your personal data within it is governed by [Google's Privacy Policy](https://policies.google.com/privacy/update), [Data Processing Amendment for G Suite](https://gsuite.google.com/terms/dpa_terms.html), and [Data Processing and Security Terms for Google Cloud Platform](https://cloud.google.com/terms/data-processing-term). -You may access, review and edit your account details by [logging into your DOAJ account](/account/login). We will never share your email address with any 3rd party and we never discuss the details of your account or journal applications with anyone apart from you or an authorised representative. +You may access, review and edit your account details by [logging into your DOAJ account](/account/login). We will never share your email address with any 3rd party, and we never discuss the details of your account or journal applications with anyone apart from you or an authorised representative. #### 1b Volunteer applications @@ -58,9 +58,9 @@ When someone applies to be a volunteer for DOAJ, we collect, via a Google Form: Your name Your email Address -Name and email address of the applicant's reference(s) +Name and email address of your reference(s) -We use this information to contact you or your references regarding your application. If your application is successful, we create an account for you in our User database. This allows applications to be assigned to you for you to review and for you to log in to your DOAJ workspace. You may access, review and edit these details by [logging into your DOAJ account](/account/login) at any time. We have to retain your email address so that we can keep you up to date about your volunteer work. +We use this information to contact you or your references regarding your application. If your application is successful, we will create an account for you in our User database. This allows applications to be assigned to you for review and to log in to your DOAJ workspace. You may access, review and edit these details by [logging into your DOAJ account](/account/login) at any time. We have to retain your email address so that we can keep you up to date about your volunteer work. #### 1c Via cookies @@ -68,25 +68,27 @@ We collect some information automatically via cookies in use on this site. See S #### 1d A user account -Sometimes we create a user account for individuals or organisation becaue they want to use our API or they are a service provider operating on behalf of one or a group of publishers. We collect: +Sometimes, we create a user account for individuals or organisations because they want to use our metadata services or they are a service provider operating on behalf of one or a group of publishers. We collect: A name An email address A password -An account is created in our User database. This allows journals to be assigned to that account, or for the account to generate an API key. You may access, review and edit these details by [logging into your DOAJ account](/account/login) at any time. +An account is created in our User database. This allows journals to be assigned to that account and for the Account Holder to find their API key or access special services. You may access, review and edit these details by [logging into your DOAJ account](/account/login) at any time. #### 1e A record in Less Annoying CRM -Sometimes, we store names, email addresses and the organisation where you work in Less Annoying, our customer relationship manager. +Sometimes, we store names, email addresses and the organisation where you work in Less Annoying, our customer relationship manager. Your data in Less Annoying is protected by [their privacy policy](https://www.lessannoyingcrm.com/help/gdpr). #### 1f A record in Billy -Sometimes, we store names, email addresses and the organisation where you work in Billy, our accounting software. +Sometimes, we store names, email addresses and the organisation where you work in Billy, our accounting software. Your data in Billy is protected by [their Privacy Policy](https://www.billy.dk/cookie-privatlivs-politik/). ### 2) Why we need to collect personal data -DOAJ has a duty to its stakeholder groups to maintain the quality, security and recency of its index. It also has a duty to keep its users informed of updates concerning user accounts, features and functionality, or policy changes. This is our legitimate business interest and why we need to collect a contact name and email address linked to each journal indexed in our database. We use those email addresses to keep our members informed and up-to-date. We use other platforms to keep users and stakeholder groups aware of our updates, such as Wordpress, for our blog, or send invoices to supporters. You may opt out of Marketing emails at any time by logging into your [DOAJ account](/account/login). +DOAJ has a duty to its stakeholder groups to maintain its index's quality, security and recency. It also has a duty to keep its users informed of updates concerning user accounts, features and functionality, or policy changes. This is our legitimate business interest and why we need to collect a contact name and email address linked to each journal indexed in our database. We use those email addresses to keep our members informed and up-to-date. We use other platforms to inform users and stakeholder groups of our updates, such as WordPress for our blog or to send invoices to supporters. + +We rarely send marketing emails, but you may opt out of Marketing emails at any time by logging into your [DOAJ account](/account/login). #### 2a Journals and uploading article metadata @@ -94,102 +96,104 @@ Anything to do with a journal or uploading article metadata must be linked to an #### 2b Journal applications -Journal applications must include the name and email address of the applicant. We use this information to process the application effectively: we use the email addresses to make contact as part of the standard review process and to fulfill our obligation to you to process your application in an unbiased and timely manner. +Journal applications must include the name and email address of the applicant. We use this information to process the application effectively: we use the email addresses to make contact as part of the standard review process and to fulfil our obligation to you to process your application in an unbiased and timely manner. #### 2c Volunteers -Volunteer records must include a name and an email address so that we can assign applications to you, and email you about changes to the Admin system where you do you work or other changes. You may opt out of marketing emails by logging into your [DOAJ account](/account/login). +Volunteer records must include a name and an email address so that we can assign applications to you, email you about changes to the Admin system where you do your work or other changes. + +You may opt out of marketing emails by logging into your [DOAJ account](/account/login). ### 3) Which cookies are in use on this site and why When you use DOAJ, cookies are set on your machine. The cookies we set are: * jquery - we use jquery.com to load the javascript framework. -* doaj.org - a small number of required cookies for the application to function, for example when you log in and when you click away the cookie consent banner. +* doaj.org - a small number of required cookies for the application to function, for example, when you log in and click away the cookie consent banner. * schema - if you upload article metadata to us via the Upload Article XML tab, we place a cookie on your machine which allows us to remember which XSD schema you used the last time you uploaded XML to us: doaj or Crossref -* hotjar - we use hotjar to do unmoderated monitoring of users journeys through our site. We look at where they click on a page, where they stop in a process (such as submitting an application) and we collect feedback via the Hotjar chat app. -* twitter - on our homepage is an embedded Twitter feed. This app comes with cookies so make Twiiter work, such as checking to see if you are logged in, or whether you have specific advertising preferences. +* hotjar - we sometimes use Hotjar to do unmoderated monitoring of user journeys through our site. We look at where they click on a page and where they stop in a process. This is only occasional. We always use a Hotjar widget to collect feedback on individual journal pages. +* twitter - on our homepage is an embedded X (Twitter) feed. This app comes with cookies to make X (Twitter) work, such as checking to see if you are logged in or whether you have specific advertising preferences. -You can disable these cookies at any time by using the privacy settings in your browser however the performance and some functions of the site may be affected. +You can disable these cookies at any time by using the privacy settings in your browser. However, the performance and some functions of the site may be affected. ### 4) How we store personal data #### 4a In journal applications -The journal applications are held in a database in the DOAJ Admin system which is accessible only by the DOAJ Team, the DOAJ Ambassadors, the DOAJ Volunteers (collectively **the DOAJ representatives**) and our technical partners in site development and hosting, [Cottage Labs](https://cottagelabs.com). Different groups of DOAJ representatives have different levels of access to the database. The main reason and objective for accessing the database is to review journal records and applications. +The journal applications are held in a database in the DOAJ Admin system, which is accessible only by the DOAJ Team, the DOAJ Ambassadors, the DOAJ Volunteers (collectively **the DOAJ representatives**) and our technical partners in site development and hosting, [Cottage Labs](https://cottagelabs.com). Different groups of DOAJ representatives have different levels of access to the database. The main reason and objective for accessing the database is to review journal records and applications. #### 4b In journal records Your contact details are linked to journal and application records. Journal names and other journal details are searchable and displayed on our website; journal contact details are never displayed publicly and are not searchable. #### 4c In user accounts -User details (name, email address, password) are stored in a separate database, the User database, within the DOAJ Admin system. Sometimes, the DOAJ Team and, very rarely, Cottage Labs, will access user accounts to make updates, reset passwords, reset an API key or delete the user account entirely. Neither DOAJ representatives or Cottage Labs have access to users' passwords which are encrypted. All personal data is encrypted when it is imported into a DOAJ test site or onto a developer's machine for development or testing. +User details (name, email address, password) are stored in a separate database, the User database, within the DOAJ Admin system. Sometimes, the DOAJ Team and, very rarely, Cottage Labs will access user accounts to make updates, reset passwords, reset an API key or delete the user account entirely. Neither DOAJ representatives nor Cottage Labs have access to users' passwords, which are encrypted. All personal data is encrypted when imported into a DOAJ test site or onto a developer's machine for development or testing. #### 4e In volunteer applications Volunteer applications are collected in a Google Sheet and are stored securely in the DOAJ's Google workspace. The Sheet is only accessible by the DOAJ Team. #### 4f As the DOAJ team -The DOAJ User database contains the personal information of all users of the DOAJ Admin system. This includes the DOAJ Team. The personal data of DOAJ Team members is also stored in contracts and role profiles on the Google Drive. DOAJ Team's banking details are held in Billy, our accounting software, to make payments. +The DOAJ User database contains the personal information of all users of the DOAJ Admin system. This includes the DOAJ Team. The personal data of DOAJ Team members is also stored in contracts and role profiles on Google Drive. DOAJ Team's banking details are held in Billy, our accounting software, to make payments. #### 4g in Less Annoying and Billy -If the journal contact is also the same contact to whom we issue invoices, a name, email address, and organisation will be stored in Less Annoying CRM and Billy. The protection of your data is governed by their privacy policies. [Less Annoying](https://www.lessannoyingcrm.com/help/gdpr) [Billy](https://www.billy.dk/databehandleraftale/) +If the journal contact is the same contact to whom we issue invoices, a name, email address, and organisation will be stored in Less Annoying CRM and Billy. Their privacy policies govern the protection of your data. [Less Annoying](https://www.lessannoyingcrm.com/help/gdpr) [Billy](https://www.billy.dk/databehandleraftale/) ### 5) How we process personal data #### 5a Account holders -DOAJ sometimes asks Cottage Labs to create an export of email addresses from the User database. We then import this list into Mailchimp, where it is password-secured. An example of this might be a list of all email addresses from accounts which have at least 1 journal indexed in DOAJ associated with them. We use this list to contact Account holders with important information about changes and updates to the DOAJ Publisher Area which may affect their use of it. We also send out the occasional marketing email. +DOAJ sometimes asks Cottage Labs to create an export of email addresses from the User database. We then import this list into Mailchimp, where it is password-secured. An example of this might be a list of all email addresses from accounts which have at least one journal indexed in DOAJ associated with them. We use this list to contact Account holders with important information about changes and updates to the DOAJ Publisher Area, which may affect their use. We also send out the occasional marketing email. #### 5b Volunteers -DOAJ maintains a list in Google Drive of all the active volunteers' names and email addresses. We use this list to coordinate volunteer activities, ensure that each Editorial Group has enough volunteers, and to ensure a smooth flow of applications through the DOAJ workflow. DOAJ also sends out a volunteer newsletter: the recipient list for this is manually created in Gmail using the list in Google Drive. This newsletter contains important updates which help the volunteers carry out their work effectively. +DOAJ maintains a list in Google Drive of all the active volunteers' names and email addresses. We use this list to coordinate volunteer activities, ensure that each Editorial Group has enough volunteers, and ensure a smooth flow of applications through the DOAJ workflow. DOAJ also sends out a volunteer newsletter: the recipient list for this is manually created in Gmail using the list in Google Drive. This newsletter contains important updates which help the volunteers carry out their work effectively. -### 6) How long we store personal data for and when we delete data +### 6) How long do we store personal data and when do we delete data #### 6a Journal applications -DOAJ stores the personal data associated with a journal application and a journal record for as long as the journal is in DOAJ. If/when an application is rejected or a journal is removed from DOAJ, we will usually delete the data after 7 years. However, we do not delete personal data embedded in these records, or delete the user's account from the User database if we need to refer to them to provide the history of a journal and DOAJ. We record notes in all our applications and these Notes provide valuable information over time and help us to continue to meet high levels of quality. +DOAJ stores the personal data associated with a journal application and a journal record for as long as the journal is in DOAJ. If/when an application is rejected or a journal is removed from DOAJ, we usually delete the data after seven years. However, we do not delete personal data embedded in these records or delete the user's account from the User database if we need to refer to them to provide the history of a journal and DOAJ. We record notes in all our applications, and these Notes provide valuable information over time and help us to continue to meet high levels of quality. #### 6b User accounts -Users may request at any time that we delete all their personal data from our systems by submitting a Subject Access Request to us\*\*. Every year, DOAJ asks Cottage Labs to produce a report of all the user accounts in the system that have no records associated with them and that are more than 7 years old. The last major overhaul of the DOAJ User database was when DOAJ migrated to its current platform at the end of 2013: we still have active user accounts pre-dating that time which were migrated to the new platform. +Users may request at any time that we delete all their personal data from our systems by submitting a Subject Access Request to us\*\*. Every year, DOAJ asks Cottage Labs to produce a report of all the user accounts in the system that have no records associated with them and are more than seven years old. The last major overhaul of the DOAJ User database was when DOAJ migrated to its current platform at the end of 2013: we still have active user accounts pre-dating that time, which were migrated to the new platform. #### 6c Volunteer applications -DOAJ stores the personal data of applicants in a Google Sheet until we assess if a person is a suitable candidate. Old applications are struck through and archived in a secure Google Drive folder which is only accessible by the Operations Manager. Old applications are deleted after seven years. Volunteer applicants may request at any time that we delete all their personal data from the Google Drive by submitting a Subject Access Request (SAR) to us\*\*. +DOAJ stores the personal data of applicants in a Google Sheet until we assess if a person is a suitable candidate. Old applications are struck through and archived in a secure Google Drive folder only accessible by the Operations Manager. Old applications are deleted after seven years. Volunteer applicants may request at any time that we delete all their personal data from Google Drive by submitting a Subject Access Request (SAR) to us\*\*. \*\*see section 9 below. -### 7) Who we share data with +### 7) Who do we share data with -DOAJ does not share personal data with any organisation or individual outside the immediate DOAJ organisation, neither will it grant requests from industry organisations for access to user data. +DOAJ does not share personal data with any organisation or individual outside the immediate DOAJ organisation, nor will it grant requests from industry organisations for access to user data. -### 8) How to delete your account and request that personal data is deleted +### 8) How to delete your account and request that personal data be deleted #### 8a How to delete your account -An individual may request at any time that DOAJ deletes their user account from the DOAJ Admin system. Do this by using our [Contact form](/contact). Please note that it is not possible for journals to be indexed in DOAJ without being linked to a User account. If you want us to delete your account and it is linked to a journal or journals which are indexed in DOAJ, then we will need to link the journal(s) to another individual's account. In these cases it would be helpful if, when you contact us asking us to delete your account, you can provide the name and email address of a replacement. +Individuals may request that DOAJ delete their user account from the DOAJ Admin system at any time. Do this by [emailing Dominic Mitchell](mailto:dominic@doaj.org). Please note that it is not possible for journals to be indexed in DOAJ without being linked to a User account. If you want us to delete your account and it is linked to a journal or journals indexed in DOAJ, then we will need a replacement account. In these cases, it would be helpful if, when you contact us asking us to delete your account, you can provide a replacement's name and email address. -#### 8b How to request that all personal data is deleted +#### 8b How to request that all personal data be deleted -To request that DOAJ deletes all of the personal data that we hold about you, please send an email to the DOAJ Operations Manager, Dominic Mitchell: [dominic@doaj.org](mailto:dominic@doaj.org). +To request that DOAJ delete all of the personal data we hold about you, please email the Operations Manager, Dominic Mitchell: [dominic@doaj.org](mailto:dominic@doaj.org). ### 9) Subject access request (SAR) #### 9a What is a subject access request (SAR)? -An SAR is the name given to the process by which a user can request to know details of the information that a site holds about them and how it is being used. A full explanation is given here: [https://ico.org.uk/for-organisations/guide-to-data-protection/principle-6-rights/subject-access-request/](https://ico.org.uk/for-organisations/guide-to-data-protection/principle-6-rights/subject-access-request/) but in summary: 'an individual who makes a written request and pays a fee is entitled to be: told whether any personal data is being processed; given a description of the personal data, the reasons it is being processed, and whether it will be given to any other organisations or people; given a copy of the information comprising the data; and given details of the source of the data (where this is available)'. The recipient organisation of an SAR must respond, according to UK law, within 40 calendar days. +An SAR is the name given to the process by which a user can request to know details of a site's information about them and how it is being used. A full explanation is given here: [https://ico.org.uk/for-organisations/guide-to-data-protection/principle-6-rights/subject-access-request/](https://ico.org.uk/for-organisations/guide-to-data-protection/principle-6-rights/subject-access-request/) but in summary: 'an individual who makes a written request and pays a fee is entitled to be: told whether any personal data is being processed; given a description of the personal data, the reasons it is being processed, and whether it will be given to any other organisations or people; given a copy of the information comprising the data; and given details of the source of the data (where this is available)'. According to UK law, the recipient organisation of a SAR must respond within 40 calendar days. -#### 9.b How to make an SAR to DOAJ +#### 9b How to make a SAR to DOAJ -You may submit an SAR to DOAJ by contacting the DOAJ Operations Manager, Dominic Mitchell, directly: [dominic@doaj.org](mailto:dominic@doaj.org) Any request in writing will be considered valid, whatever the format. +You may submit a SAR to DOAJ by contacting the Operations Manager, Dominic Mitchell, directly: [dominic@doaj.org](mailto:dominic@doaj.org). Any request in writing will be considered valid, whatever the format. ### 10) Withdrawing consent -As stated in Sections 7 and 8 above, you can withdraw your consent for us to store and process your personal data at any time by submitting an email to the DOAJ Operations Manager. +As stated in Sections 7 and 8 above, you can withdraw your consent for us to store and process your personal data at any time by submitting an email to the Operations Manager. -You may also explicitly indicate that you do not want DOAJ to use your email address for marketing purposes. We have added consent checkboxes to all user account where you can opt in or opt out of these emails. +You may also explicitly indicate that you do not want DOAJ to use your email address for marketing purposes. We have added consent checkboxes to all user accounts where you can opt in or out of these emails. ### 11) How to complain diff --git a/cms/pages/preservation/index.md b/cms/pages/preservation/index.md index b9c4adf0d7..d13b3bfe85 100644 --- a/cms/pages/preservation/index.md +++ b/cms/pages/preservation/index.md @@ -28,12 +28,12 @@ _*References_ The premise of the JASPER process is that all journals are different, with different needs, different priorities and different resources. The workflow offers viable alternatives to journals so that they engage with one or more archiving services that meet their requirements and capacities. The JASPER process is simple: -1 work out which archiving option might be the best fit for the publisher -2 establish the level where the amount of effort is manageable by the publisher, based on: - a platform - b ability to send article metadata to DOAJ - c the ability to export and zip full text, images etc -3 direct the journal to the most appropriate archiving option +1. work out which archiving option might be the best fit for the publisher +2. establish the level where the amount of effort is manageable by the publisher, based on: + * platform + * ability to send article metadata to DOAJ + * the ability to export and zip full text, images etc +3. direct the journal to the most appropriate archiving option ## For publishers @@ -52,6 +52,10 @@ We will analyse the financial status of journals or publishers quite closely. We If your journal meets the criteria above, [you may apply here](https://www.surveymonkey.com/r/JASPERPRESERVATION). If you have any questions about these criteria, don't hesitate to [get in touch](mailto:preservation@doaj.org). +## Presentar solicitud + +Si su revista cumple con los criterios anteriores, [puede presentar su solicitud aquí](https://www.surveymonkey.com/r/ProyectoJASPER). Si tiene alguna pregunta sobre estos criterios, no dude en ponerse en contacto. + ## Different archiving options 1. *The OJS route*: OJS journals can use [the PKP PN preservation](https://docs.pkp.sfu.ca/pkp-pn/en/) service which is built on LOCKSS software. You must enable a plugin in the journal's dashboard and agree to some simple terms. However, your journal must be on the right version of the OJS software to take part. JASPER will ensure that the journals are pointed to the guidance they need to upgrade and become compliant. Journals on OJS may also choose to have their content preserved via the upload route below. diff --git a/cms/pages/support/index.md b/cms/pages/support/index.md index cc39fbfd44..5674711ea3 100644 --- a/cms/pages/support/index.md +++ b/cms/pages/support/index.md @@ -1,17 +1,16 @@ --- layout: sidenav -sidenav_include: /includes/_sidenav_donation.html -include: /includes/contribution_rates.html title: Institutional and library supporter model section: Support sticky_sidenav: true +toc: true featuremap: - ~~Support:Fragment->DonationSidenav:Template~~ - ~~->ContributionRates:Template~~ --- -Support of DOAJ by academic organisations is vital, and we are proud to acknowledge that over 80% of our support comes to us this way. We are very grateful to all our supporting academic organisations worldwide. +Support of DOAJ by academic organisations is vital, and we are proud that we can state that over 80% of our support comes to us this way. We are very grateful to all our supporting academic organisations worldwide. ### 2024 pricing diff --git a/portality/settings.py b/portality/settings.py index 6fc003c0e1..3d0bf1abea 100644 --- a/portality/settings.py +++ b/portality/settings.py @@ -9,7 +9,7 @@ # Application Version information # ~~->API:Feature~~ -DOAJ_VERSION = "6.5.1" +DOAJ_VERSION = "6.5.2" API_VERSION = "3.0.1" ###################################### diff --git a/portality/templates/publisher/help.html b/portality/templates/publisher/help.html index abf09a4cff..dc87041992 100644 --- a/portality/templates/publisher/help.html +++ b/portality/templates/publisher/help.html @@ -1,43 +1,14 @@ {% extends "publisher/publisher_base.html" %} -{% block page_title %}Help for publishers{% endblock %} +{% block page_title %}Explanations of XML errors{% endblock %} {% block publisher_content %} -

Help for publishers

+

Explanation of XML errors

-

Uploading metadata/article content

+

The table below explains the different error messages that may appear when uploading article XML. Use the detailed information in the 'Notes' column of your History of uploads table to correct your XML.

-

There are three ways to upload article metadata to DOAJ:

- -
    -
  1. API (you will need an API key to do this),
  2. -
  3. uploading XML, or
  4. -
  5. entering the metadata manually.
  6. -
- -

There are instructions and FAQs on how to send JSON using our API on our API documentation page.

- -

There are instructions on how to prepare and upload your XML file on our XML documentation page.

- -

Are you receiving an error about one of your ISSNs that you haven't seen before? We recently changed the rules for uploading article metadata. We now require that a Print ISSN is in an issn tag and the Online ISSN is in an eissn tag. [See our sample XML file](https://doaj.org/docs/xml/#example-doaj-xml-file) for more information.

- -

Failed XML uploads explained

- -

This section explains the error messages that you may see when you upload article XML. Use the message in the 'Notes' column of your History of uploads table to correct your XML.

- -

If you cannot get the XML to upload, please submit a bug report or contact us with the following details:

- - +

If you cannot get the XML to upload, please refer to our detailed Metadata Help page, which contains more information, including how to ask for help.

@@ -67,7 +38,7 @@

Failed XML uploads explained

@@ -158,11 +129,11 @@

Failed XML uploads explained

@@ -173,11 +144,11 @@

Failed XML uploads explained

No XML schema could be found. The schema, in particular DOAJ’s standard schema, is necessary to read an XML document.
- All articles in file failed to import + All articles in the file failed to import There were no successful article imports and one or more failed article imports in the uploaded file(s). @@ -129,7 +100,7 @@

Failed XML uploads explained

The URL could not be accessed
- The link you gave could not be resolved or the page no longer exists (e.g. it responded with a 404 Not Found). + The link you gave could not be resolved, or the page no longer exists (e.g. it responded with a 404 Not Found). In your answer to the “Provide a URL where we can download the XML” field, check that (1) the URL is the correct URL and (2) there are no access restrictions on the URL (e.g., authentication is required, or the URL is IP-restricted to your organisation). @@ -145,7 +116,7 @@

Failed XML uploads explained

Try to upload it again: it may be an Internet connection issue.

- If you are still unable to get the upload to work after a several attempts, please submit a bug report or contact us with the relevant details. + If you are still unable to get the upload to work after several attempts, please submit a bug report or contact us with the relevant details.
Check that the file really is valid XML.

- In some cases, you may have uploaded/given the wrong file, so double-check that it is the correct one. You could get this error, for example, if you have uploaded a Word document or a PDF by mistake.
+ Sometimes, you may have uploaded/given the wrong file, so double-check that it is correct. For example, you could get this error if you have uploaded a Word document or a PDF by mistake.

- In other cases, files can look like XML, but still be invalid. They should be run through an XML validator to ensure they have the correct structure and that there are no invalid characters.
+ In other cases, files can look like XML but still be invalid. They should be run through an XML validator to ensure they have the correct structure and that there are no invalid characters.

- Sometimes, special characters – especially those in scientific articles – are submitted in the wrong format. XML does not support many special characters as-is but those that are can be found on Wikipedia. + Sometimes, special characters—especially those in scientific articles—are submitted in the wrong format. XML does not support many special characters as-is, but those that are supported can be found on Wikipedia.
- Check that the file conforms to the DOAJ schema, using a validator.
+ Check that the file conforms to the DOAJ schema using a validator.

- Often the problem arises because the XML is missing a required tag. The schema validation will fail if you try to upload XML to DOAJ that is missing a specific tag. You can see exactly which tags are required here.
+ Often, the problem arises because the XML is missing a required tag. The schema validation will fail if you try to upload XML to DOAJ that is missing a specific tag. You can see exactly which tags are required here.

- If you are trying to upload a file that was automatically generated by the OJS DOAJ plugin, then you should first contact OJS for help.
+ If you are trying to upload a file automatically generated by the OJS DOAJ plugin, then you should ask for help in the PKP OJS Software Support Forum.

The DOAJ schema is on our site, here: http://doaj.org/static/doaj/doajArticles.xsd

@@ -199,13 +170,13 @@

Failed XML uploads explained


You can only upload XML for the journals that are in DOAJ and that appear in the list under Your journals in the publisher area. If you have more than one account and you would like to merge them, please contact us.

- The article’s stated ISSNs must match to a journal that is owned by the user account from which you are providing the XML file. If the ISSNs do not match any journals or match a journal that is owned by a different account, the import of that article will fail.
+ The ISSNs stated in the article must match a journal owned by the user account from which you are providing the XML file. If the ISSNs do not match any journals or match a journal that is owned by a different account, the import of that article will fail.

- Note that it is also possible that if an article has more than one ISSN (i.e. an E-ISSN and a P-ISSN), that those ISSNs could match more than one Journal (one ISSN matching one journal, the other ISSN matching another). If both matched journals are owned by your account, this will not stop the article from being imported, but if one of the matched journals is owned by a different account this will cause the import of the article to fail.
+ Note: it is also possible that if an article has more than one ISSN (i.e. an E-ISSN and a P-ISSN), those ISSNs could match more than one Journal (one ISSN matching one journal, the other ISSN matching another). If your account owns both matched journals, this will not stop the article from being imported, but if one of the matched journals is owned by a different account this will cause the import of the article to fail.

- A journal may have two ISSNs: an ISSN for the print version and an ISSN for the electronic version. Sometimes the ISSNs of the journal have changed. + A journal may have two ISSNs: an ISSN for the print version and an ISSN for the electronic version. Sometimes, the ISSNs of the journal have changed.
- The print and online ISSNs you have supplied are identical. If you supply 2 ISSNs they must be different: an ISSN for the print version and an ISSN for the electronic version. + The print and electronic ISSNs you have supplied are identical. If you supply two ISSNs, they must be different: an ISSN for the print version and an ISSN for the electronic version.
ISSNs provided don't match any journal. We do not have a record of one or both of those ISSNs in DOAJ.

@@ -227,7 +198,7 @@

Failed XML uploads explained

One or more articles in this batch have duplicate identifiers
- At least two of the articles in the uploaded file contain the same DOI and/or the same full-text url + At least two of the articles in the uploaded file contain the same DOI and/or the same full-text URL Make sure that there are no duplicated articles in the file and that you are using the correct DOIs and URLs for all the articles. @@ -238,7 +209,7 @@

Failed XML uploads explained

One or more articles in this batch matched multiple articles as duplicates; entire batch ingest halted
- At least one of your articles matched two or more other articles already in DOAJ, and as a result we don't know which one to update. + At least one of your articles matched two or more other articles already in DOAJ, so we don't know which one to update. Ensure that all your articles have the correct DOIs and full-text links. If it still doesn’t work please submit a bug report or contact us with the details; we may need to clean up your existing articles manually. diff --git a/portality/view/doaj.py b/portality/view/doaj.py index e0cfb48ef5..6707023112 100644 --- a/portality/view/doaj.py +++ b/portality/view/doaj.py @@ -501,10 +501,10 @@ def transparency(): def why_index(): return render_template("layouts/static_page.html", page_frag="/apply/why-index.html") -# TODO: Uncomment when ready for public access - S.E. 2022-03-14 -# @blueprint.route("/apply/publisher-responsibilities/") -# def publisher_responsibilities(): -# return render_template("layouts/static_page.html", page_frag="/apply/publisher-responsibilities.html") + +@blueprint.route("/apply/publisher-responsibilities/") +def publisher_responsibilities(): + return render_template("layouts/static_page.html", page_frag="/apply/publisher-responsibilities.html") @blueprint.route("/apply/copyright-and-licensing/") diff --git a/setup.py b/setup.py index ddf508bf53..a274e0f283 100644 --- a/setup.py +++ b/setup.py @@ -5,7 +5,7 @@ setup( name='doaj', - version='6.5.1', + version='6.5.2', packages=find_packages(), install_requires=[ "awscli==1.20.50",