diff --git a/app/models/claim.rb b/app/models/claim.rb
index 7274a3e535..ed3f0a0f7a 100644
--- a/app/models/claim.rb
+++ b/app/models/claim.rb
@@ -448,10 +448,7 @@ def one_login_idv_mismatch?
   def awaiting_provider_verification?
     return false unless has_further_education_policy?
 
-    return false if eligibility.verified?
-
-    # TODO - duplication with app/models/policies/further_education_payments/admin_provider_verification_task_presenter.rb
-    !eligibility.flagged_as_duplicate? || notes.where(label: "provider_verification").any?
+    eligibility.awaiting_provider_verification?
   end
 
   private
diff --git a/app/models/policies/further_education_payments/admin_provider_verification_task_presenter.rb b/app/models/policies/further_education_payments/admin_provider_verification_task_presenter.rb
index 890ca01694..a8ac063ad6 100644
--- a/app/models/policies/further_education_payments/admin_provider_verification_task_presenter.rb
+++ b/app/models/policies/further_education_payments/admin_provider_verification_task_presenter.rb
@@ -30,7 +30,7 @@ def admin_sent_emails
       end
 
       def verification_email_sent?
-        !claim.eligibility.flagged_as_duplicate? || verification_email_sent_by_admin_team?
+        claim.eligibility.awaiting_provider_verification?
       end
 
       def verification_email_sent_by_admin_team?
diff --git a/app/models/policies/further_education_payments/eligibility.rb b/app/models/policies/further_education_payments/eligibility.rb
index 5ea2719296..ac6efa32fb 100644
--- a/app/models/policies/further_education_payments/eligibility.rb
+++ b/app/models/policies/further_education_payments/eligibility.rb
@@ -66,6 +66,13 @@ def permanent_contract?
       def verified?
         verification.present?
       end
+
+      def awaiting_provider_verification?
+        return false if verified?
+
+        # when a provider verification email is sent by the admin team, a note is created
+        !flagged_as_duplicate? || claim.notes.where(label: "provider_verification").any?
+      end
     end
   end
 end